Tender

Grounds Maintenance and Tree Services

LONDON & QUADRANT HOUSING TRUST LIMITED

This public procurement record has 1 release in its history.

Tender

22 Mar 2021 at 12:04

Summary of the contracting process

The London & Quadrant Housing Trust Limited is currently engaged in a public procurement process for "Grounds Maintenance and Tree Services" situated in the United Kingdom. The project classifies under horticultural services with a total value of £44,415,000, and is at the Tender stage, having a deadline for submission on 20th April 2021. The contract encompasses multiple lots, including grounds maintenance and tree management services, with an estimated duration of up to seven years. The procurement method utilised is selective, following a restricted procedure.

This tender presents substantial opportunities for businesses in the horticultural and landscaping sectors. Companies that provide ground maintenance, horticultural care, tree consultancy, and maintenance services will find this an excellent opportunity to expand their portfolios. Competitors should note that they may bid for multiple lots; however, restrictions apply on the number of lots that can be awarded. Additionally, the inclusion of optional contract extensions beyond the initial period further enhances business prospects in the long term.

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Notice Title

Grounds Maintenance and Tree Services

Notice Description

London and Quadrant is seeking suitably qualified and experienced suppliers to provide Grounds Maintenance and Tree Services across its estates. The will include the provision of a range of grounds maintenance and tree management services split into 3 Disciplines across 11 Lots: Discipline 1 - Grounds Maintenance Discipline 2 - Tree Consultancy Discipline 3 - Tree Maintenance

Lot Information

1A.1 - East Region Inner

Grounds Maintenance * Grass cutting removing excess arisings * Grass maintenance to include weed control, litter and leaf removal * Horticultural maintenance to borders and beds to include weed control, litter and leaf removal * Pruning and hedge cutting * Replanting * Hard surface maintenance to include cleaning, litter, algae, moss and weed removal * Maintain and report on hard surface condition and safety, carrying out minor repairs * Inspect all external surfaces, structures and features reporting on their condition * External litter removal and bin emptying * Graffiti removal * Cleaning of bin stores and paladins (where a Site is not serviced by a separate cleaning contract) * Minor tree care * Dilapidation repair work

Options: Optional extension(s) of up to four (4) years after the initial three (3) year term. Total contract length available is seven (7) years

Renewal: To be confirmed in 2028.

1A.2 - East Outer Region

Grounds Maintenance * Grass cutting removing excess arisings * Grass maintenance to include weed control, litter and leaf removal * Horticultural maintenance to borders and beds to include weed control, litter and leaf removal * Pruning and hedge cutting * Replanting * Hard surface maintenance to include cleaning, litter, algae, moss and weed removal * Maintain and report on hard surface condition and safety, carrying out minor repairs * Inspect all external surfaces, structures and features reporting on their condition * External litter removal and bin emptying * Graffiti removal * Cleaning of bin stores and paladins (where a Site is not serviced by a separate cleaning contract) * Minor tree care * Dilapidation repair work

Options: Optional extension(s) of up to four (4) years after the initial three (3) year term. Total contract length available is seven (7) years.

Renewal: Details available in 2028.

1B.1 - South Region Inner

Grounds Maintenance * Grass cutting removing excess arisings * Grass maintenance to include weed control, litter and leaf removal * Horticultural maintenance to borders and beds to include weed control, litter and leaf removal * Pruning and hedge cutting * Replanting * Hard surface maintenance to include cleaning, litter, algae, moss and weed removal * Maintain and report on hard surface condition and safety, carrying out minor repairs * Inspect all external surfaces, structures and features reporting on their condition * External litter removal and bin emptying * Graffiti removal * Cleaning of bin stores and paladins (where a Site is not serviced by a separate cleaning contract) * Minor tree care * Dilapidation repair work

Options: Optional extension(s) of up to four (4) years after the initial three (3) year term. Total contract length available is seven (7) years.

Renewal: Detailed to be provided in 2028.

1B.2 - South Region Outer

Grounds Maintenance * Grass cutting removing excess arisings * Grass maintenance to include weed control, litter and leaf removal * Horticultural maintenance to borders and beds to include weed control, litter and leaf removal * Pruning and hedge cutting * Replanting * Hard surface maintenance to include cleaning, litter, algae, moss and weed removal * Maintain and report on hard surface condition and safety, carrying out minor repairs * Inspect all external surfaces, structures and features reporting on their condition * External litter removal and bin emptying * Graffiti removal * Cleaning of bin stores and paladins (where a Site is not serviced by a separate cleaning contract) * Minor tree care * Dilapidation repair work

Options: Optional extension(s) of up to four (4) years after the initial three (3) year term. Total contract length available is seven (7) years.

Renewal: Details to be provided in 2028.

1C.1 - West Region North Hub

Grounds Maintenance * Grass cutting removing excess arisings * Grass maintenance to include weed control, litter and leaf removal * Horticultural maintenance to borders and beds to include weed control, litter and leaf removal * Pruning and hedge cutting * Replanting * Hard surface maintenance to include cleaning, litter, algae, moss and weed removal * Maintain and report on hard surface condition and safety, carrying out minor repairs * Inspect all external surfaces, structures and features reporting on their condition * External litter removal and bin emptying * Graffiti removal * Cleaning of bin stores and paladins (where a Site is not serviced by a separate cleaning contract) * Minor tree care * Dilapidation repair work

Options: Optional extension(s) of up to four (4) years after the initial three (3) year term. Total contract length available is seven (7) years.

Renewal: Details to be provided in 2028.

1C.2 - West Region Outer Hub

Grounds Maintenance * Grass cutting removing excess arisings * Grass maintenance to include weed control, litter and leaf removal * Horticultural maintenance to borders and beds to include weed control, litter and leaf removal * Pruning and hedge cutting * Replanting * Hard surface maintenance to include cleaning, litter, algae, moss and weed removal * Maintain and report on hard surface condition and safety, carrying out minor repairs * Inspect all external surfaces, structures and features reporting on their condition * External litter removal and bin emptying * Graffiti removal * Cleaning of bin stores and paladins (where a Site is not serviced by a separate cleaning contract) * Minor tree care * Dilapidation repair work

Options: Optional extension(s) of up to four (4) years after the initial three (3) year term. Total contract length available is seven (7) years.

Renewal: Details to be provided in 2028.

1C.3 - West Region SW Hub

Grounds Maintenance * Grass cutting removing excess arisings * Grass maintenance to include weed control, litter and leaf removal * Horticultural maintenance to borders and beds to include weed control, litter and leaf removal * Pruning and hedge cutting * Replanting * Hard surface maintenance to include cleaning, litter, algae, moss and weed removal * Maintain and report on hard surface condition and safety, carrying out minor repairs * Inspect all external surfaces, structures and features reporting on their condition * External litter removal and bin emptying * Graffiti removal * Cleaning of bin stores and paladins (where a Site is not serviced by a separate cleaning contract) * Minor tree care * Dilapidation repair work

Options: Optional extension(s) of up to four (4) years after the initial three (3) year term. Total contract length available is seven (7) years.

Renewal: Details to be provided in 2028.

2 - Tree Consultancy

Tree Consultancy * Site Safety/Defect surveys (Phase One) * Detailed site surveys * Reactive site inspections * Individual tree inspections/internal decay investigations * Woodland management planning to meet L&Q responsibilities

Options: Optional extension(s) of up to four (4) years after the initial three (3) year term. Total contract length available is seven (7) years.

Renewal: Details to be provided in 2028.

Lot 3A. - East Region

Tree Maintenance * Crown lifting to clear roads, footpaths and property access. * Tree pruning to abate encroachment to buildings/property. * Removal of dead or declining trees or other significant defects. * Cyclical Pollarding/Basal growth removal. * Woodland management works to include coppicing/thinning etc.

Options: Optional extension(s) of up to four (4) years after the initial three (3) year term. Total contract length available is seven (7) years.

Renewal: Details to be provided in 2028.

Lot 3B. - South Region

Tree Maintenance * Crown lifting to clear roads, footpaths and property access. * Tree pruning to abate encroachment to buildings/property. * Removal of dead or declining trees or other significant defects. * Cyclical Pollarding/Basal growth removal. * Woodland management works to include coppicing/thinning etc.

Options: Optional extension(s) of up to four (4) years after the initial three (3) year term. Total contract length available is seven (7) years.

Renewal: Details to be provided in 2028.

3C. - West Region

Tree Maintenance * Crown lifting to clear roads, footpaths and property access. * Tree pruning to abate encroachment to buildings/property. * Removal of dead or declining trees or other significant defects. * Cyclical Pollarding/Basal growth removal. * Woodland management works to include coppicing/thinning etc.

Options: Optional extension(s) of up to four (4) years after the initial three (3) year term. Total contract length available is seven (7) years.

Renewal: Details to be provided in 2028.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-029ddc
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/005739-2021
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services


CPV Codes

77211500 - Tree-maintenance services

77300000 - Horticultural services

77341000 - Tree pruning

Notice Value(s)

Tender Value
£44,415,000 £10M-£100M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
22 Mar 20214 years ago
Submission Deadline
20 Apr 2021Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
2028.

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
LONDON & QUADRANT HOUSING TRUST LIMITED
Contact Name
Procurement
Contact Email
procurement@lqgroup.org.uk
Contact Phone
+44 3004569998

Buyer Location

Locality
LONDON
Postcode
E15 4PH
Post Town
East London
Country
England

Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI41 Hackney and Newham
Delivery Location
TLI London

Local Authority
Newham
Electoral Ward
Stratford
Westminster Constituency
Stratford and Bow

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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                "id": "8",
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            },
            {
                "id": "9",
                "title": "Lot 3A. - East Region",
                "description": "Tree Maintenance * Crown lifting to clear roads, footpaths and property access. * Tree pruning to abate encroachment to buildings/property. * Removal of dead or declining trees or other significant defects. * Cyclical Pollarding/Basal growth removal. * Woodland management works to include coppicing/thinning etc.",
                "contractPeriod": {
                    "durationInDays": 2520
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Details to be provided in 2028."
                },
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                },
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                    "description": "L&Q intends to invite to tender the Eight (8) highest ranked Applicants for the Grounds Maintenance discipline to submit a tender for Lots 3A to 3C. Ranking will be decided by scored questions in Section 6 and Section 8 of the SQ. However, L&Q reserves the right at its sole discretion to increase the number of Applicants to be invited to tender if their scores are closely placed around the cut-off point or if the results of the Financial Standing Evaluation narrows the field for any or all lots to a point where competition is unacceptably reduced."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "Optional extension(s) of up to four (4) years after the initial three (3) year term. Total contract length available is seven (7) years."
                },
                "status": "active"
            },
            {
                "id": "10",
                "title": "Lot 3B. - South Region",
                "description": "Tree Maintenance * Crown lifting to clear roads, footpaths and property access. * Tree pruning to abate encroachment to buildings/property. * Removal of dead or declining trees or other significant defects. * Cyclical Pollarding/Basal growth removal. * Woodland management works to include coppicing/thinning etc.",
                "contractPeriod": {
                    "durationInDays": 2520
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Details to be provided in 2028."
                },
                "secondStage": {
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                },
                "selectionCriteria": {
                    "description": "L&Q intends to invite to tender the Eight (8) highest ranked Applicants for the Grounds Maintenance discipline to submit a tender for Lots 3A to 3C. Ranking will be decided by scored questions in Section 6 and Section 8 of the SQ. However, L&Q reserves the right at its sole discretion to increase the number of Applicants to be invited to tender if their scores are closely placed around the cut-off point or if the results of the Financial Standing Evaluation narrows the field for any or all lots to a point where competition is unacceptably reduced."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "Optional extension(s) of up to four (4) years after the initial three (3) year term. Total contract length available is seven (7) years."
                },
                "status": "active"
            },
            {
                "id": "11",
                "title": "3C. - West Region",
                "description": "Tree Maintenance * Crown lifting to clear roads, footpaths and property access. * Tree pruning to abate encroachment to buildings/property. * Removal of dead or declining trees or other significant defects. * Cyclical Pollarding/Basal growth removal. * Woodland management works to include coppicing/thinning etc.",
                "contractPeriod": {
                    "durationInDays": 2520
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Details to be provided in 2028."
                },
                "secondStage": {
                    "maximumCandidates": 8
                },
                "selectionCriteria": {
                    "description": "L&Q intends to invite to tender the Eight (8) highest ranked Applicants for the Grounds Maintenance discipline to submit a tender for Lots 3A to 3C. Ranking will be decided by scored questions in Section 6 and Section 8 of the SQ. However, L&Q reserves the right at its sole discretion to increase the number of Applicants to be invited to tender if their scores are closely placed around the cut-off point or if the results of the Financial Standing Evaluation narrows the field for any or all lots to a point where competition is unacceptably reduced."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "Optional extension(s) of up to four (4) years after the initial three (3) year term. Total contract length available is seven (7) years."
                },
                "status": "active"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
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                ],
                "deliveryAddresses": [
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                ],
                "relatedLot": "1"
            },
            {
                "id": "2",
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                    {
                        "scheme": "CPV",
                        "id": "77300000",
                        "description": "Horticultural services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKI"
                    }
                ],
                "relatedLot": "2"
            },
            {
                "id": "3",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "77300000",
                        "description": "Horticultural services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKI"
                    }
                ],
                "relatedLot": "3"
            },
            {
                "id": "4",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
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                ],
                "deliveryAddresses": [
                    {
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                    }
                ],
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            },
            {
                "id": "5",
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                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKI"
                    }
                ],
                "relatedLot": "5"
            },
            {
                "id": "6",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "77300000",
                        "description": "Horticultural services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKI"
                    }
                ],
                "relatedLot": "6"
            },
            {
                "id": "7",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "77300000",
                        "description": "Horticultural services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKI"
                    }
                ],
                "relatedLot": "7"
            },
            {
                "id": "8",
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                    {
                        "scheme": "CPV",
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                        "scheme": "CPV",
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                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKI"
                    }
                ],
                "relatedLot": "8"
            },
            {
                "id": "9",
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                        "description": "Tree-maintenance services"
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                        "scheme": "CPV",
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                ],
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                    {
                        "region": "UKI"
                    }
                ],
                "relatedLot": "9"
            },
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                "id": "10",
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                    {
                        "scheme": "CPV",
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                        "description": "Tree-maintenance services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "77341000",
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                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKI"
                    }
                ],
                "relatedLot": "10"
            },
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                "id": "11",
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                    {
                        "scheme": "CPV",
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                    },
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                        "scheme": "CPV",
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                        "description": "Tree pruning"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKI"
                    }
                ],
                "relatedLot": "11"
            }
        ],
        "submissionMethod": [
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        ],
        "submissionMethodDetails": "https://in-tendhost.co.uk/lqgroup",
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                    ]
                }
            ]
        },
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        "procurementMethod": "selective",
        "procurementMethodDetails": "Restricted procedure",
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        "submissionTerms": {
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            "bidValidityPeriod": {
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            }
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "2028."
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            },
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                "streetAddress": "29-35 West Ham Lane",
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                "region": "UKI",
                "postalCode": "E154PH",
                "countryName": "United Kingdom"
            },
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                "name": "Procurement",
                "telephone": "+44 3004569998",
                "email": "procurement@lqgroup.org.uk",
                "url": "https://in-tendhost.co.uk/lqgroup"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.lqgroup.org.uk/",
                "buyerProfile": "https://in-tendhost.co.uk/lqgroup",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
                    },
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                        "scheme": "COFOG",
                        "id": "06",
                        "description": "Housing and community amenities"
                    }
                ]
            }
        },
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            "id": "GB-FTS-5790",
            "name": "The Royal Courts of Justice",
            "identifier": {
                "legalName": "The Royal Courts of Justice"
            },
            "address": {
                "streetAddress": "Strand",
                "locality": "London",
                "postalCode": "WC2A 2LL",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
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            },
            "roles": [
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}