Planning

Supply Chain Notice: Asset Verification & Digitisation Programme

MINISTRY OF DEFENCE

This public procurement record has 1 release in its history.

Planning

03 Jun 2025 at 10:08

Planned Procurement Notice
Summary of the contracting process

The Ministry of Defence has announced a planned procurement process for the Asset Verification & Digitisation Programme at His Majesty's Naval Base Portsmouth, located in Hampshire, UK. This opportunity, categorized under "Monitoring and control services," involves a programme to verify and digitise assets until Level 4 sub-systems across various buildings within the naval base. The procurement process is currently in the planning stage, with a future notice date set for 23rd June 2025. The project is anticipated to commence between August and September 2025, lasting approximately 12-14 months with a contract value of £800,000. Key methods involve data collection using dedicated FM software, with the process governed by a pre-defined Naval Base Master Asset Hierarchy. Companies interested in this opportunity should contact the provided email address to express interest, with a potential requirement to sign a Non-Disclosure Agreement prior to further stages like Pre-Qualification and Invitation to Tender.

This tender offers significant opportunities for growth, particularly appealing to small and medium-sized enterprises (SMEs) with expertise in asset management and digital data collection. Businesses adept at modern asset recognition techniques and capable of utilising tablets and survey tools will find themselves well-suited for this programme. The contract presents a robust chance for businesses to engage with the Ministry of Defence, enhance their profile in the defence sector, and participate in a significant government project with a substantial budget. The focus on digitisation and data enhancement also suggests opportunities for firms specialising in innovative, tech-driven solutions to thrive and contribute to the strategic goals of His Majesty's Naval Base Portsmouth.

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Notice Information

Notice Title

Supply Chain Notice: Asset Verification & Digitisation Programme

Notice Description

Opportunity to work with KBS Maritime, supporting a dynamic Asset Management programme within a strategic Royal Navy establishment in the south of the UK. What: Asset Verification Programme (AVP) to generate a rich dataset (e.g. Asset Registers) of all assets up to and including Level 4 (sub-system) across all the programme in-scope buildings and infrastructure. Why: As well as the programme delivering greater assurance on asset portfolio, improved asset specification, defect visibility, waste reduction in works triage and improved risk management, the enhanced data quality will allow accurate benchmarking of future contracts for service delivery with similar reductions in contractor risk allowance and service scope certainty. Where: His Majesty's Naval Base Portsmouth (HMNB(P), Hampshire, PO1 3LS, UK. When: Anticipated commencement from Aug/Sep 2025 - estimated 12-14 months duration. How: Data collection via KBS' current dedicated FM software platform/survey tool and level of detail and asset type governed by a Naval Base Master Asset Hierarchy (will be provisioned). Tablets (Android) will be issued to the Surveyors for ease of data collection. A dedicated Project Team will form the controlling and directing element for the programme duration. The programme also requires building floorplans, space types and room numbers to be revalidated and KBS welcome modern approaches to capturing and digitising this data including partial automated asset recognition. Suggested maintenance specifications against industry/manufacturers guidance will be taken into consideration. Please see the attachment for full details of the opportunity. Additional information: If you are interested in this opportunity, please contact SCStrategy@kbsmaritime.com to express interest, quoting ref KBS Maritime - Asset Verification & Digitisation Programme. Once the notice has closed, suppliers will be invited to Pre-Qualify and/or Invited to Tender. A Non-Disclosure Agreement will also be required, prior to participating in a Pre-Qualification and/or Invitation to Tender.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-f95b0c41-dadd-4e64-b510-502e0147b287
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/024a272e-25b7-4ea7-94ff-6e08ba552277
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Planned Procurement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services

CPV Codes

71700000 - Monitoring and control services

Notice Value(s)

Tender Value
£800,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
3 Jun 20258 months ago
Submission Deadline
Not specified
Future Notice Date
23 Jun 2025Expired
Award Date
Not specified
Contract Period
17 Aug 2025 - 16 Oct 2026 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
MINISTRY OF DEFENCE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
PORTSMOUTH
Postcode
PO1 3LS
Post Town
Portsmouth
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ31 Portsmouth
Delivery Location
TLJ South East (England)
Local Authority
Portsmouth
Electoral Ward
Charles Dickens
Westminster Constituency
Portsmouth South

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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