Award

Office Cleaning Contract - Lewes and Eastbourne

LEWES DISTRICT COUNCIL

This public procurement record has 1 release in its history.

Award

28 Feb 2017 at 09:52

Award Notice
Summary of the contracting process

The Lewes District Council (LDC) and Eastbourne Borough Council (EBC) have embarked on a joint procurement process to secure an Office Cleaning contract aimed at maintaining and enhancing the cleanliness of their corporate buildings. The tender, identified as LDC-010207/2, is classified under the accommodation and office cleaning services industry, located in the South East of England. The contract is set to commence on 3rd April 2017, with a mobilisation period starting on 1st March 2017 for EBC properties, while services for LDC will commence on 2nd January 2018. Expressions of interest must be submitted by the deadline of 12:00 on 2nd November 2017, as this is a part of a restricted procurement process beginning with a Pre-Qualification Questionnaire (PQQ).

This tender presents a significant opportunity for businesses specialising in office cleaning and facilities management. Firms that can demonstrate experience and qualifications in providing comprehensive cleaning services will be well-positioned to compete for this contract. As the procurement process follows a selective method, companies looking to expand their service offerings or to enter new markets will find this a valuable chance to partner with established councils, thereby enhancing their reputation and capabilities in the public procurement sphere.

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Notice Information

Notice Title

Office Cleaning Contract - Lewes and Eastbourne

Notice Description

Since May 2016, Lewes District Council (LDC) and Eastbourne Borough Council (EBC) have joined forces to provide a Property & Facilities Shared Service (PFSS) where assets are utilised and managed jointly to create more effective and appropriate long-term benefits for the Councils and the communities they serve. Both LDC & EBC own and operate a variety of buildings within the two areas and are looking to procure a joint Office Cleaning contract to continue and enhance the cleanliness of its corporate buildings. LDC and EBC invite expressions of interest from suitably experienced and qualified suppliers for Office Cleaning services. The contract is to be awarded at the beginning of April 2017 with a mobilisation period commencing from the 1st March 2017 to the contract start date of 3rd April 2017 for the EBC properties, with the LDC properties commencing 2nd January 2018. The contract will run for three years with the options to extend by one year and then a further one year thereafter. The purpose of the contract is: * To provide for the Supply and Management of Office Accommodation Cleaning services for Eastbourne Borough Council and Lewes District Council; * To provide all appropriate labour, consumables and materials for use in maintaining EBC & LDC office facilities; * To monitor performance to the contract and regularly report back to Council officers; * To continuously improve the service provision through use of modern methods and materials; * To initiate an appropriate response to Planned and Reactive Management of Office Accommodation Cleaning services. Due to the associated services and in accordance with the EU Procurement Regulations 2006, this is a Part A Procurement, however the restricted procedure will be followed for the purpose of short-listing suitable suppliers to Invite to Tender through a Pre-Qualification Questionnaire ("PQQ") stage. TO ACCESS THE PQQ AND RELATED TENDER INFORMATION, PLEASE REGISTER AT https://in-tendhost.co.uk/sesharedservices/aspx/ProjectManage/10207 where all updates and communications will be published. Please note that the deadline for returning the completed PQQ's is at 12:00 Wednesday 2nd November 2017. Any PQQ's received after this time will be discarded.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-f80fa1e7-70b0-4e95-82ea-6a759fd45ded
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/1f2e7694-32ce-4a05-96b5-567e5c329739
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90911000 - Accommodation, building and window cleaning services

90919000 - Office, school and office equipment cleaning services

Notice Value(s)

Tender Value
£437,538 £100K-£500K
Lots Value
Not specified
Awards Value
£437,538 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
28 Feb 20178 years ago
Submission Deadline
2 Nov 2016Expired
Future Notice Date
Not specified
Award Date
27 Feb 20178 years ago
Contract Period
2 Apr 2017 - 31 Mar 2020 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LEWES DISTRICT COUNCIL
Contact Name
USE INTEND PORTAL TO REGISTER INTEREST
Contact Email
procurement@lewes.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
LEWES
Postcode
BN7 1AB
Post Town
Brighton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ22 East Sussex CC
Delivery Location
TLJ South East (England)
Local Authority
Lewes
Electoral Ward
Lewes Priory
Westminster Constituency
Lewes

Supplier Information

Number of Suppliers
1
Supplier Name

OFFICE AND GENERAL ENVIRONMENTAL SERVICES

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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