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The Provision of an Energy Portfolio Management System

Crown Commercial Service

This public procurement record has 3 releases in its history.

Planning

01 Oct 2026 at 09:26

Planned Procurement Notice
Planning

28 Jul 2026 at 10:55

Planned Procurement Notice
Planning

28 Jul 2026 at 09:23

Planned Procurement Notice
Summary of the contracting process

The Government Commercial Agency plans to procure a cloud-based energy portfolio management system for its managed public-sector energy service. The system is intended to support aggregated energy purchasing across gas and electricity portfolios, recording customer, site and meter details and linking each meter to current and future buying strategies. It must also let nominated energy suppliers access data for their assigned customers and enable customers to audit their portfolios and strategies, then request changes or additions. REST API data extraction is required to connect the system with the agency’s wider data infrastructure. The service is intended for customers and sites across the United Kingdom. The supplier is also expected to manage and maintain the system and optimise its operation throughout the contract.

This is at planning stage: the agency has stated its intention to procure, but has not yet invited tenders. It expects to run a selective call-off through the Demand Management & Renewables Dynamic Purchasing System, RM6313; suppliers intending to compete will need to join that agreement. The planned procurement notice gives an indicative future notice date of 1 September 2026, and indicative contract dates of 1 October 2026 to 1 September 2031; these dates are subject to change. The budget breakdown shows £207,000 for 2026/27. The tender value fields show a minimum of £1,950,000 and a maximum of £1,950,001, while the description says the stated value is for a three-month trial only. A subsequent contract term depends on a successful trial and further budget approval.

The work is suited to software suppliers with experience delivering cloud-based energy portfolio or utility data management systems, particularly platforms that handle large, linked datasets across customers, sites, meters and gas and electricity purchasing strategies. The described portfolio is substantial: about 1,200 customers, 108,000 meters and 80,000 sites. Suppliers will need to support secure, role-based access for nominated energy suppliers, customer self-service auditing and change requests, and REST API integration with existing data infrastructure. Ongoing system management, maintenance and optimisation are part of the expected service, so bidders should be able to provide continuing operational support as well as implementation. The agency has marked the procurement as suitable for SMEs and voluntary, community and social enterprises. No specific accreditation or certification requirement is stated.

How relevant is this notice?

Notice Information

Notice Title

The Provision of an Energy Portfolio Management System

Notice Description

Within the GCA Energy Category, we operate a managed service on behalf of the public sector, aggregating their energy demand and purchasing on the wholesale market under a number of risk strategies. In order to support these activities, we require a cloud-based energy portfolio management solution, suitable for managing the GCA Energy portfolio frameworks, which includes; c.1,200 customers, c.108,000 power / gas meters, c. 80,000 sites There is currently no system in place to meet these requirements. This requirement will run on a 3 month trial period. If after the trial period concludes successfully, the supplier will be awarded the subsequent contract term and value. The value included in this notice is for the trial period only. Any subsequent contract term is subject to further budgetary approval which, will be confirmed at the future procurement stage. The proposed system must be able to accurately record the customer portfolio data for both gas and power, including site and meter information and assigned trading strategy. Each of the meters is assigned to a customer and a site. Each meter is attached to current and future Gas / Power buying strategies with varying buying lengths. The system must support the ability for nominated energy suppliers to access the meter data for their assigned customers. We also require the ability for customers to complete a self-serve audit of their portfolio and buying strategy, including the ability to request changes and additions to their portfolio. The system should have the The ability to extract data via API (REST) to integrate with the rest of our data infrastructure The successful supplier will be expected to provide ongoing management maintenance of the solution throughout the duration of the contract to ensure its effective running and optimisation. The dates included in this notice are indicative and subject to change. GCA intend to run this procurement opportunity via commercial agreement Demand Management & Renewables DPS RM6313. Should you intend to bid, you will need to onboard onto the agreement. Please follow the below link and click "access as a supplier": https://supplierregistration.cabinetoffice.gov.uk/dps/RM6313?nav=0

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-f8acf8f1-d676-4ece-a58e-e60dea73a5c5
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/2dce3cbe-7629-4273-8e17-8ed59447be30
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Planned Procurement Notice
Procurement Type
Dynamic
Procurement Category
Not specified
Procurement Method
Selective
Procurement Method Details
Call-off from a dynamic purchasing system
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services

CPV Codes

71314000 - Energy and related services

Notice Value(s)

Tender Value
£1,950,001 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
1 Oct 20265 days ago
Submission Deadline
Not specified
Future Notice Date
1 Sep 2026Expired
Award Date
Not specified
Contract Period
1 Oct 2026 - 1 Sep 2031 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Crown Commercial Service
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LIVERPOOL
Postcode
L3 9PP
Postcode Area
Liverpool
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD7 Merseyside
Small Region (ITL 3)
TLD72 Liverpool
Delivery Location
Not specified
Local Authority
Liverpool
Electoral Ward
City Centre North
Westminster Constituency
Liverpool Riverside

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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