Tender

Event Management Services for Graduation Planning and Delivery

THE UNIVERSITY OF WARWICK

This public procurement record has 1 release in its history.

Tender

28 Nov 2022 at 16:11

Tender Notice
Summary of the contracting process

The University of Warwick is seeking an experienced supplier for Event Management Services for Graduation Planning and Delivery. The tender, titled 'Event Management Services for Graduation Planning and Delivery', aims to create innovative and memorable experiences for students at its upcoming event in July 2023. The procurement process is currently at the tender stage, with a deadline for submissions on January 9, 2023. The contract period is set to start on July 1, 2023, and end on August 1, 2023. The procurement method is an open procedure above the threshold value of £300,000, with a total contract value of £525,000. The main procurement category is services, and the delivery addresses are located in Coventry, West Midlands, United Kingdom.

This tender opportunity provides SMEs with a chance to contribute to the University of Warwick's vision of creating exciting graduation events for students. Businesses experienced in event planning and delivery, with innovative and proactive approaches, are well-suited to compete for this contract. The University is particularly interested in suppliers who can provide student and market insights, detailed program planning, renders, concepts, and indicative costs. With a focus on creativity and quality, this tender offers business growth opportunities for suppliers who can align with the university's goal of delivering high-quality and fun events for students.

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Notice Information

Notice Title

Event Management Services for Graduation Planning and Delivery

Notice Description

The University of Warwick is reviewing its approach to traditional graduation ceremonies following the successful delivery of 'Warwick Celebrates', held in July 2022 for the graduates who missed attending ceremonies in 2020 and 2021 due to Covid 19. We are keen to build on this success and create exciting events going forward providing memorable and innovative experiences for our students. To achieve this goal, we are seeking to appoint a suitability experienced supplier to plan and deliver a high-quality event - something different and fun. We are seeking an proactive and innovative supplier with ability to maximise the impact of our July 2023 event. Your tender submission should include, as a minimum; student and market insight(s) and detailed program planning. We are looking for a full proposal document with renders, concepts and indicative costs together with a clear and transparent project delivery plan. In order to express interest in this opportunity please go to the University of Warwick In-Tend supplier portal (https://in-tendhost.co.uk/universityofwarwick). The University of Warwick is not a contracting authority for the purposes of the Public Contracts Regulations 2015 (as amended) and its procurement activities are not subject to the Public Contracts Regulations 2015 or the obligations under the European Public Procurement Directives, including the European Remedies Directive. Advertisement of any contract in the Official Journal of the European Union or Contracts Finder is at the sole discretion of the University and is undertaken on a voluntary basis with no implied obligation to comply with the procurement legislation. Additional information: Please refer to http://in-tendhost.co.uk/universityofwarwick for further information and to express interest. You will be able to download the full tender documents from this site. Any queries in relation to this requirement should be directed to the University of Warwick via the correspondence functionality of the In-tend system. Failure to do so may result in queries being excluded from the procedure. The University expressly reserves the rights: i) Not to award any contract as a result of this procurement process commenced by publication of this notice. ii) To make whatever changes it may see fit to the content and structure of the tendering competition. iii) To award (a) contract(s) in respect of any part(s) of the [services] covered by this notice; and iv) To award contract(s) in stages. Under no circumstances will the University be liable for any costs incurred by candidates. The University of Warwick is not a contracting authority for the purposes of the Public Contracts Regulations 2015 (as amended) and its procurement activities are not subject to the Public Contracts Regulations 2015 or the obligations under the European Public Procurement Directives, including the European Remedies Directive. Advertisement of any contract in the Official Journal of the European Union or Contracts Finder is at the sole discretion of the University and is undertaken on a voluntary basis with no implied obligation to comply with the procurement legislation. Is a Recurrent Procurement Type? : No

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-fa8efe8a-7453-4e1f-bcd2-7df35d13944f
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/5c2c31ef-9998-4d16-80f5-a698812318ab
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79952000 - Event services

Notice Value(s)

Tender Value
£525,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
28 Nov 20223 years ago
Submission Deadline
9 Jan 2023Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Jul 2023 - 1 Aug 2023 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE UNIVERSITY OF WARWICK
Contact Name
Debbie Cook
Contact Email
d.l.cook@warwick.ac.uk
Contact Phone
+44 2476524642

Buyer Location

Locality
WEST MIDLANDS
Postcode
CV4 8UW
Post Town
Coventry
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG33 Coventry
Delivery Location
TLG West Midlands (England)
Local Authority
Coventry
Electoral Ward
Wainbody
Westminster Constituency
Coventry South

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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