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HCC April 2026 - The Provision of a Framework for Building Cleaning Services - AWARD

Hertfordshire County Council - Resources

This public procurement record has 1 release in its history.

Award

13 Oct 2026 at 11:19

Award Notice
Summary of the contracting process

Hertfordshire County Council, through Hertfordshire Full Stop Facilities Management Services, has established a framework for building cleaning services. It covers cleaning at council sites including schools, fire stations, libraries, day centres and disused premises. Council departments will use the framework, and partner organisations or customers may also use it; work could therefore extend beyond Hertfordshire. The requirement is for building cleaning across a range of public-sector premises, rather than a single-site service. The framework is intended to be the council’s main route for commissioning this type of cleaning.

The procurement is complete and the framework was awarded on 21 July 2026 to ten suppliers: AEFM Limited, Birkin Cleaning Services Limited, Churchill Contract Services Ltd, Ever Brite Cleaning Services, Evergreen Facilities Services Ltd, Grosvenor Services, Hayward Services Limited, Pendergate Limited trading as Kindred, Regent Office Care Ltd and Tenon FM Limited. The procurement used an open procedure. The framework runs from 13 October 2026 to 31 August 2030. The stated estimated council spend is around £8 million per year; this is framework-wide and is not guaranteed income for any supplier. The original tender deadline was 11 May 2026. TUPE does not apply to the framework itself but may apply to individual call-offs.

This award shows sustained demand from Hertfordshire County Council for building cleaning across a varied public estate, including education, emergency services, community facilities and vacant sites. Suppliers competing for a future requirement of this kind would need the operational capacity to service multiple premises and accommodate differing site needs, with the flexibility to respond to council demand and maintain performance. The framework has ten providers and offers no exclusivity or guaranteed work, so credibility depends on being able to compete for individual call-offs rather than relying on a guaranteed share. TUPE may apply at call-off level, so bidders should be prepared to manage any relevant workforce transfer requirements. The framework may also serve partner organisations and customers, potentially beyond Hertfordshire.

How relevant is this notice?

Notice Information

Notice Title

HCC April 2026 - The Provision of a Framework for Building Cleaning Services - AWARD

Notice Description

Hertfordshire Full Stop Facilities Management Services (hereinafter referred to as "HFS") the trading organisation of Hertfordshire County Council (hereinafter referred to as "the Council") is currently out to procurement for a Framework for Building Cleaning Services. This Framework will be utilised by all departments of the Council including establishments such as schools, fire stations, disused sites, day centers, libraries etc. It may also be used for works outside of the Council as requested by our partners and customers (this may be outside the geographical area of Hertfordshire in some cases). Please be aware the intention is to award the Framework to between 7 (seven) and 10 (ten) contractors and this is therefore not your anticipated income should you be successful. It will carry with it no exclusivity or guarantees of works, but is expected to form the main framework for the commissioning of Building Cleaning Services for the Council The estimated annual spend on the Framework for the Council is currently in the region of PS8,000,000 per annum. If some or all the districts, boroughs and /or parish and town Councils join this Framework at a later stage, this figure may increase, therefore the advertised spend has allowed for this possibility. Please note - TUPE will not apply to the Framework, however it will apply to any Call-Offs. Full details of the requirement can be found in the Specification, Schedule 1 of the Framework document. This procurement is an Open procedure. Organisations wishing to take part in this project are invited to 'express an interest' and also 'opt in' which will give access to the full procurement documents in the e-tendering system. To be considered as a Tenderer you must complete and submit a Tender by the deadline of 12 noon on Monday 11th May 2026. Please allow sufficient time to make your return, as Tender submissions cannot be uploaded and submitted after this return deadline. Please ensure that where possible documents are uploaded as a PDF and that file names are succinct. Any questions relating to this procurement must be made via correspondence on the website, in accordance with the procurement documents, and can be addressed to the main contact as shown in the details above. Tenderers should be aware that due to the nature of this requirement for Services, any Framework formed as a result of this procurement process shall be executed as a deed. Tenderers should seek independent legal advice on the implications of this prior to submitting their Tender, where appropriate. Please note that the Framework requirements will be subject to available financial resources, supplier performance and flexibility to meet changing demands. Please ensure all your CDP information is up to date and you provide the most up to date CDP Share Code as part of your submission prior to the tender deadline. Share Codes provided after ...

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-fd450045-4965-4136-b884-15bb7e1c44fd
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/68f352e8-8023-4338-a5b9-f146a6d726e8
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90600000 - Cleaning and sanitation services in urban or rural areas, and related services

90900000 - Cleaning and sanitation services

90911100 - Accommodation cleaning services

90911200 - Building-cleaning services

90919000 - Office, school and office equipment cleaning services

90919300 - School cleaning services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
13 Oct 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
21 Jul 20263 months ago
Contract Period
13 Oct 2026 - 31 Aug 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Hertfordshire County Council - Resources
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HERTFORDSHIRE
Postcode
SG13 8DE
Postcode Area
Stevenage
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH2 Bedfordshire and Hertfordshire
Small Region (ITL 3)
TLH26 North and East Hertfordshire
Delivery Location
Not specified
Local Authority
East Hertfordshire
Electoral Ward
Hertford Castle
Westminster Constituency
Hertford and Stortford

Supplier Information

Number of Suppliers
10
Supplier Names

AEFM Limited

Birkin Cleaning Services Limited

Churchill Contract Services Ltd

EVER BRITE CLEANING SERVICES LIMITED

Evergreen Facilities Services Ltd

Grosvenor Services

Hayward Services Limited

Pendergate Limited

Regent Office Care Ltd

Tenon FM Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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