Tender

Houses of Parliament Restoration & Renewal Programme - Dynamic Purchasing System for Collections Conservation Services

RESTORATION & RENEWAL DELIVERY AUTHORITY LTD

This public procurement record has 1 release in its history.

Tender

15 Nov 2024 at 11:45

Tender Notice
Summary of the contracting process

The Restoration & Renewal Delivery Authority Ltd, in collaboration with the Houses of Parliament, is inviting bids for the Dynamic Purchasing System (DPS) dedicated to the conservation services of the Parliamentary Heritage Collections. This initiative forms part of the broader Houses of Parliament Restoration & Renewal Programme, aimed at preserving thousands of heritage items, including artworks, furniture, and architectural fabric within the Palace of Westminster, an iconic UNESCO World Heritage Site. This procurement falls within several industry categories such as horology, miscellaneous repair and maintenance services, and museum services. The tender, presently in the 'Tender' stage, closes on 10 January 2025. Located in London, the contract will commence on 17 February 2025 and run until 23 February 2029. An online market information event will be held on 20 November 2024 for interested parties.

This tender presents significant opportunities for businesses involved in collections conservation, particularly those with expertise in repairing and maintaining historical artefacts. Suitable contenders include self-employed conservators, sole traders, limited companies, and other organisations specialising in heritage conservation services. The DPS is designed to streamline the procurement process for both the Restoration & Renewal Delivery Authority Ltd and the Houses of Parliament, allowing registered specialists to bid for ongoing and future conservation work. SMEs and VCSEs are explicitly encouraged to apply, which could lead to substantial growth opportunities by securing long-term contracts within this prestigious project. The specified restricted procedure and segmented categories within the DPS enhance the chances for qualified businesses to find their niche and contribute to the conservation efforts of the UK’s parliamentary heritage.

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Notice Information

Notice Title

Houses of Parliament Restoration & Renewal Programme - Dynamic Purchasing System for Collections Conservation Services

Notice Description

The Palace of Westminster is an internationally recognised symbol of the UK and democracy, and part of a UNESCO World Heritage Site. Extensive work is needed to restore the Palace and as part of planning for restoration, teams are assessing and recording details of thousands of heritage items such as artworks and furniture within the Parliamentary Heritage Collections. The Parliamentary Heritage Collections are the national collection documenting the history, work and people of Parliament and comprise over 26,000 objects. They are made up of the Parliamentary Art Collection, the Historic Furniture and Decorative Art Collections and the Architectural Fabric Collection. Parliament's Heritage Collections teams have overall responsibility for the conservation of these collections, and work closely with the Restoration & Renewal Delivery Authority Ltd (the limited company responsible for delivering the Palace of Westminster restoration and renewal works following necessary decisions from both Houses on the way forward which are expected in 2025). The Delivery Authority and UK Parliament wish to establish a Dynamic Purchasing System (the DPS) for appointing collections care and conservation specialists to maintain, restore, conserve, and move where necessary Parliament's collections now and during Restoration & Renewal works. Both the Restoration & Renewal Delivery Authority Ltd and the Houses of Parliament will be contracting authorities entitled to use the Collections Conservation DPS (the CCDPS). The Delivery Authority and Houses of Parliament invite suitably qualified conservators and collection care specialists to register with the Collections Conservation DPS to bid for future contract opportunities. The Collections Conservation DPS will be used by the Restoration & Renewal Delivery Authority Ltd to appoint conservators to continue to develop and undertake object assessment activities, to develop object requirements and inform future plans and procedures for either a) removing and storing the collections off site during restoration works, or b) protecting and monitoring them in situ. The Houses of Parliament will use the Collections Conservation DPS to procure for the continued core conservation care and maintenance of the collections, where a specialist conservator is required to mobilise and attend the site at short notice. The Collections Conservation DPS is split into twenty Categories of Services. For more details please follow link to the Find a Tender Notice: https://www.find-tender.service.gov.uk/Notice/036985-2024 Additional information: MARKET INFORMATION EVENT The Delivery Authority and the Houses of Parliament are jointly holding an online market information event on 20th November 2024 to communicate their plans for the Collections Conservation DPS. All interested economic operators including self-employed/sole traders, limited companies and other organisations with experience of providing collections conservation services are invited to attend. REGISTER FOR THE MARKET INFORMATION EVENT If you wish to attend the event, you will need to fill out this registration form: https://events.teams.microsoft.com/event/f6aa950a-9cd4-468f-b01b-faf0207d63bd@c2fa5d66-2b3c-4f10-b77c-a82d2ffa730f Fill out and submit the form not later than 5pm on 20th November 2024 to be invited to attend the online event. Should you have any problems with registering for the event, please contact the Procurement Team on commercial@r-r.org.uk . REGISTER TO DOWNLOAD PRESENTATION AFTER THE EVENT Following the market information event the additional materials presented at the event will be available for download from the Jaggaer e-tendering portal. All economic operators interested in applying for the DPS, including those that are unable to attend the market information event, should register on the Jaggaer e-tendering portal to be able to download a copy of the presentation slides. The Jaggaer portal will also be used by prospective applicants to access the Standard Questionnaire and the DPS Application Pack. Please use the following link which will take you to Jaggaer e-tendering portal https://rrparliament.app.jaggaer.com . Click on 'Register Here' and register your company details. Thereafter you will be issued with a username and password. If you have previously registered with Jaggaer, please follow the link shown which will redirect you to the home page where you can log on using your existing username and password. Once logged in, click on 'Current Opportunities' and access the Dynamic Purchasing System for Collections Conservation Services to download the DPS Application Pack. If you encounter any problems or have questions please contact the Procurement Team on commercial@r-r.org.uk . We will aim to respond to you as soon as we can and not later than within 3 working days. If you have registered and forgotten your username and password, click on the 'forgotten password' link on the Jaggaer homepage. Please keep this username and password secure and do not pass it to any third parties.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-fa4b94d9-666a-4804-a274-dbd812a27459
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/7bd44c34-2e52-4987-96f5-afaf475e204d
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Dynamic
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure (above threshold)
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

50 - Repair and maintenance services

71 - Architectural, construction, engineering and inspection services

90 - Sewage, refuse, cleaning and environmental services

92 - Recreational, cultural and sporting services

98 - Other community, social and personal services

CPV Codes

39254000 - Horology

50800000 - Miscellaneous repair and maintenance services

71317000 - Hazard protection and control consultancy services

90711500 - Environmental monitoring other than for construction

90910000 - Cleaning services

90922000 - Pest-control services

92520000 - Museum services and preservation services of historical sites and buildings

92522200 - Preservation services of historical buildings

98312000 - Textile-cleaning services

Notice Value(s)

Tender Value
£4,300,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
15 Nov 20241 years ago
Submission Deadline
10 Jan 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
17 Feb 2025 - 23 Feb 2029 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
RESTORATION & RENEWAL DELIVERY AUTHORITY LTD
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SW1A 0AA
Post Town
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
TLI London
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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