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271_24 Vehicle Rental (Self-Drive)

ESPO

This public procurement record has 2 releases in its history.

Award

20 Feb 2025 at 16:13

Award Notice
Tender

12 Aug 2024 at 14:38

Tender Notice
Summary of the contracting process

Espo has established a national framework agreement titled "271_24 Vehicle Rental (Self-Drive)," focused on providing various types of vehicles, ranging from small cars to heavy-duty vehicles, to eligible public sector organisations across the UK. This procurement falls under the industry categories of passenger cars, motor vehicles for the transport of goods and people, heavy-duty motor vehicles, and road transport services. The framework aims to serve local government and public sector bodies. Key deadlines include a tender period ending on 12th September 2024, with the contract period running from 1st November 2024 to 31st October 2026. An option to extend the agreement by up to 24 months exists, with an estimated total value of £100,000,000. The procurement method is an open procedure above the threshold.

This tender offers significant opportunities for business growth, particularly for vehicle rental companies and service providers. It is well-suited for both large enterprises and SMEs, with a focus on those capable of supplying a broad spectrum of road vehicles. Businesses specialising in specific vehicle types such as light commercial vehicles, HGV tippers, or road transport services can leverage this framework to gain access to a wide range of public sector clients. ESPO will monitor the financial stability of service providers throughout the framework duration, ensuring robust participation and high service standards.

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Notice Information

Notice Title

271_24 Vehicle Rental (Self-Drive)

Notice Description

This is a national framework arrangement, via which eligible public sector organisations across the UK, can arrange for the rental of a wide spectrum of vehicle types (ranging from small cars and vans through to heavier specialist vehicles) from a choice of service providers. The framework is intended to meet the requirements of local government and public sector bodies. Lot A - Cars Lot B - Mini-Buses Lot C - Light Commercial Vehicles Lot D - Refuse Collection Vehicles Lot E - Sweepers and Gully Emptiers Lot F - HGV Tippers & Loaders Lot G - HGV Winter Maintenance Vehicles Lot W - Master Vendor Vehicle Rental Lot X - Flexi Vehicle Rental Lot Y - Vehicle Club Rental Schemes - Business to Business Lot Z - Vehicle Club Rental Schemes - Business to Business + Public Usage Lots Y and Z have however not been awarded. The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated includes the option period. ESPO shall monitor the financial stability of the awarded service providers during the period of the framework by reference to credit ratings agency reports. ESPO shall obtain a credit score for the service providers on or before the framework start date as a base score and where a significant change in the credit score is identified over the life of the framework, ESPO reserves the right to investigate the reasons and, at its discretion, take appropriate action. Additional information: As a Central Purchasing Body as defined in the Public Contracts Regulations 2015, the Framework Agreement is open for use by Public Bodies (defined at https://www.espo.org/amfile/file/download/file/9608/) that also fall into one of the following classifications of user throughout all administrative regions of the UK: Local Authorities; Educational Establishments (including Academies); Central Government Departments and Agencies; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; The Corporate Office of the House of Lords, The Corporate Officer of the House of Commons; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details of the classification of end user establishments and geographical areas are available at: https://www.espo.org/legal. ESPO has established a commercial trading company, ESPO Trading Limited, whose target clients are third sector organisations such as national and local charities, public sector mutual organisations and other organisations involved in the delivery of services to or for the public sector. The successful Supplier may be asked to enter into an additional separate framework agreement (the Second Framework) with ESPO Trading Limited on materially similar terms to that found in the tender pack to be entered into by ESPO itself. Any Second Framework agreement will be a purely commercial agreement and will, for the avoidance of doubt, not be governed by the Public Contract Regulations 2015 or other public procurement legislation. ESPO Trading Limited may enter into the second framework agreement with the successful supplier and make it available to third sector clients who themselves are not required to follow the Public Contracts Regulations 2015 or other public procurement legislation. Accordingly, this is provided for bidders information only. An eAuction process may be used to award subsequent call off contracts following the reopening of competition among the parties to the Framework Agreement.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-fe773b44-777a-4340-aa45-c3b128edfe45
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/93db2f0c-2a0a-498b-a069-cbb91110f56e
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME, VCSE
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

34 - Transport equipment and auxiliary products to transportation

60 - Transport services (excl. Waste transport)

CPV Codes

34110000 - Passenger cars

34120000 - Motor vehicles for the transport of 10 or more persons

34130000 - Motor vehicles for the transport of goods

34140000 - Heavy-duty motor vehicles

34921100 - Road sweepers

60100000 - Road transport services

Notice Value(s)

Tender Value
£100,000,000 £100M-£1B
Lots Value
Not specified
Awards Value
£93,800,000 £10M-£100M
Contracts Value
Not specified

Notice Dates

Publication Date
20 Feb 20251 years ago
Submission Deadline
12 Sep 2024Expired
Future Notice Date
Not specified
Award Date
20 Jan 20251 years ago
Contract Period
17 Dec 2024 - 16 Dec 2026 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ESPO
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEICESTER
Postcode
LE19 1ES
Postcode Area
Leicester
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF2 Leicestershire, Rutland and Northamptonshire
Small Region (ITL 3)
TLF22 Leicestershire CC and Rutland
Delivery Location
Not specified
Local Authority
Blaby
Electoral Ward
Enderby
Westminster Constituency
South Leicestershire

Supplier Information

Number of Suppliers
25
Supplier Names

Arnold Clark Finance Ltd

Arrow Self Drive

Days Fleet

Dawsongroup Bus and Coach Limited

Dawsongroup Environmental Municipal Civil Limited

Dawsongroup Vans Limited

Econ Engineering Ltd

Endurance Vehicle Solutions Limited

Enterprise Rent-A-Car UK Limited

Euro Municipal Ltd

Fiveways Municipal Vehicle Hire Ltd

Fulcrum Automotive Solutions Ltd

Leeds Commercial Ltd

Limesquare Vehicle Rental Ltd

London Hire Ltd

Midhire self Drive Rentals Ltd

MULTIFLEET VEHICLE MANAGEMENT LIMITED

ND Brown Limited

Northgate Vehicle Hire

REFLEX VEHICLE HIRE LIMITED

Riverside Truck Rental Ltd

SOUTH STAFFS HIRE LIMITED

Specialist Fleet Services Limited

Scot Group

U-Drive Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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