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BEAM Notes (Magic Notes)

Sheffield City Council

This public procurement record has 1 release in its history.

Award

24 Aug 2026 at 11:01

Award Notice
Summary of the contracting process

Sheffield City Council procured a specialist software service from Beam for caseworkers. BEAM Notes, also described as Magic Notes, converts conversations, documents and video into detailed assessments and reports. The service includes two additional features: BEAM Talk and BEAM Interpret. In practical terms, this is document creation and productivity software with voice-recognition capability, rather than a general IT support or hardware requirement. The main work is classified as services and is intended for use across the United Kingdom. The council is the buying organisation, with the software supporting its casework functions and the preparation of assessments and reports.

This procurement is complete and was awarded through a direct award procedure. The tender submission deadline was 6 August 2026, and the award was made on 24 August 2026. BEAM UP LTD was selected as supplier for an awarded value of £137,500, with the contract running from 1 September 2026 to 31 August 2027. The procurement was assessed as suitable for small and medium-sized enterprises. The requirement was treated as a single software service rather than being divided into lots. The outcome is an active award to BEAM UP LTD; the published procurement information does not describe a competitive tender stage or separate award values.

This requirement is relevant to software providers with a proven product for turning conversations, documents and video into structured assessments and reports. Credible competitors would need capabilities in document generation, speech or voice recognition, and tools that support caseworkers handling information-intensive workflows. BEAM Talk and BEAM Interpret indicate that conversation-based interaction and interpretation features are important parts of the service, so suppliers should be able to demonstrate usable language and communication functionality alongside the core notes product. The council’s acceptance of an SME-suitable model indicates that a focused specialist provider can be credible, provided it can support UK public-sector casework use at the required operational scale and integrate the relevant features into one service.

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Notice Information

Notice Title

BEAM Notes (Magic Notes)

Notice Description

Specialist tool provided by Beam to the Buyer for caseworkers that turns conversations, documents and video into detailed assessments and reports, together with the following additional features, BEAM Talk and BEAM Interpret.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-fb81a0bb-dbec-4329-ad8b-fe865619cc55
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/7d6a98c9-8b19-4186-a296-fc5444e8f5a7
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Direct award
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48300000 - Document creation, drawing, imaging, scheduling and productivity software package

48310000 - Document creation software package

48314000 - Voice recognition software package

Notice Value(s)

Tender Value
£137,500 £100K-£500K
Lots Value
Not specified
Awards Value
£137,500 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
24 Aug 20263 days ago
Submission Deadline
6 Aug 2026Expired
Future Notice Date
Not specified
Award Date
24 Aug 20263 days ago
Contract Period
1 Sep 2026 - 31 Aug 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Sheffield City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SHEFFIELD
Postcode
S1 2HH
Postcode Area
Sheffield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE3 South Yorkshire
Small Region (ITL 3)
TLE32 Sheffield
Delivery Location
Not specified
Local Authority
Sheffield
Electoral Ward
City
Westminster Constituency
Sheffield Central

Supplier Information

Number of Suppliers
1
Supplier Name

BEAM UP LTD

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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