CAT-19-013 Frozen Food Products

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-02a978-2024-10-08T09:28:35+01:00",
    "date": "2024-10-08T09:28:35+01:00",
    "ocid": "ocds-h6vhtk-02a978",
    "description": "This framework is let by the Northern Ireland Education Authority (\"EA\") and is open to the EA, including NI educational bodies as follows and at some point during the life of the Framework these bodies may wish to utilise the agreement and should have access, at any point, with the permission of EA. This agreement is not intended to replace any current agreements that participating or non-participating institutions may already have in place.. . https://www.education-ni.gov.uk/services/schools-plus. Primary and Post Primary schools under the control of the EA, Catholic Maintained Schools, Independent Schools in NI, Irish Medium Schools in NI, both Controlled and, Voluntary Grammar Schools, Nursery School for NI (both controlled and Catholic Maintained), school meals kitchens on-site at all of these schools, and Controlled Youth Centres. . . https://www.nidirect.gov.uk/contacts/further-education-fe-colleges. Further Education Colleges in NI . . https://www.nicie.org/parents/school-finder/. Grant Controlled Integrated Education Schools in NI. . https://www.isc.co.uk/schools/northern-ireland/. Independent School in NI. . Libraries NI: https://www.librariesni.org.uk/Libraries/. . EA Teachers' and Educational Centres. Council for the Curriculum, Examination and Assessment NI (CCEA) . Armagh Observatory and Planetarium. Middletown Centre for Autism. Controlled Schools Support Council (CSSC). Northern Ireland Council for Integrated Education (NICIE).",
    "initiationType": "tender",
    "tender": {
        "id": "CAT-19-013",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "CAT-19-013 Frozen Food Products",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "15800000",
            "description": "Miscellaneous food products"
        },
        "mainProcurementCategory": "goods",
        "description": "For the Supply and Delivery of Frozen Food Products to EA Catering Units/Kitchens or other locations within Northern for the period 1 August 2021 to 31 July 2022 with the option to extend for two further periods of 12 months.",
        "value": {
            "amount": 21879000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "The Supply of Frozen Food Products to the Education Authority N.Ireland",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Qualitative Methodology Performance Management",
                            "type": "quality",
                            "description": "15"
                        },
                        {
                            "name": "Quantitative Evaluation Cost",
                            "type": "cost",
                            "description": "85"
                        }
                    ]
                },
                "value": {
                    "amount": 21879000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1080,
                    "startDate": "2024-06-26T00:00:00+01:00",
                    "endDate": "2024-07-31T23:59:59+01:00"
                },
                "hasRenewal": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "1 August 2021 to 31 July 2022 with the option to extend for two further periods of 12 months or parts thereof."
                },
                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "15555000",
                        "description": "Ice cream and similar products"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKN"
                    },
                    {
                        "region": "UKN0"
                    },
                    {
                        "region": "UKN"
                    },
                    {
                        "region": "UKN0"
                    },
                    {
                        "region": "UKN"
                    },
                    {
                        "region": "UKN"
                    },
                    {
                        "region": "UKN"
                    },
                    {
                        "region": "UK"
                    },
                    {
                        "region": "UKN"
                    },
                    {
                        "region": "UKN"
                    }
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                "relatedLot": "1",
                "deliveryLocation": {
                    "description": "UKN"
                }
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        ],
        "submissionMethod": [
            "written"
        ],
        "procurementMethod": "limited",
        "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "maximumParticipants": 200
            }
        },
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2021-05-25T15:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "endDate": "2021-08-23T23:59:59+01:00"
            }
        },
        "awardPeriod": {
            "startDate": "2021-05-25T15:30:00+01:00"
        },
        "bidOpening": {
            "date": "2021-05-25T15:30:00+01:00"
        },
        "hasRecurrence": false,
        "reviewDetails": "UK does not currently have any such bodies with responsibilities for appeal/mediation. procedures.",
        "amendments": [
            {
                "id": "1",
                "unstructuredChanges": [
                    {
                        "newValue": {
                            "text": "This framework is let by the Northern Ireland Education Authority (\"EA\") and is open to the EA, including NI educational bodies as follows and at some point during the life of the Framework these bodies may wish to utilise the agreement and should have access, at any point, with the permission of EA. This agreement is not intended to replace any current agreements that participating or non-participating institutions may already have in place. https://www.education-ni.gov.uk/services/schools-plus. Primary and Post Primary schools under the control of the EA, Catholic Maintained Schools, Independent Schools in NI, Irish Medium Schools in NI, both Controlled and, Voluntary Grammar Schools, Nursery School for NI (both controlled and Catholic Maintained), school meals kitchens on-site at all of these schools, and Controlled Youth Centres. https://www.nidirect.gov.uk/contacts/furthereducation-fe-colleges. Further Education Colleges in NI https://www.nicie.org/parents/school-finder/. Grant Controlled Integrated Education Schools in NI https://www.isc.co.uk/schools/northern-ireland/. Independent School in NI. Libraries NI: https://www.librariesni.org.uk/Libraries/. EA Teachers' and Educational Centres. Council for the Curriculum, Examination and Assessment NI (CCEA) Armagh Observatory and Planetarium. Middletown Centre for Autism. Controlled Schools Support Council (CSSC). Northern Ireland Council for Integrated Education (NICIE)."
                        },
                        "where": {
                            "section": "II.2.14)"
                        }
                    }
                ],
                "description": "Additional Information that was included in the Contract Notice at VI.3 should have been included in the Contract Award Notice at II.2.14. This corrigendum contains that information."
            }
        ],
        "procurementMethodRationaleClassifications": [
            {
                "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL",
                "id": "D_OUTSIDE_SCOPE",
                "description": "The procurement falls outside the scope of application of the directive"
            }
        ],
        "procurementMethodRationale": "This contract is not an award without prior notice. This contract was awarded as per publication reference 2021/S 000-018224 July 2021. Modification to the framework is necessary to ensuring ongoing service provision and to facilitate the procurement of essential frozen food products required to serve meals until the commencement of a new arrangement is in place. These requirements have become necessary and are permitted by Regulation 72(1)(c) of The Public Contacts Regulations 2015. Namely, the following conditions have been fulfilled: (i) the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen; There is currently a new tender process for the re procurement of Frozen Foods which it was anticipated would be completed by 30th June 2024 with a view to a new contract start date of 1st August 2024. However, there has been a delay in the evaluation which is outside of EA's control. The supplies are required by schools and therefore require this short modification to term of 3 months to ensure no break in service. The additional 3 months is within the timeframes permissible under the Regulation 72. (ii) the modification does not alter the overall nature of the contract; The proposed modification does not impact the overall nature of the contract, it remains to be there to supply frozen food products. (iii)any increase in price does not exceed 50% of the value of the original contract or framework agreement. The awarded value of the original Framework was PS21,879,000 GBP. Further modified in May 2024 by PS4,375,800 and again in July 2024 for an additional PS2,500,000. This modification of PS3,670,184.14 represents less than 50% which is permissible."
    },
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        {
            "id": "GB-FTS-4360",
            "name": "Education Authority",
            "identifier": {
                "legalName": "Education Authority"
            },
            "address": {
                "streetAddress": "3 Charlemont Place, The Mall",
                "locality": "Armagh",
                "region": "UK",
                "postalCode": "BT61 9AX",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "catering.procure@eani.org.uk",
                "url": "https://etendersni.gov.uk/epps"
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        {
            "id": "GB-FTS-4361",
            "name": "UK does not currently have any such bodies with responsibilities for appeal/mediation procedures.",
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            },
            "address": {
                "locality": "Armagh",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-3223",
            "name": "HENDERSON FOODSERVICE LTD",
            "identifier": {
                "legalName": "HENDERSON FOODSERVICE LTD"
            },
            "address": {
                "streetAddress": "Po Box 49",
                "locality": "NEWTOWNABBEY",
                "region": "UK",
                "postalCode": "BT36 4RS",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "dermot.mcpeake@henderson-group.com"
            },
            "roles": [
                "supplier"
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                "scale": "large"
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        },
        {
            "id": "GB-FTS-24219",
            "name": "Sysco Foods NI Limited",
            "identifier": {
                "legalName": "Sysco Foods NI Limited"
            },
            "address": {
                "streetAddress": "221 Hillhall Road",
                "locality": "LISBURN",
                "region": "UK",
                "postalCode": "BT27 5JD",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "pat-lyons@pallasfoods.com"
            },
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                "streetAddress": "40 Academy Street",
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                "postalCode": "BT1 2NQ",
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            "id": "GB-FTS-115903",
            "name": "Hendersons Food Service",
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                "legalName": "Hendersons Food Service"
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                "locality": "Belfast",
                "region": "UKN",
                "postalCode": "BT364RT",
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            "contactPoint": {
                "email": "sales@henderson-group.com"
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                "region": "UKN",
                "postalCode": "BT364RT",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "sales@henderson-group.com"
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                "url": "https://www.henderson-foodservice.com/",
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                "locality": "Belfast",
                "postalCode": "BT1 2NQ",
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                "locality": "Belfast",
                "region": "UKN",
                "countryName": "United Kingdom"
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            "contactPoint": {
                "email": "sales@henderson-group.com"
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            "name": "Henderson Food Service",
            "identifier": {
                "legalName": "Henderson Food Service"
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                "locality": "Belfastt",
                "region": "UKN",
                "countryName": "United Kingdom"
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        "name": "the Education Authority"
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            "rel": "prev",
            "href": "https://ted.europa.eu/udl?uri=TED:NOTICE:107586-2020:TEXT:EN:HTML"
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    ],
    "language": "en",
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            ],
            "title": "Frozen Food Products",
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                {
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                {
                    "id": "GB-FTS-124997",
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                    "name": "Henderson Food Service"
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                "amount": 21879000,
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                "amount": 4375800,
                "currency": "GBP"
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        },
        {
            "id": "019371-2024-CAT-19-013-1",
            "awardID": "019371-2024-CAT-19-013-1",
            "title": "Frozen Food Products",
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                "amount": 26254800,
                "currency": "GBP"
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            "amendments": [
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                    "id": "2",
                    "description": "A modification to the value of the Framework Agreement for Frozen Food Products (CAT 19 013) by 20% is necessary to cover anticipated orders to the remaining contract period (until 31 July 2024). These requirements have become necessary and are permitted by Regulation 72(1)(c) of The Public Contacts Regulations 2015. Namely, the following conditions have been fulfilled: (i)the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen. The following issues that could not have been predicted and have impacted on costs and therefore increased spend under the current Framework: - Hyper food inflation experienced as a result of the conflict in Ukraine which has impacted supply on European products. - Much higher than anticipated energy prices that impacted all processing, production, and transportation of goods. - Increased costs due to farming pressures and weather creating stock shortages. (ii) the modification does not alter the overall nature of the contract; The proposed modification does not impact the overall nature of the agreement, it remains to be there to supply frozen food products to schools. (iii) any increase in price does not exceed 50% of the value of the original contract or framework agreement. The upper estimate of the original Framework was PS21,879,000 GBP, this modification is for an additional PS4,375,800 (20%) which is less than 50% of the original maximum value.",
                    "rationale": "Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee: A modification to the value of the Framework Agreement for Frozen Food Products (CAT 19 013) by 20% is necessary to cover anticipated orders to the remaining contract period (until 31 July 2024). These requirements have become necessary and are permitted by Regulation 72(1)(c) of The Public Contacts Regulations 2015. Namely, the following conditions have been fulfilled: (i)the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen. The following issues that could not have been predicted and have impacted on costs and therefore increased spend under the current Framework: - Hyper food inflation experienced as a result of the conflict in Ukraine which has impacted supply on European products. - Much higher than anticipated energy prices that impacted all processing, production, and transportation of goods. - Increased costs due to farming pressures and weather creating stock shortages. (ii) the modification does not alter the overall nature of the contract; The proposed modification does not impact the overall nature of the agreement, it remains to be there to supply frozen food products to schools. (iii) any increase in price does not exceed 50% of the value of the original contract or framework agreement. The upper estimate of the original Framework was PS21,879,000 GBP, this modification is for an additional PS4,375,800 (20%) which is less than 50% of the original maximum value."
                }
            ]
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        {
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                "amount": 2500000,
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            "period": {
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                "endDate": "2024-10-31T23:59:59Z"
            },
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                {
                    "id": "1",
                    "classification": {
                        "scheme": "CPV",
                        "id": "15800000",
                        "description": "Miscellaneous food products"
                    },
                    "deliveryAddresses": [
                        {
                            "region": "UKN"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "amendments": [
                {
                    "id": "3",
                    "description": "Extension for a three month period until the 30 October 2024.",
                    "rationale": "Need for additional works, services or supplies by the original contractor/concessionaire: Extension for a further 3 months until 30 October 2024"
                }
            ]
        },
        {
            "id": "030423-2024-1",
            "awardID": "030423-2024-1",
            "status": "active",
            "value": {
                "amount": 21879000,
                "currency": "GBP"
            },
            "dateSigned": "2021-07-30T00:00:00+01:00"
        },
        {
            "id": "032168-2024-CAT-19-015-1",
            "awardID": "032168-2024-CAT-19-015-1",
            "status": "active",
            "value": {
                "amount": 32424984,
                "currency": "GBP"
            },
            "dateSigned": "2021-07-30T00:00:00+01:00",
            "period": {
                "startDate": "2021-08-01T00:00:00+01:00",
                "endDate": "2025-01-31T23:59:59Z"
            },
            "items": [
                {
                    "id": "1",
                    "classification": {
                        "scheme": "CPV",
                        "id": "15800000",
                        "description": "Miscellaneous food products"
                    },
                    "deliveryAddresses": [
                        {
                            "region": "UKN"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "amendments": [
                {
                    "id": "4",
                    "description": "Modification to extend the contract period by an additional 3 months (01s November 2024-31st January 2025) and an additional PS3,670,184.14 added to the maximum contract value.",
                    "rationale": "Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee: Modification to the framework is necessary to ensuring ongoing service provision and to facilitate the procurement of essential frozen food products required to serve meals until the commencement of a new arrangement is in place. These requirements have become necessary and are permitted by Regulation 72(1)(c) of The Public Contacts Regulations 2015. Namely, the following conditions have been fulfilled: (i) the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen; the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen; There is currently a new tender process for the re procurement of Frozen Foods which it was anticipated would be completed by 30th June 2024 with a view to a new contract start date of 1st August 2024. However, there has been a delay in the evaluation which is outside of EA's control. The supplies are required by schools and therefore require this short modification to term of 3 months to ensure no break in service. The additional 3 months is within the timeframes permissible under the Regulation 72 (ii) the modification does not alter the overall nature of the contract; The proposed modification does not impact the overall nature of the contract, it remains to be there to supply frozen food products. (iii) any increase in price does not exceed 50% of the value of the original contract or framework agreement. The awarded value of the original Framework was PS21,879,000 GBP. Previous modifications have increased this figure to PS28,754,800. This modification of PS3,670,184.14 represents 16.77% of the awarded value which is less than 50% which is permissible."
                }
            ]
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 3
            },
            {
                "id": "2",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "3",
                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "4",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
                "value": 2
            },
            {
                "id": "5",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 3
            }
        ]
    }
}