Provision of a Backup Contractor for the Reactive Repairs & Maintenance Service

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-02a737-2021-06-08T22:45:08+01:00",
    "date": "2021-06-08T22:45:08+01:00",
    "ocid": "ocds-h6vhtk-02a737",
    "initiationType": "tender",
    "tender": {
        "id": "ocds-h6vhtk-02a737",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Provision of a Backup Contractor for the Reactive Repairs & Maintenance Service",
        "status": "cancelled",
        "classification": {
            "scheme": "CPV",
            "id": "45400000",
            "description": "Building completion work"
        },
        "mainProcurementCategory": "works",
        "description": "The portfolio of properties will consist of a mixture of houses, bungalows, blocks of flats, tower blocks and sheltered housing schemes and corporate buildings of various types, construction, and ages. The Council has a legal responsibility to maintain these properties to keep them in good working order and undertake repairs as and when they are required. With over 10,000 properties within the Housing stock and approximately 200 corporate buildings, a requirement exists for a multi-disciplined contractor to perform a backup function to Hillingdon's Reactive Repairs and Maintenance Service department (DLO) and undertake various work orders that are required to be completed within 20 working days of issue. Complaint, legal and disrepair work will have sensitive time frames for works to be completed and these must be fully complied with. The works will be for the following trade related areas below. * Brick & Masonry Works * External Works * Concrete works (for Path repairs) * Carpentry & Joinery * Plasterwork & other floor, wall & Ceiling finishes * Painting & Decorating * Plumbing The proposed contract will be based upon the National Housing Maintenance Forum M3NHF Schedule of Rates version 7.2, the specifications of workmanship and materials and the relevant SOR rates for each element of the required services. The rates are to include for all preliminaries, overheads, and profits. As part of their tender submission, contractors are required to tender a single Minus percentage adjustment to these rates. The Council's annual spend on works issued to external contractors for the above service is approximately PS160,000 per annum. Contractors should be aware, however, that the London Borough of Hillingdon does not provide any guarantees or assurances in respect of the annual value or volumes of work, if any, which will be procured under this proposed contract.",
        "value": {
            "amount": 800000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "The portfolio of properties will consist of a mixture of houses, bungalows, blocks of flats, tower blocks and sheltered housing schemes and corporate buildings of various types, construction, and ages. The Council has a legal responsibility to maintain these properties to keep them in good working order and undertake repairs as and when they are required. With over 10,000 properties within the Housing stock and approximately 200 corporate buildings, a requirement exists for a multi-disciplined contractor to perform a backup function to Hillingdon's Reactive Repairs and Maintenance Service department (DLO) and undertake various work orders that are required to be completed within 20 working days of issue. Complaint, legal and disrepair work will have sensitive time frames for works to be completed and these must be fully complied with. The works will be for the following trade related areas below. * Brick & Masonry Works * External Works * Concrete works (for Path repairs) * Carpentry & Joinery * Plasterwork & other floor, wall & Ceiling finishes * Painting & Decorating * Plumbing The proposed contract will be based upon the National Housing Maintenance Forum M3NHF Schedule of Rates version 7.2, the specifications of workmanship and materials and the relevant SOR rates for each element of the required services. The rates are to include for all preliminaries, overheads, and profits. As part of their tender submission, contractors are required to tender a single Minus percentage adjustment to these rates. The Council's annual spend on works issued to external contractors for the above service is approximately PS160,000 per annum. Contractors should be aware, however, that the London Borough of Hillingdon does not provide any guarantees or assurances in respect of the annual value or volumes of work, if any, which will be procured under this proposed contract.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "20"
                        },
                        {
                            "name": "Price",
                            "type": "cost",
                            "description": "80"
                        }
                    ]
                },
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Council intends to award a contract for these services for a period of up to three (3) years with an option to extend for up to a further one (1) plus one (1) years subject to agreement and satisfactory performance"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "The Council intends to award a contract for these services for a period of up to three (3) years with an option to extend for up to a further one (1) plus one (1) years subject to agreement and satisfactory performance"
                },
                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "45410000",
                        "description": "Plastering work"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45420000",
                        "description": "Joinery and carpentry installation work"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45430000",
                        "description": "Floor and wall covering work"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45440000",
                        "description": "Painting and glazing work"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45450000",
                        "description": "Other building completion work"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKI74"
                    },
                    {
                        "region": "UKI74"
                    }
                ],
                "deliveryLocation": {
                    "description": "London Borough of Hillingdon"
                },
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission",
            "written"
        ],
        "submissionMethodDetails": "http://www.capitalesourcing.com",
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2021-05-17T13:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 180
            }
        },
        "awardPeriod": {
            "startDate": "2021-05-17T13:00:00+01:00"
        },
        "bidOpening": {
            "date": "2021-05-17T13:00:00+01:00"
        },
        "hasRecurrence": true,
        "contractTerms": {
            "electronicInvoicingPolicy": "allowed"
        },
        "recurrence": {
            "description": "3-5 Years"
        }
    },
    "parties": [
        {
            "id": "GB-FTS-12755",
            "name": "London Borough of Hillingdon",
            "identifier": {
                "legalName": "London Borough of Hillingdon"
            },
            "address": {
                "streetAddress": "Civic Centre,",
                "locality": "Hillingdon",
                "region": "UKI74",
                "postalCode": "London",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "mbreen@hillingdon.gov.uk",
                "url": "http://www.capitalesourcing.com"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.hillingdon.gov.uk",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "REGIONAL_AUTHORITY",
                        "description": "Regional or local authority"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-478",
            "name": "High Court of England and Wales",
            "identifier": {
                "legalName": "High Court of England and Wales"
            },
            "address": {
                "streetAddress": "Royal Courts of Justice, Strand",
                "locality": "London",
                "postalCode": "WC1A 2LL",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody",
                "mediationBody"
            ]
        },
        {
            "id": "GB-FTS-12756",
            "name": "London Borough of Hillingdon",
            "identifier": {
                "legalName": "London Borough of Hillingdon"
            },
            "address": {
                "streetAddress": "Civic Cntre",
                "locality": "Uxbridge",
                "postalCode": "UB8 1UW",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewContactPoint"
            ]
        }
    ],
    "buyer": {
        "id": "GB-FTS-12755",
        "name": "London Borough of Hillingdon"
    },
    "language": "en",
    "awards": [
        {
            "id": "012882-2021-1",
            "relatedLots": [
                "1"
            ],
            "status": "unsuccessful",
            "statusDetails": "discontinued"
        }
    ]
}