Tender

CWC21110 Fleet Management System

WOLVERHAMPTON CITY COUNCIL

This public procurement record has 1 release in its history.

Tender

29 Jul 2021 at 14:29

Tender Notice
Summary of the contracting process

The Wolverhampton City Council is seeking to procure an externally hosted Fleet Management System through a competitive tendering process titled "CWC21110 Fleet Management System." The procurement is classified under software package and information systems and will primarily support the Council's in-house Fleet Services department. The tender is currently active, with a submission deadline set for 31 August 2021. The contract will span three years, commencing on 31 March 2022, with potential extensions of up to seven years. The expected budget for this procurement is £325,000.

This tender presents a significant opportunity for SMEs and voluntary, community, and social enterprises (VCSEs) that specialise in software development and fleet management solutions. Businesses well-equipped to compete will need to demonstrate expertise in implementing comprehensive fleet systems and providing ongoing support and consultancy services. This can facilitate mutual growth, particularly for those able to adapt to the evolving needs of Wolverhampton City Council as they transition towards enhanced operational efficiencies and compliance with DVSA standards.

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Notice Information

Notice Title

CWC21110 Fleet Management System

Notice Description

Wolverhampton City Council wish to purchase an externally hosted Fleet Management System for their in-house Fleet Services department. The successful provider will supply the Fleet Management System and support the Council with the implementation including the data migration from the legacy fleet system. Ongoing support & maintenance will be provided for the full contract period with development and consultancy services provided as required by the Council. A replacement system is necessary for the Council to progress towards Driver and Vehicle Standards Agency (DVSA) earned recognition for vehicle operators. The system will also provide improved management information and vehicle life cycle costing. During the full contract period it may be determined that the Council requires additional modules or further development to enhance the Fleet Management System to deliver a more efficient Fleet service. The Council reserves the right to call off the additional modules and services based on the changing needs of the Council during the full contract period. The tender process is being carried out as a competitive procedure with negotiation, the Council will invite four bidders to submit an initial tender, please see the Tender Pack for further details. The full contract period will be 3 years, with the option to extend for 2 + 2 + 2 + 1 years. Further information can be found at https://procontract.due-north.com/Advert/Index?advertId=326357d2-48f0-eb11-810d-005056b64545

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-ff06e949-37e8-4c4e-95c1-7bce99ce9e37
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/2f0dd177-26f6-4fe8-afad-c4cfb3b09f0b
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Selective
Procurement Method Details
Negotiated procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£325,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
29 Jul 20214 years ago
Submission Deadline
31 Aug 2021Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
30 Mar 2022 - 30 Mar 2025 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WOLVERHAMPTON CITY COUNCIL
Contact Name
Barry Greenwood
Contact Email
barry.greenwood@wolverhampton.gov.uk
Contact Phone
+44 1902552911

Buyer Location

Locality
WOLVERHAMPTON
Postcode
WV1 1RQ
Post Town
Wolverhampton
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG39 Wolverhampton
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England)
Local Authority
Wolverhampton
Electoral Ward
St Peters
Westminster Constituency
Wolverhampton West

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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