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271_20 - Vehicle Rental (Self-Drive)

ESPO

This public procurement record has 5 releases in its history.

Award

30 Oct 2020 at 13:32

Award Notice
Tender

08 Apr 2020 at 14:58

Tender Notice
Tender

25 Mar 2020 at 08:49

Tender Notice
Tender

18 Mar 2020 at 16:24

Tender Notice
Tender

21 Feb 2020 at 09:58

Tender Notice
Summary of the contracting process

The procurement process titled "271_20 - Vehicle Rental (Self-Drive)" is being conducted by ESPO, a Central Purchasing Body based in Leicester, England. The framework agreement aims to establish a national arrangement for the rental of a diverse range of vehicles, including passenger cars, vans, and heavier commercial vehicles, catering primarily to local government and public sector organisations throughout the UK. The procurement method is open, and the tender period has a deadline for submissions set at 12:00 midday on 30th April 2020. The estimated total value of the contract is £60 million, which may include an option to extend the agreement for an additional 24 months.

This tender presents significant opportunities for businesses engaged in vehicle rental, particularly for small to medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs). Companies offering a variety of vehicle types—from standard cars to specialist vehicles like refuse collection and winter maintenance vehicles—would find this procurement well-suited to their services. Suppliers who can demonstrate competitive pricing and reliability in fulfilling large orders for public sector clients will be particularly competitive in this tender process.

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Notice Information

Notice Title

271_20 - Vehicle Rental (Self-Drive)

Notice Description

This is to be a national framework arrangement, via which eligible public sector organisations across the UK, can arrange for the hire of a wide spectrum of vehicle types (ranging from small cars and vans through to heavier specialist vehicles) from a choice of suppliers. The framework to be established is intended to meet the requirements of local government and public sector bodies. Lot A: Cars - rental of a range of cars, from small hatch-backs to large MPVs, from a choice of suppliers. Lot B: Mini-Buses - rental of a range of mini-buses, from 12 seat light mini-buses to larger vehicles with capacity to carry wheelchair passengers, from a choice of suppliers Lot C: Light Commercial Vehicles - rental of a range of Light commercial vehicles, including vans, trucks and tippers, from a choice of suppliers. Lot D: Refuse Collection Vehicles - rental of a range of Refuse collection vehicles, from 7.5 tonnes GVW upwards, from a choice of suppliers. Lot E: Sweepers and Gully Emptiers - rental of a range of sweeper and suction vehicles of various weights, from a choice of suppliers. Lot F: HGV Tippers - rental of a range of HGV Tippers, from 7.5 tonnes GVW upwards, from a choice of suppliers. Lot G: HGV Hook / Skip Loaders - rental of a range of hook / skip loaders of various weights, from a choice of suppliers. Lot H: HGV Winter Maintenance Vehicles - rental of a range of winter maintenance vehicles of various weights, from a choice of suppliers. Lot W: Master vendor vehicle rental - rental of a wide spectrum of vehicles from a single supplier. Lot X: Flexi vehicle rental - rental of a range of vehicles on a month by month basis, from a choice of suppliers. Lot Y: Vehicle club rental schemes - Business to business - rental of a number of fully maintained 'pool' vehicles, for use by its employees as and when required. Lot Z: Vehicle club rental schemes - Business to business + public usage - rental of a number of fully maintained 'pool' vehicles, for use by its employees and by members of the public, as and when required. The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated includes the option period. An eAuction process may be used to award subsequent call-off contracts following the reopening of competition among the parties to the framework agreement. To tender: (a) go to www.eastmidstenders.org; (b) register; (c) search for tender opportunity '271_20'; (d) express an interest; (e) download the tender from the website. Please note: the closing date/time for submission of tenders is 12:00 midday, 30/04/2020. Additional information: As a Central Purchasing Body as defined by the EU Procurement Directive 2014/24/EU, the framework agreement is open for use by Public Bodies (defined at https://www.espo.org/ESPO/media/Documents/FAQs/ESPO-s_powers_to_trade__website_-2016-12-22.pdf) that also fall into one of the following classifications of user throughout all administrative regions of the UK: - local authorities, - educational establishments (including academies), - central government departments and agencies, - police, fire and rescue and coastguard emergency services, - NHS and HSC Bodies, including Ambulance Services, - registered charities, - registered social landlords, - the corporate office of the house of lords, the corporate officer of the house of commons; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details of the classification of end user establishments and geographical areas are available at: http://www.espo.org/About-us-%281%29/FAQs/Legal The following information is applicable to all lots: ESPO has established a commercial trading company, ESPO Trading Ltd, whose target clients are third sector organisations such as national and local charities, public sector mutual organisations and other organisations involved in the delivery of services to or for the public sector. The successful supplier may be asked to enter into an additional separate framework agreement (the Second Framework) with ESPO Trading Ltd on materially similar terms to that found in the tender pack to be entered into by ESPO itself. Any Second framework agreement will be a purely commercial agreement and will, for the avoidance of doubt, not be governed by the Public Contract Regulations 2015 or other public procurement legislation. ESPO Trading Ltd may enter into the second framework agreement with the successful supplier and make it available to third sector clients who themselves are not required to follow the Public Contracts Regulations 2015 or other public procurement legislation. Accordingly, this is provided for bidders' information only. To tender: (a) go to www.eastmidstenders.org; (b) register; (c) search for tender opportunity '271_20'; (d) express an interest; (e) download the tender from the website. Please note: the closing date/time for submission of tenders is 12:00 midday, 20/03/2020.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-fa42ce8d-bae0-4d42-b61a-2b7e0ab3f51d
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/3c2b91a4-4c0e-4cb3-8b26-655db12187d5
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

34 - Transport equipment and auxiliary products to transportation

CPV Codes

34100000 - Motor vehicles

34110000 - Passenger cars

34113000 - 4-wheel-drive vehicles

34114400 - Minibuses

34120000 - Motor vehicles for the transport of 10 or more persons

34130000 - Motor vehicles for the transport of goods

34134200 - Tipper trucks

34136000 - Vans

34140000 - Heavy-duty motor vehicles

34142200 - Skip loaders

34143000 - Winter-maintenance vehicles

34144410 - Gully emptiers

34144430 - Road-sweeping vehicles

34144431 - Suction-sweeper vehicles

34144440 - Gritter vehicles

34144510 - Vehicles for refuse

34144511 - Refuse-collection vehicles

34921100 - Road sweepers

Notice Value(s)

Tender Value
£60,000,000 £10M-£100M
Lots Value
Not specified
Awards Value
£60,000,000 £10M-£100M
Contracts Value
Not specified

Notice Dates

Publication Date
30 Oct 20205 years ago
Submission Deadline
30 Apr 2020Expired
Future Notice Date
Not specified
Award Date
29 Sep 20205 years ago
Contract Period
1 Oct 2020 - 30 Sep 2022 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ESPO
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEICESTER
Postcode
LE19 1ES
Postcode Area
Leicester
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF2 Leicestershire, Rutland and Northamptonshire
Small Region (ITL 3)
TLF22 Leicestershire CC and Rutland
Delivery Location
Not specified
Local Authority
Blaby
Electoral Ward
Enderby
Westminster Constituency
South Leicestershire

Supplier Information

Number of Suppliers
22
Supplier Names

Aebi Schmidt UK Ltd

Arnold Clark Finance Ltd.

Arrow Commercial Centre (Huddersfield) Ltd t/a Arrow Self Drive

Car Hire (Days of Swansea) ltd t/a Days Rental

Dawsongroup Bus and Coach Ltd

Dawsongroup Sweepers Limited

Dawsongroup Vans Ltd

Econ Engineering Ltd

Endurance Vehicle Solutions

Enterprise Rent-A-Car UK

Fleet 96 Rentals Limited, t/a Lowestoft Car Hire

L & F Plant Hire Co Ltd

Limesquare Vehicle Rental Limited

Munihire Ltd

ND Brown Limited

Northgate Vehicle Hire Ltd

Riverside Truck Rental Ltd

Scot Group Ltd t/a Thrifty Car & Van Rental

South Staffs Hire Ltd t/a SSH Selfdrive

Specialist Fleet Services Limited

U-Drive Limited

VMS Fleet Management Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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