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e-Assessment Procurement

University Of Edinburgh

This public procurement record has 1 release in its history.

Tender

01 Apr 2021 at 09:24

Tender Notice
Summary of the contracting process

The University of Edinburgh is currently seeking suppliers for the "e-Assessment Procurement" project, valued at £400,000. This procurement falls within the educational software industry and aims to develop an updated eExams tool and service. The procurement is in the active tender stage, with submissions due by 3rd May 2021. Following the selection process, the highest-scoring five bidders will progress to the Invitation to Tender (ITT) stage, which will be announced on 17th May 2021. This selective procurement process, conducted through the Public Contracts Scotland-Tender portal, emphasises compliance with various social and environmental regulations.

This tender presents a significant opportunity for businesses in the software development and educational technology sectors, particularly those experienced in creating e-assessment tools and services. Companies that have a proven track record in developing bespoke applications and demonstrating strong financial stability, including appropriate insurance cover, are well positioned to compete. Moreover, with the focus on cloud-based solutions, businesses that can offer scalable and flexible systems for educational institutions could especially benefit from this opportunity, aligning with the University’s strategic move towards more efficient digital assessments.

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Notice Information

Notice Title

e-Assessment Procurement

Notice Description

This procurement will result in an updated eExams (eAssessment) tool and service for the University of Edinburgh. Supported centrally this service will be available across schools. Expected functionality will cover but not be limited to multiple question types, exam authoring workflows, marking workflows, feedback workflows for students, plus reporting and search facilities. We expect this service to be used by a wide range of stakeholders for exams, in-course assessment, and formative assessment. Stakeholders will include academics, administrative staff, learning technologists and students from across the institution. The highest scoring 5 qualified bidders will be invited to the ITT stage. In the event of a tie, bids will not share a ranking; therefore only in the event of a tie for 5th place will more than 5 bids be taken through to ITT stage. A draft outline specification (for information only) will be attached in PCS-T to help guide bidders' response to the selection stage.

Lot Information

Lot 1

This procurement will result in an updated eExams (eAssessment) tool and service for the University of Edinburgh. Supported centrally this service will be available across schools. Expected functionality will cover but not be limited to multiple question types, exam authoring workflows, marking workflows, feedback workflows for students, plus reporting and search facilities. We expect this service to be used by a wide range of stakeholders for exams, in-course assessment, and formative assessment. Stakeholders will include academics, administrative staff, and students from across the institution. The potential benefits to the University should align with the following. - Taking this timely opportunity to update the service when digital assessment is under great focus can result in a service that is fit for purpose, straightforward to use and will benefit the whole university. - A cloud-based service should reduce the complexity of upgrades/updates/patching and make it possible to do updates more quickly and frequently, with less downtime and fewer problems. - By procuring a system that is more fit for purpose the aim is to reduce the overall expenditure in this area and have a more sustainable service going forward. - Reduce the strain on the estate in the physical management of assessments. Managing more of our exams digitally would reduce our reliance on physical space and increase the flexibility with which we may schedule exams. - An e-exams solution would provide a more robust way of managing assessments electronically/remotely into the longer term as we change the nature of our assessments. - There is the potential for wider use of e-assessment throughout a course to support assessment for learning as well as opportunities for more diagnostic assessment and formative assessment, giving students more feedback on their performance and supporting their learning. - An e-exams solution will be beneficial not only to campus-based students but will also support the development of wholly online courses/programmes as well. The contract term in years will be 3+2+2. Please note suppliers MUST review the Ts&Cs applicable to this contract PRIOR to SPD and tender submission. These can be found within the attachments section of PCS-T. Please note, the ITT available at release of this notice is a draft. The final ITT will be available for access on Monday 17th May. Additional information: Economic operators may be excluded from this competition if there are any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015

Renewal: +2 +2

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-02a1e8
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/006775-2021
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48190000 - Educational software package

Notice Value(s)

Tender Value
£400,000 £100K-£500K
Lots Value
£400,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
1 Apr 20215 years ago
Submission Deadline
3 May 2021Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University Of Edinburgh
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH1 1HT
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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