Corporate Legal Services (Outsourced Legal Support)

{
    "tag": [
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    "id": "ocds-h6vhtk-02a6bb-2021-07-23T09:35:02+01:00",
    "date": "2021-07-23T09:35:02+01:00",
    "ocid": "ocds-h6vhtk-02a6bb",
    "description": "1) IMPORTANT INFORMATION: Reduction of the number of qualified candidates (SPD, Part V) Bidders will be required to provide examples that demonstrate that they have the relevant experience and a track record of providing the legal advice and services specified in the Contract Notice. Bidders are required to provide a short submission to evidence and demonstrate that they have the capability, capacity and experience to carry out the services required by the Bank, including examples of previous work (undertaken in the last 3 years). This can be submitted as a separate document but should not exceed 3 sides of A4 paper. The Bank will use the following criteria to shortlist firms to participate in the tender: - Demonstrable track record of advising private sector and public sector organisations on the matters and services in scope (weighting: 30%) - Evidence of ability to provide and demonstrate expertise on each/all of the matters and services included in scope. (weighting: 40%) - Evidence of providing outsourced legal services and of working collaboratively with clients to provide additional 'value add' support (weighting: 30%) The Bank will apply the weightings shown above and a scoring methodology (described in more detail in the procurement document published with the Contract Notice) to assess responses and reduce the number of qualified candidates. 2) Further Information and Submission of Responses: NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/authority/noticecreate/Question21.aspx?ID=650767 The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Bidders are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. 3) Other Additional Information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. (SC Ref:661473)",
    "initiationType": "tender",
    "tender": {
        "id": "SNIB0022",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Corporate Legal Services (Outsourced Legal Support)",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "79100000",
            "description": "Legal services"
        },
        "mainProcurementCategory": "services",
        "description": "The Scottish National Investment Bank intends to select and appoint a law firm to provide Corporate Legal Services to the Bank for the next 2 - 3 years. The Bank wishes to appoint a firm to operate as 'an extension of our in-house Legal team', providing additional capacity, access to specialist expertise and added value support to the Bank. The scope includes legal advice and services to support the Bank and our General Counsel with/on; Employment Law, Corporate Governance, Commercial & Contract law, FCA regulations, GDPR, State Aid & Subsidy Control, Freedom on Information as well as General Legal matters and projects.",
        "value": {
            "amount": 300000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "Scope of Services Required by the Bank The Bank intends to select and appoint a law firm to provide Corporate Legal Services to the Bank for the next 2 - 3 years. The Bank wishes to appoint a firm that will operate as 'an extension of our in-house Legal team', providing additional capacity, access to specialist expertise and added value support to the Bank. We anticipate that we will require around 100 days of outsourced legal support per annum (estimated). The scope includes legal advice and services to support the Bank and our General Counsel with/on: - General legal matters. - Employment law. - Corporate Governance. - Commercial matters and Contracts. - Interpretation and application of FCA regulations (but not the project for the Bank to seek/obtain FCA Authorisation) - State Aid and Subsidy Control. - GDPR - Freedom of Information. - Most other 'one-off, project-type' requirements (e.g. property related to Bank offices). Exclusions to the scope noted above. The Bank will retain the right to appoint other firms for specific matters where: - It wishes to use an alternative firm to provide particular specialist expertise. - Client conflicts may prevent the appointed firm from acting for the Bank. - By exception, it wishes to use an alternative firm(s) to provide services for a 'one-off project-type' requirement. Exclusions - more broadly, the scope of services does not include the provision of the legal services required by the Bank to support it's specific investments or potential investments (except to the extent included in the scope above). Additional information: Economic operators may be excluded from this tender if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Expertise, Experience & Capability",
                            "type": "quality",
                            "description": "45"
                        },
                        {
                            "name": "Proposed Approach",
                            "type": "quality",
                            "description": "25"
                        },
                        {
                            "name": "Mission Impact",
                            "type": "quality",
                            "description": "10"
                        },
                        {
                            "name": "Supplier Presentation",
                            "type": "quality",
                            "description": "20"
                        },
                        {
                            "type": "price",
                            "description": "30"
                        }
                    ]
                },
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "24 month initial term with option to extend by 12 months."
                },
                "secondStage": {
                    "minimumCandidates": 5,
                    "maximumCandidates": 6
                },
                "selectionCriteria": {
                    "description": "The Bank will use the following Selection Criteria to shortlist firms to participate in the tender: 1) Demonstrable track record of advising private sector and public sector organisations on the matters and services in scope (weighting: 30%) 2) Evidence of ability to provide and demonstrate expertise on each/all of the matters and services included in scope. (weighting: 40%) 3) Evidence of providing outsourced legal services and of working collaboratively with clients to provide additional 'value add' support (weighting: 30%) The Bank will apply the weightings shown above and a scoring methodology (described in more detail in the procurement document published with the Contract Notice) to assess responses and reduce the number of qualified candidates."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "79100000",
                        "description": "Legal services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM"
                    },
                    {
                        "region": "UKM"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk/authority/noticecreate/Question602.aspx?ID=650767",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "Question SPD 4A.2 Bidders must be a Member of the Law Society of Scotland. It is a mandatory requirement for bidders to hold the above memberships.",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "economic",
                    "description": "SPD Questions 4B.5.1 and 4B.5.2: Bidders are required to hold the following levels of Insurance: - Professional Indemnity insurance to the value of at least GBP 5,000,000. - Employer's Liability insurance to the value of at least GBP 2,000,000. - Public Liability insurance to the value of at least GBP 2,000,000. The above insurances shall be with an insurance company registered with Financial Conduct Authority (FCA) in the UK, or equivalent body for other EU member states. Should the Bidder not have the specified insurances at the time of tendering then, the Bidder must certify in their response to the SPD that the specified insurance will be obtained",
                    "minimum": "Professional Indemnity insurance, Employer's Liability insurance and Public Liability insurance to the values specified in this Contract Notice. Where a Bidder does not hold or commit to obtaining the types and levels of insurance indicated, the Scottish National Investment Bank will exclude the Bidder from the competition.",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "technical",
                    "description": "SPD Question 4C.1.2: Bidders will be required to provide examples that demonstrate that they have the relevant experience and a track record of providing the legal advice and services specified in the Contract Notice. Bidders are required to provide a short submission to evidence and demonstrate that they have the capability, capacity and experience to carry out the services required by the Bank, including examples of previous work (undertaken in the last 3 years). This can be submitted as a separate document but should not exceed 3 sides of A4 paper.",
                    "minimum": "All bidders must pass the minimum requirements as detailed in this contract notice and bidder's documentation. Minimum standards required: - A demonstrable track record of advising private sector and public sector organisations on the matters and services in scope. - Evidence of ability to provide and demonstrate expertise on each/all of the matters and services included in scope. - Evidence of providing outsourced legal services and of working collaboratively with clients to provide additional 'value add' support.",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "technical",
                    "description": "Bidders must be a Member of the Law Society of Scotland."
                }
            ]
        },
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Restricted procedure",
        "procedure": {
            "isAccelerated": true,
            "acceleratedRationale": "The Bank was formally established in late November 2020 and does not yet have in place the in-house legal capacity that it requires. Access to consistent Corporate Legal Services and support is important in this early stage of the Bank's development (as well as to support it's growth and delivery of it's Business Plan going forward). Use of accelerated procedure is to ensure that a suitable arrangement for the provision of this corporate legal support is put in place as early as possible."
        },
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2021-05-19T12:00:00+01:00"
        },
        "secondStage": {
            "invitationDate": "2021-05-26T00:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 120
            }
        },
        "hasRecurrence": false,
        "contractTerms": {
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        }
    },
    "parties": [
        {
            "id": "GB-FTS-12628",
            "name": "Scottish National Investment Bank",
            "identifier": {
                "legalName": "Scottish National Investment Bank"
            },
            "address": {
                "streetAddress": "1-North, Waverley Gate, 2-4 Waterloo Place",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH1 3EG",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Martin Bowden",
                "email": "procurement@thebank.scot",
                "url": "http://www.publiccontractsscotland.gov.uk/authority/noticecreate/Question602.aspx?ID=650767"
            },
            "roles": [
                "buyer"
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            "details": {
                "url": "http://www.thebank.scot",
                "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA30487",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "description": "Development Investment Bank"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-809",
            "name": "Edinburgh Sheriff Court",
            "identifier": {
                "legalName": "Edinburgh Sheriff Court"
            },
            "address": {
                "streetAddress": "Sheriff Court House, 27 Chambers Street",
                "locality": "Edinburgh",
                "postalCode": "EH1 1LB",
                "countryName": "United Kingdom"
            },
            "roles": [
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            "details": {
                "url": "http://www.scotcourts.gov.uk/the-courts/court-locations/edinburgh-sheriff-court-and-justice-of-the-peace-court"
            }
        },
        {
            "id": "GB-FTS-5597",
            "name": "Shepherd and Wedderburn LLP",
            "identifier": {
                "legalName": "Shepherd and Wedderburn LLP"
            },
            "address": {
                "streetAddress": "1 Exchange Crescent, Conference Square",
                "locality": "Edinburgh",
                "region": "UKM",
                "postalCode": "EH3 8UL",
                "countryName": "United Kingdom"
            },
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            "details": {
                "scale": "large"
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    ],
    "buyer": {
        "id": "GB-FTS-12628",
        "name": "Scottish National Investment Bank"
    },
    "language": "en",
    "awards": [
        {
            "id": "017445-2021-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-5597",
                    "name": "Shepherd and Wedderburn LLP"
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    "contracts": [
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            "awardID": "017445-2021-1",
            "status": "active",
            "value": {
                "amount": 200000,
                "currency": "GBP"
            },
            "dateSigned": "2021-07-23T00:00:00+01:00"
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}