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CAT-19-013 Frozen Food Products

the Education Authority

This public procurement record has 9 releases in its history.

AwardUpdate

08 Oct 2024 at 09:28

Award Notice
Award

24 Sep 2024 at 09:09

Award Notice
AwardUpdate

29 Aug 2024 at 16:12

Award Notice
Award

30 Jul 2024 at 08:40

Award Notice
AwardUpdate

25 Jun 2024 at 09:14

Award Notice
Award

12 Jun 2024 at 09:42

Award Notice
TenderUpdate

07 Feb 2023 at 15:52

Tender Notice
Award

30 Jul 2021 at 11:55

Award Notice
Tender

23 Apr 2021 at 11:15

Tender Notice
Summary of the contracting process

The Education Authority of Northern Ireland has awarded a contract for the supply and delivery of frozen food products, designated under the CPV code 15800000 - Miscellaneous food products. This procurement process forms part of the ongoing requirements to provide essential food supplies to the Education Authority's various catering units and kitchens across Northern Ireland. The awarded contract, identified as CAT-19-013, involves a 3-month extension to the existing framework due to unforeseen delays in the evaluation of a new tender process. The contract extension starts on 1st November 2024 and ends on 31st January 2025, ensuring continued service provision. The contracting method used is a limited award procedure without prior publication of a call for competition, justified under Regulation 72 of the Public Contracts Regulations 2015 due to unforeseen circumstances. The overall value of this contract modification is £3,670,184.14 GBP, bringing the revised total to £32,424,984.00 GBP.

This tender presents significant opportunities for businesses specializing in the food supply chain, especially those capable of providing high-quality frozen food products and maintaining a reliable delivery schedule. Companies that can adapt to the education sector's precise needs and operate at a large scale will find this tender particularly beneficial. Suppliers such as Henderson Food Service have previously been successful in securing contracts under this framework. Businesses focusing on logistical efficiency, cost-effectiveness, and high standards of food safety and quality management are well-positioned to compete and expand their market presence within the Northern Irish public sector.

How relevant is this notice?

Notice Information

Notice Title

CAT-19-013 Frozen Food Products

Notice Description

For the Supply and Delivery of Frozen Food Products to EA Catering Units/Kitchens or other locations within Northern for the period 1 August 2021 to 31 July 2022 with the option to extend for two further periods of 12 months.

Lot Information

Lot 1

The Supply of Frozen Food Products to the Education Authority N.Ireland

Options: 1 August 2021 to 31 July 2022 with the option to extend for two further periods of 12 months or parts thereof.

Procurement Information

This contract is not an award without prior notice. This contract was awarded as per publication reference 2021/S 000-018224 July 2021. Modification to the framework is necessary to ensuring ongoing service provision and to facilitate the procurement of essential frozen food products required to serve meals until the commencement of a new arrangement is in place. These requirements have become necessary and are permitted by Regulation 72(1)(c) of The Public Contacts Regulations 2015. Namely, the following conditions have been fulfilled: (i) the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen; There is currently a new tender process for the re procurement of Frozen Foods which it was anticipated would be completed by 30th June 2024 with a view to a new contract start date of 1st August 2024. However, there has been a delay in the evaluation which is outside of EA's control. The supplies are required by schools and therefore require this short modification to term of 3 months to ensure no break in service. The additional 3 months is within the timeframes permissible under the Regulation 72. (ii) the modification does not alter the overall nature of the contract; The proposed modification does not impact the overall nature of the contract, it remains to be there to supply frozen food products. (iii)any increase in price does not exceed 50% of the value of the original contract or framework agreement. The awarded value of the original Framework was PS21,879,000 GBP. Further modified in May 2024 by PS4,375,800 and again in July 2024 for an additional PS2,500,000. This modification of PS3,670,184.14 represents less than 50% which is permissible.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-02a978
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/032168-2024
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

15 - Food, beverages, tobacco and related products

CPV Codes

15555000 - Ice cream and similar products

15800000 - Miscellaneous food products

Notice Value(s)

Tender Value
£21,879,000 £10M-£100M
Lots Value
£21,879,000 £10M-£100M
Awards Value
Not specified
Contracts Value
£87,434,584 £10M-£100M

Notice Dates

Publication Date
8 Oct 20241 years ago
Submission Deadline
25 May 2021Expired
Future Notice Date
Not specified
Award Date
31 Jul 20206 years ago
Contract Period
1 Aug 2021 - 31 Jan 2025 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
the Education Authority
Additional Buyers

Education Authority

The Education Authority N.Ireland

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
ARMAGH
Postcode
BT1 2NQ
Postcode Area
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN06 Belfast
Delivery Location
TLN Northern Ireland
Local Authority
Belfast
Electoral Ward
Duncairn
Westminster Constituency
Belfast North

Supplier Information

Number of Suppliers
4
Supplier Names

HENDERSON FOODSERVICE LTD

Henderson Food Service

Hendersons Food Service

Sysco Foods NI Limited

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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