Tender

WDC Replacement AV System at The Town Hall

COVENTRY - SOLIHULL - WARWICKSHIRE

This public procurement record has 3 releases in its history.

TenderAmendment

01 Feb 2021 at 17:06

Tender Notice
TenderAmendment

01 Feb 2021 at 17:05

Tender Notice
Tender

04 Sep 2020 at 08:38

Tender Notice
Summary of the contracting process

The procurement process, initiated by Coventry - Solihull - Warwickshire, seeks tenders for the upgrade of the audio-visual (AV) system at The Town Hall. This project falls under the services category and is classified as audio-visual equipment by the CPV code 32321200. The tender period is set to close on 3rd March 2021, with an estimated contract value of £80,000, covering the installation of the new system and maintenance for five years. The contract is expected to commence on 1st April 2021 and conclude by 31st March 2026, with the delivery address located in Warwickshire, West Midlands, United Kingdom.

This tender represents an exciting opportunity for businesses specialising in audio-visual technology and services, particularly those able to deliver innovative and sustainable solutions in line with the Council's net-zero carbon commitment by 2025. Small and medium-sized enterprises (SMEs) may find this contract particularly suitable, as it emphasises collaboration and innovation in enhancing the AV capabilities for public meetings and events at The Town Hall. Businesses equipped to offer integrated audio-visual systems, including recording and streaming functionalities, will be well-positioned to compete effectively for this project.

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Notice Information

Notice Title

WDC Replacement AV System at The Town Hall

Notice Description

The Town Hall is managed by the Council's Arts Section and is primarily used by the Council for its public meetings. The Council Chamber is also used for other WDC functions such as planning inquiries which use the AV system to record meetings. The Council Chamber and Assembly Hall are also hired by Royal Leamington Spa Town Council for annual council meetings and mayor making, Standard setup attached. When rooms at the Town Hall are not in use by the Council's, they are hired for a range of events. The current AV system has been in use in the Town Hall Council Chamber for over 12 years. When originally installed the system comprised of three operational cameras (two of which could move their focus and track to pre-programmed points in the room and one fixed view camera). Pre market engagement has been carried out to help finalise our specification. Tenders are now invited for the upgrade of a new system. Estimated contract value is PS80,000. Contract length is to install the new system and 5 years of maintenance. Additional information: Please visit and register on www.csw-jets.co.uk Is a Recurrent Procurement Type? : No

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-f965dbc2-4d37-42e8-8f73-54f4cd19be1c
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/5fed31a2-98ec-4c89-9419-f7855df57177
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

CPV Codes

32320000 - Television and audio-visual equipment

32321200 - Audio-visual equipment

Notice Value(s)

Tender Value
£80,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
1 Feb 20215 years ago
Submission Deadline
3 Mar 2021Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Apr 2021 - 31 Mar 2026 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
COVENTRY - SOLIHULL - WARWICKSHIRE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WARWICKSHIRE
Postcode
CV32 5HZ
Post Town
Coventry
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG1 Herefordshire, Worcestershire and Warwickshire
Small Region (ITL 3)
TLG13 Warwickshire CC
Delivery Location
TLG West Midlands (England)
Local Authority
Warwick
Electoral Ward
Leamington Clarendon
Westminster Constituency
Warwick and Leamington

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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