Award

Cloch Housing Association - Landscape Maintenance Contract 2021-2023

CLOCH HOUSING ASSOCIATION

This public procurement record has 3 releases in its history.

Award

03 Nov 2021 at 16:15

Tender

27 Jul 2021 at 17:14

TenderUpdate

11 Feb 2021 at 11:24

Summary of the contracting process

Cloch Housing Association is seeking contractors for the Landscape Maintenance Contract 2021-2023, classified under landscape gardening services. This procurement, currently in the Award stage, covers maintenance activities such as litter picking, grass cutting, and leaf collection across Greenock, Inverkip, and Port Glasgow, Inverclyde. The contract is set to commence on 1st April 2021 and is expected to run until 31st March 2024, with possible annual extensions up to 2026 based on performance. The total value of the contract is approximately £543,565, and it follows the Open Procedure under the Public Contracts (Scotland) Regulations 2015.

This tender presents significant opportunities for businesses specialising in landscaping and grounds maintenance services. Companies with strong local operational capacities, relevant certifications, and experience in delivering similar contracts would be well-suited to compete. With a budget that allows for the inclusion of additional services like tree maintenance and a Garden Tidy Scheme, firms that can demonstrate quality assurance, environmental standards, and community engagement are likely to stand out in their bids.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Cloch Housing Association - Landscape Maintenance Contract 2021-2023

Notice Description

The Contract will principally comprise litter picking, grass cutting and leaf collection landscape maintenance services to existing properties and common landscaped areas throughout Greenock, Inverkip and Port Glasgow, Inverclyde to the areas detailed within the Landscape Architects tender drawings. The Contract may also include tree maintenance services, tree and stump removal works, and repairs to existing damaged grass areas. The Contract is also envisaged to include landscape maintenance services to private house or cottage flat gardens of Cloch Housing Association's customers through a 'Garden Tidy Scheme'. The approximate current annual cost of the Garden Tidy Scheme is 16913GBP excluding VAT. The commencement date for the Measured Term Contract is currently estimated to be 1st April 2021 and the completion date is 31st March 2024. Subject to satisfactory performance of the Contractor, which will be assessed through measurement of the Key Performance Indicator's (Refer Tender Document F), it is intended that the Contract will be extended on an annual basis by a maximum of two further years until 2026. Orders for future landscape maintenance services may be placed by Cloch Housing Association during Years Four and Five, or at any point until expiry of the Measured Term Contract (maximum of five years from the date of entering into the Contract).

Lot Information

Lot 1

The procurement is being undertaken in accordance with Regulation 28 'Open Procedure' of the Public Contracts (Scotland) Regulations 2015.

Renewal: May take up option of twelve month extensions up to a maximum of two further years (2024-2026) at an estimated value 108713 GBP (excluding VAT) per annum.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-028a15
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/027592-2021
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services


CPV Codes

71421000 - Landscape gardening services

77314000 - Grounds maintenance services

Notice Value(s)

Tender Value
£543,565 £500K-£1M
Lots Value
£543,565 £500K-£1M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
3 Nov 20214 years ago
Submission Deadline
12 Feb 2021Expired
Future Notice Date
Not specified
Award Date
2 Nov 20214 years ago
Contract Period
Not specified - Not specified
Recurrence
2023 at the earliest if the optional 12 month extensions are not applied

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
CLOCH HOUSING ASSOCIATION
Contact Name
Paul McColgan
Contact Email
paulmccolgan@clochhousing.org.uk
Contact Phone
+44 1475783647

Buyer Location

Locality
GREENOCK
Postcode
PA15 1ER
Post Town
Paisley
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM33 Inverclyde, East Renfrewshire, and Renfrewshire
Delivery Location
TLM83 Inverclyde, East Renfrewshire, and Renfrewshire

Local Authority
Inverclyde
Electoral Ward
Inverclyde Central
Westminster Constituency
Inverclyde and Renfrewshire West

Supplier Information

Number of Suppliers
1
Supplier Name

NURTURE LANDSCAPES

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-028a15-2021-11-03T16:15:05Z",
    "date": "2021-11-03T16:15:05Z",
    "ocid": "ocds-h6vhtk-028a15",
    "initiationType": "tender",
    "tender": {
        "id": "ocds-h6vhtk-028a15",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Cloch Housing Association - Landscape Maintenance Contract 2021-2023",
        "classification": {
            "scheme": "CPV",
            "id": "71421000",
            "description": "Landscape gardening services"
        },
        "mainProcurementCategory": "services",
        "description": "The Contract will principally comprise litter picking, grass cutting and leaf collection landscape maintenance services to existing properties and common landscaped areas throughout Greenock, Inverkip and Port Glasgow, Inverclyde to the areas detailed within the Landscape Architects tender drawings. The Contract may also include tree maintenance services, tree and stump removal works, and repairs to existing damaged grass areas. The Contract is also envisaged to include landscape maintenance services to private house or cottage flat gardens of Cloch Housing Association's customers through a 'Garden Tidy Scheme'. The approximate current annual cost of the Garden Tidy Scheme is 16913GBP excluding VAT. The commencement date for the Measured Term Contract is currently estimated to be 1st April 2021 and the completion date is 31st March 2024. Subject to satisfactory performance of the Contractor, which will be assessed through measurement of the Key Performance Indicator's (Refer Tender Document F), it is intended that the Contract will be extended on an annual basis by a maximum of two further years until 2026. Orders for future landscape maintenance services may be placed by Cloch Housing Association during Years Four and Five, or at any point until expiry of the Measured Term Contract (maximum of five years from the date of entering into the Contract).",
        "amendments": [
            {
                "id": "1",
                "unstructuredChanges": [
                    {
                        "oldValue": {
                            "date": "2021-02-12T12:00:00Z"
                        },
                        "newValue": {
                            "date": "2021-02-17T12:00:00Z"
                        },
                        "where": {
                            "section": "IV.2.2",
                            "label": "Time limit"
                        }
                    },
                    {
                        "oldValue": {
                            "date": "2021-08-10"
                        },
                        "newValue": {
                            "date": "2021-08-16"
                        },
                        "where": {
                            "section": "IV.2.6",
                            "label": "Minimum time frame during which the tenderer must maintain the tender"
                        }
                    },
                    {
                        "oldValue": {
                            "date": "2021-02-12T12:00:00Z"
                        },
                        "newValue": {
                            "date": "2021-02-17T12:00:00Z"
                        },
                        "where": {
                            "section": "IV.2.7",
                            "label": "Conditions for opening of tenders"
                        }
                    }
                ],
                "description": "Quantities revised for Modelcodes C001a, C003 and C004a"
            }
        ],
        "status": "complete",
        "value": {
            "amount": 543565,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "The procurement is being undertaken in accordance with Regulation 28 'Open Procedure' of the Public Contracts (Scotland) Regulations 2015.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "60"
                        },
                        {
                            "type": "price",
                            "description": "40"
                        }
                    ]
                },
                "value": {
                    "amount": 543565,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "May take up option of twelve month extensions up to a maximum of two further years (2024-2026) at an estimated value 108713 GBP (excluding VAT) per annum."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "77314000",
                        "description": "Grounds maintenance services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM83"
                    },
                    {
                        "region": "UKM83"
                    }
                ],
                "deliveryLocation": {
                    "description": "Greenock, Inverkip and Port Glasgow, Inverclyde"
                },
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
        "communication": {
            "atypicalToolUrl": "http://www.publiccontractsscotland.gov.uk"
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "4A.2 - Where it is required, within a bidder's country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service. Bidders must confirm if they hold the particular authorisation or memberships.",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "economic",
                    "description": "Question 4B.1.1 - Bidders will be required to have a minimum 'general' yearly turnover of 217426 GBP for the last two years. Question 4B.1.2 - Bidders will be required to have an average yearly turnover of a minimum of 217426 GBP for the last two years. Question 4B.3 - Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading. 4B.5.1 and 4B.5.2 - It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurances indicated below: Employer's (Compulsory) Liability Insurance - 5,000,000 GBP Public Liability Insurance - 5,000,000 GBP",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "technical",
                    "description": "4C.8.1 - Bidders will be required to confirm their average annual manpower for the last three years. 4C.8.2 - Bidders will be required to confirm their and the number of managerial staff for the last three years. 4C.9 - Bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment to deliver the types of requirements detailed in II.2.4 in the Find a Tender Service Contract Notice or the relevant section of the Site Notice. 4C.10 - Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract. Minimum level(s) of standards required: SPD (Scotland), Part C Technical and Professional Ability - Bidders responses to Part C of the SPD (Scotland) will be limited to a maximum of fifteen A4 single sided pages, excluding any certification that a Bidder submits in support of their response, which must be completed in English using Arial 11 font",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "contractTerms": {
            "performanceTerms": "The performance of the successful Bidder will be monitored through the Key Performance Indicators described within Tender Document F Key Performance Indicators attached to this Contract Notice. Where performance falls below the minimum acceptable level during the Contract, the successful Bidder will be required to produce a Remedial Plan for the approval of Cloch Housing Association. Failure to produce a Remedial Plan or implement an approved Remedial Plan will be deemed to be a breach of the Contract, which may lead to the termination of the successful Bidder's Contract.",
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2021-02-12T12:00:00Z"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "endDate": "2021-08-10T23:59:59+01:00"
            }
        },
        "awardPeriod": {
            "startDate": "2021-02-12T12:00:00Z"
        },
        "bidOpening": {
            "date": "2021-02-12T12:00:00Z"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "2023 at the earliest if the optional 12 month extensions are not applied"
        }
    },
    "parties": [
        {
            "id": "GB-FTS-1582",
            "name": "Cloch Housing Association",
            "identifier": {
                "legalName": "Cloch Housing Association"
            },
            "address": {
                "streetAddress": "19 Bogle Street",
                "locality": "Greenock",
                "region": "UKM83",
                "postalCode": "PA15 1ER",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Paul McColgan",
                "telephone": "+44 1475783647",
                "email": "paulmccolgan@clochhousing.org.uk",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.clochhousing.co.uk",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "description": "Registered Social Landlord"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "06",
                        "description": "Housing and community amenities"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-1583",
            "name": "A.D.A Construction Consultants Ltd",
            "identifier": {
                "legalName": "A.D.A Construction Consultants Ltd"
            },
            "address": {
                "streetAddress": "Pavilion 3, St James Business Park, Linwood Road",
                "locality": "Paisley",
                "region": "UKM83",
                "postalCode": "PA3 3BB",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Alan Shanks",
                "telephone": "+44 1418160184",
                "email": "alan.shanks@ada-cc.co.uk"
            },
            "roles": [
                "processContactPoint"
            ],
            "details": {
                "url": "http://www.ada-cc.co.uk"
            }
        },
        {
            "id": "GB-FTS-1584",
            "name": "Greenock Sheriff Court and Justice of the Peace Court",
            "identifier": {
                "legalName": "Greenock Sheriff Court and Justice of the Peace Court"
            },
            "address": {
                "locality": "Greenock",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-3083",
            "name": "Nurture Landscapes Ltd",
            "identifier": {
                "legalName": "Nurture Landscapes Ltd"
            },
            "address": {
                "streetAddress": "Meiklewood Business Park, Glasgow Road",
                "locality": "Kilmarnock",
                "region": "UKM",
                "postalCode": "KA3 6AG",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 7814153551"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-1582",
        "name": "Cloch Housing Association"
    },
    "language": "en",
    "description": "(SC Ref:672575)",
    "awards": [
        {
            "id": "027592-2021-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-3083",
                    "name": "Nurture Landscapes Ltd"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "027592-2021-1",
            "awardID": "027592-2021-1",
            "status": "active",
            "dateSigned": "2021-11-02T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "5",
                "measure": "bids",
                "relatedLot": "1",
                "value": 3
            },
            {
                "id": "6",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 2
            },
            {
                "id": "7",
                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "8",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
                "value": 3
            },
            {
                "id": "9",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 3
            },
            {
                "id": "3",
                "measure": "lowestValidBidValue",
                "relatedLot": "1",
                "value": 74771.72,
                "currency": "GBP"
            },
            {
                "id": "4",
                "measure": "highestValidBidValue",
                "relatedLot": "1",
                "value": 163546.13,
                "currency": "GBP"
            },
            {
                "id": "1",
                "measure": "lowestValidBidValue",
                "value": 74771.72,
                "currency": "GBP"
            },
            {
                "id": "2",
                "measure": "highestValidBidValue",
                "value": 163546.13,
                "currency": "GBP"
            }
        ]
    }
}