Award

TD1966 - Provision of Records Office Services for Derby City Council

DERBY CITY COUNCIL

This public procurement record has 1 release in its history.

Award

21 Dec 2023 at 14:47

Award Notice
Summary of the contracting process

The Derby City Council has awarded a contract (ID: TD1966) for the Provision of Records Office Services. The contract, valued at £695,194 GBP, falls under the services category (CPV code: 51000000). The contract period is from April 1, 2022, to March 31, 2026. The procurement method used was Other - VEAT Notice. The tender was completed, with the award date set at March 31, 2022. Katie Poole from Derby City Council served as the contact point for this procurement.

This contract presents opportunities for businesses in the archive services industry to collaborate with Derby City Council. Businesses offering professional archive services for record preservation and maintaining proper arrangements are well-suited to compete. The contract can facilitate business growth by providing a platform to work with public records, manorial documents, and archival materials related to Derby. Suppliers interested in long-term contracts focusing on archive services and compliance with national standards can benefit from engaging with Derby City Council.

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Notice Information

Notice Title

TD1966 - Provision of Records Office Services for Derby City Council

Notice Description

Professional care of Derby's records, including acquisition, storage, preservation, conservation, cataloguing and enabling public access. Enables Derby City Council to comply with the requirements of the Local Government Act 1972 s.224, by making proper arrangements for its records. Also enables Derby to comply with the Public Records Act 1958, and the Law of Property Act 1922, by ensuring that public records and manorial documents relating to Derby are held in a suitably appointed repository. Service Provider will: Provide a professional archive service to the City of Derby and County of Derbyshire Comply with the standards for appointed 'Places of Deposit' as set out by the National Archives. Comply with the National Archives' Archive Service Accreditation Standard and retain its 'Accredited Archive' status. Inform Derby City Council of any change of status following inspection or assessment by the National Archives. Record sets include but not limited to: Public records defined under the Public Records Act 1958, including magistrates court, coroners court, health and hospital records, and records of nationalised industries Manorial records which are or should be recorded on the Manorial Documents Register Tithe records Church of England parish records for parishes within the boundaries of the City of Derby Records of local authority bodies within the boundaries of Derby, particularly Derby City Council and its predecessors Records of people and families who reside in Derby, or whose primary residence is in Derby Records of businesses established in Derby, or where their head office is located in Derby Records of other organisations based in Derby, including Derby branches of national organisations Additional information: Option to extend for a further year

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-f80ac7be-f10c-484c-81e2-0ee37757db6f
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/4fa4aeed-328c-462a-8bac-ea933720f524
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Other - VEAT Notice
Tender Suitability
VCSE
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

51 - Installation services (except software)

CPV Codes

51000000 - Installation services (except software)

Notice Value(s)

Tender Value
£695,194 £500K-£1M
Lots Value
Not specified
Awards Value
£695,194 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
21 Dec 20232 years ago
Submission Deadline
30 Mar 2022Expired
Future Notice Date
Not specified
Award Date
30 Mar 20223 years ago
Contract Period
31 Mar 2022 - 31 Mar 2026 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
DERBY CITY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DERBY
Postcode
DE1 2FS
Post Town
Derby
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF11 Derby
Delivery Location
Not specified
Local Authority
Derby
Electoral Ward
Darley
Westminster Constituency
Derby South

Supplier Information

Number of Suppliers
1
Supplier Name

DERBYSHIRE COUNTY COUNCIL

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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