Award

Emergency Call Out with Minor Works and Subsidence Repairs Framework

THE COAL AUTHORITY

This public procurement record has 3 releases in its history.

Award

20 Dec 2021 at 12:59

Tender

28 May 2021 at 11:12

Planning

12 Mar 2021 at 10:32

Summary of the contracting process

The Coal Authority is seeking tenders for the "Emergency Call Out with Minor Works and Subsidence Repairs Framework." This procurement falls within the construction industry and aims to address issues stemming from past coal mining, such as ground collapses and subsidence repairs. The procurement method is open, and the process includes two primary lots for emergency response and repairs across the UK regions, including Scotland, North East & Cumbria, North West, North Wales & Yorkshire, East & West Midlands, and South Wales & South West. Key dates have included a submission deadline on 16th July 2021, followed by the bid opening and award period starting on 18th July 2021.

Opportunities for business growth arise for construction firms skilled in emergency response and subsidence repair, particularly those adept in executing high-quality civil engineering and construction work. Suitable competitors would include both large contractors and small to medium enterprises (SMEs) capable of partnering with the Coal Authority to deliver essential services that address urgent public safety concerns, while effectively managing community impacts and maintaining quality standards during repairs.

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Notice Title

Emergency Call Out with Minor Works and Subsidence Repairs Framework

Notice Description

Lot 1 - Emergency Call Out with Minor Works To respond to public safety incidents on a 24 hour/365 day basis. Initial emergency response is to attend a public safety incident to ensure the hazard is secured. Typical hazards relating to past coal mining present issues such as ground collapses of shallow shafts, adits, outbreaks of mine water and gas emissions and mine workings. Lot 2 - Subsidence Repairs The works primarily consist of undertaking subsidence repairs and decorations to domestic properties. All works will follow an agreed schedule of repairs and decorations that may be varied by agreement with the Authority. The repairs and decorations will entail working with residents to minimise disruption to their property but ensuring that a high standard of repairs and decorations are undertaken. Repairs may also be undertaken to non-domestic properties such as factories, offices, etc. to the same standard. Repairs will be carried out to buildings, roads and any other structures damaged due to coal mining subsidence.

Lot Information

Lot 1.1 - Scotland East & West

Lot 1 - Emergency Call Out with Minor Works To respond to public safety incidents on a 24 hour/365 day basis. Initial emergency response is to attend a public safety incident within 4 hours of notification and erect temporary fencing and warning notices (within 6 hours of notification) to ensure the hazard is secured. Typical hazards relating to past coal mining present issues such as ground collapses of shallow shafts, adits, outbreaks of mine water and gas emissions and mine workings.

Lot 1.2 - North East & Cumbria.

Lot 1 - Emergency Call Out with Minor Works To respond to public safety incidents on a 24 hour/365 day basis. Initial emergency response is to attend a public safety incident within 4 hours of notification and erect temporary fencing and warning notices (within 6 hours of notification) to ensure the hazard is secured. Typical hazards relating to past coal mining present issues such as ground collapses of shallow shafts, adits, outbreaks of mine water and gas emissions and mine workings.

Lot 1.3 - North West, North Wales & Yorkshire.

Lot 1 - Emergency Call Out with Minor Works To respond to public safety incidents on a 24 hour/365 day basis. Initial emergency response is to attend a public safety incident within 4 hours of notification and erect temporary fencing and warning notices (within 6 hours of notification) to ensure the hazard is secured. Typical hazards relating to past coal mining present issues such as ground collapses of shallow shafts, adits, outbreaks of mine water and gas emissions and mine workings.

Lot 1.4 - East & West Midlands

Lot 1 - Emergency Call Out with Minor Works To respond to public safety incidents on a 24 hour/365 day basis. Initial emergency response is to attend a public safety incident within 4 hours of notification and erect temporary fencing and warning notices (within 6 hours of notification) to ensure the hazard is secured. Typical hazards relating to past coal mining present issues such as ground collapses of shallow shafts, adits, outbreaks of mine water and gas emissions and mine workings.

Lot 1.5 - South Wales & South West

Lot 1 - Emergency Call Out with Minor Works To respond to public safety incidents on a 24 hour/365 day basis. Initial emergency response is to attend a public safety incident within 4 hours of notification and erect temporary fencing and warning notices (within 6 hours of notification) to ensure the hazard is secured. Typical hazards relating to past coal mining present issues such as ground collapses of shallow shafts, adits, outbreaks of mine water and gas emissions and mine workings.

Lot 2.1 - Scotland East & West

Lot 2 - Subsidence Repairs The works primarily consist of undertaking subsidence repairs and decorations to domestic properties. All works will follow an agreed schedule of repairs and decorations that may be varied by agreement with the Authority. The repairs and decorations will entail working with residents to minimise disruption to their property but ensuring that a high standard of repairs and decorations are undertaken. Under normal circumstances, residents will remain in residence whilst repairs are undertaken. Repairs may also be undertaken to non-domestic properties such as factories, offices, etc. to the same standard. Repairs will be carried out to buildings, roads and any other structures damaged due to coal mining subsidence.

Lot 2.2 - North East & Cumbria.

Lot 2 - Subsidence Repairs The works primarily consist of undertaking subsidence repairs and decorations to domestic properties. All works will follow an agreed schedule of repairs and decorations that may be varied by agreement with the Authority. The repairs and decorations will entail working with residents to minimise disruption to their property but ensuring that a high standard of repairs and decorations are undertaken. Under normal circumstances, residents will remain in residence whilst repairs are undertaken. Repairs may also be undertaken to non-domestic properties such as factories, offices, etc. to the same standard. Repairs will be carried out to buildings, roads and any other structures damaged due to coal mining subsidence.

Lot 2.3 - North West, North Wales & Yorkshire.

Lot 2 - Subsidence Repairs The works primarily consist of undertaking subsidence repairs and decorations to domestic properties. All works will follow an agreed schedule of repairs and decorations that may be varied by agreement with the Authority. The repairs and decorations will entail working with residents to minimise disruption to their property but ensuring that a high standard of repairs and decorations are undertaken. Under normal circumstances, residents will remain in residence whilst repairs are undertaken. Repairs may also be undertaken to non-domestic properties such as factories, offices, etc. to the same standard. Repairs will be carried out to buildings, roads and any other structures damaged due to coal mining subsidence.

Lot 2.4 - East & West Midlands

Lot 2 - Subsidence Repairs The works primarily consist of undertaking subsidence repairs and decorations to domestic properties. All works will follow an agreed schedule of repairs and decorations that may be varied by agreement with the Authority. The repairs and decorations will entail working with residents to minimise disruption to their property but ensuring that a high standard of repairs and decorations are undertaken. Under normal circumstances, residents will remain in residence whilst repairs are undertaken. Repairs may also be undertaken to non-domestic properties such as factories, offices, etc. to the same standard. Repairs will be carried out to buildings, roads and any other structures damaged due to coal mining subsidence.

Lot 2.5 - South Wales & South West

Lot 2 - Subsidence Repairs The works primarily consist of undertaking subsidence repairs and decorations to domestic properties. All works will follow an agreed schedule of repairs and decorations that may be varied by agreement with the Authority. The repairs and decorations will entail working with residents to minimise disruption to their property but ensuring that a high standard of repairs and decorations are undertaken. Under normal circumstances, residents will remain in residence whilst repairs are undertaken. Repairs may also be undertaken to non-domestic properties such as factories, offices, etc. to the same standard. Repairs will be carried out to buildings, roads and any other structures damaged due to coal mining subsidence.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-029b0d
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/031764-2021
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Framework
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work


CPV Codes

45000000 - Construction work

Notice Value(s)

Tender Value
£13,000,000 £10M-£100M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£2,785,722 £1M-£10M

Notice Dates

Publication Date
20 Dec 20214 years ago
Submission Deadline
16 Jul 2021Expired
Future Notice Date
2 May 2021Expired
Award Date
30 Nov 20214 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
THE COAL AUTHORITY
Contact Name
Helen Baldwin
Contact Email
helenbaldwin@coal.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
MANSFIELD
Postcode
NG18 4RG
Post Town
Nottingham
Country
England

Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF15 North Nottinghamshire
Delivery Location
TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLK South West (England), TLL Wales, TLM Scotland

Local Authority
Mansfield
Electoral Ward
Berry Hill
Westminster Constituency
Mansfield

Supplier Information

Number of Suppliers
10
Supplier Names

ALLIANCE GROUP SOLUTIONS

BETHELL CONSTRUCTION

HARGREAVES INDUSTRIAL SERVICES

JIM DAVIES CIVIL ENGINEERING

LLETTYSHENKIN CONSTRUCTION

LUDDON CONSTRUCTION

NAL PLANT

SWEETING BROS (LAND DRAINAGE

THOMAS MENZIES (BUILDERS

WESTONE HOUSING

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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    "description": "This notice is not a call for competition - The Coal Authority intends to issue the call for competition on or after 3rd May 2021. Supplier engagement notification. Prior to starting the formal tendering process, the Coal Authority will host two supplier engagement events via Zoom. The purpose of these events are to provide further information about this requirement, the tendering process and to invite feedback and questions from potential bidders. Dates/times - Tuesday 23 March 2021 14:00 Thursday 25 March 2021 14:00 Interested parties should email Helen Baldwin - helenbaldwin@coal.gov.uk to book a place or if there are any queries about this requirement Requirement Overview Deliverables from this contract are to provide a service that can carry out emergency call outs with minor works and subsidence decoration and repair across all UK coalfield regions. Package - The Coal Authority intends to tender for the provision of emergency call out support and subsidence repair damage. The framework will be divided into 10 Lots as shown below: Lot number Contract Region 1.1 ECO Scotland 1.2 ECO North East & Cumbria. 1.3 ECO North West, North Wales & Yorkshire. 1.4 ECO East & West Midlands 1.5 ECO South Wales & South West 2.1 Subs Scotland 2.2 Subs North East & Cumbria. 2.3 Subs North West, North Wales & Yorkshire. 2.4 Subs East & West Midlands 2.5 Subs South Wales & South West This is a non-exclusive framework agreement, and the Coal Authority is unable to guarantee the volume and value of allocated work. Tenderers may submit a bid for single, multiple or all lot(s). Emergency Call Out - To respond to public safety incidents on a 24 hour/365 day basis. The initial emergency response is to attend a public safety incident within 4 hours of notification and erect temporary fencing and warning notices (within 6 hours of notification) to ensure the hazard is secured. Typical hazards relating to past coal mining present issues such as ground collapses of shafts and adits, outbreaks of mine water and gas emissions, therefore the following types of remedial works may be required: * Filling of open shafts/adits/mine-workings/voids, * Mass concrete plugging of shafts/adits/mine-working/voids, * Reinforced concrete capping of shafts/adits, * Treatment of fissures, geotextiles, * Permanent fencing, * Associated reinstatement works, * Drainage works, * Maintenance works to coal authority sites and spoil tips, * Gabion baskets. The works may also include undertaking the following for non-coal mining activities: * Enabling works e.g. site clearance/site access. Subsidence Damage Repair and Decorating - The works will primarily consist of undertaking repairs and decorations to domestic properties through the regions specified. All works will follow an agreed schedule of repairs and decorations that may be varied by agreement with the Authority. The repairs and decorations will entail working with residents to minimise disruption to their property but ensuring that a high standard of repairs and decorations are undertaken. Under normal circumstances, residents will remain in residence whilst repairs are undertaken. Repairs may also be undertaken to non-domestic properties such as factories, offices, etc. to the same standard. Repairs will be carried out to buildings, roads and any other structures damaged due to coal mining subsidence. Typical works to be undertaken will involve * Underpinning, * Demolition, * Temporary propping, * Structural repairs, * Roofing, brick & blockwork, * External / internal refurbishments * Paving / glazing / electrical / plumbing / plastering / decorating. About the buyer Helen Baldwin The Coal Authority 200 Lichfield Lane Mansfield NG18 4RG England Email - helenbaldwin@coal.gov.uk",
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