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DAC 39/21 BMC - On site enhanced support for Managed Print Contract

Belfast Metropolitan College

This public procurement record has 1 release in its history.

Award

15 Apr 2021 at 15:05

Award Notice
Summary of the contracting process

Belfast Metropolitan College (BMC) has completed a tender process for the provision of enhanced support for its Managed Print Contract, identified as DAC 39/21 BMC. This procurement, classified under the printing services industry, resulted in a direct award contract to Xerox IBS NI Ltd, which was signed on 15 April 2021, with a contract value of £149,264. The college's Managed Print Contract is in place until 31 March 2023, and the focus of this initiative is to support the high volume of printing required across its various campuses in Belfast, with an average of 11 million mono and 2.5 million colour pages printed annually.

This tender presents a significant opportunity for companies specialising in printing services and related software management to expand their operations. Businesses that provide innovative print management solutions or enhancements to printing software would particularly benefit, as the contracting authority seeks to maintain high availability and efficiency in printing services essential for its educational processes. Engaging in such contracts can lead to long-term partnerships with public institutions and help build a reputation in the academic sector.

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Notice Information

Notice Title

DAC 39/21 BMC - On site enhanced support for Managed Print Contract

Notice Description

Belfast Metropolitan College (BMC) has a current Managed Print Contract in place until 31st March 2023. BMC put in place enhanced support to manage the Print Management Software and the high numbers of classroom printers, where Lecturers need continuous access to printing. This DAC is to enable BMC to continue enhanced support to manage the Print Management Software and the high numbers of classroom printers.

Lot Information

Lot 1

Belfast Metropolitan College has a current Managed Print Contract in place until 31st March 2023. The college currently utilises 232 printers (157 desktop printers, 70 MFDs, 5 specialist printers) located across all campuses in Belfast, printing approximately 11,000,000 mono and 2,500,000 colour pages each year. Availability of printing is an important part of both the administrative processes in the college and the learning and teaching process with students receiving class handouts, course materials and submitting much of their course work, assignments and exams on hard copy paper format. The need for enhanced support to manage the Print Management Software and the high numbers of classroom printers, where Lecturers need continuous access to printing has been in place for the past 5 years and drastically reduced the number of printer related complaints. Having such support ensures that uptime of critical printing services is maintained at high levels, with response times for break/fix being an average of 30 min. The provision of this service is considered by the college to be an essential part of their managed print service. Failure to have enhanced support will result in deterioration of the printing availability, particularly in the classroom-based desktop printing fleet, and will directly impact on learning and teaching for students. This is a Direct Award Contract which will enable BMC to continue enhanced support to manage the Print Management Software and the high numbers of classroom printers, where Lecturers need continuous access to printing.

Procurement Information

This is a Direct Award Contract justified under regulation 32 B iii due to exclusive rights which will enable BMC to continue enhanced support to manage the Print Management Software and the high numbers of classroom printers, where Lecturers need continuous access to printing.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-02a66d
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/007932-2021
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79810000 - Printing services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£149,264 £100K-£500K

Notice Dates

Publication Date
15 Apr 20215 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
15 Apr 20215 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Belfast Metropolitan College
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BELFAST
Postcode
BT1 1HS
Postcode Area
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN06 Belfast
Delivery Location
TLN Northern Ireland
Local Authority
Belfast
Electoral Ward
Falls
Westminster Constituency
Belfast West

Supplier Information

Number of Suppliers
1
Supplier Name

Xerox IBS NI Ltd

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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