Award

Legal Case Management System

CUMBRIA COUNTY COUNCIL

This public procurement record has 2 releases in its history.

Award

01 Oct 2021 at 15:34

Tender

28 Apr 2021 at 15:18

Summary of the contracting process

Cumbria County Council is seeking tenders for a "Legal Case Management System" aimed at providing a document management, file management, and time recording software system. This procurement is classified under the goods category and falls within the software package and information systems industry. The tender process is currently at the active stage, with a submission deadline on the 1st of June 2021. The Council’s legal team relies on this system to maintain efficient service delivery amidst evolving operational requirements.

This tender presents an excellent opportunity for software development companies, especially those specialising in legal or document management systems. Businesses that can provide user-friendly, adaptable solutions capable of integrating with existing government systems are particularly well-suited to compete. Companies that are conscientious about diversity and inclusion may also find favour, as the Council encourages participation from diverse business communities. This contract, valued at £175,000, offers a maximum duration of two years, with potential for extensions, representing a significant opportunity for sustainable business growth.

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Notice Title

Legal Case Management System

Notice Description

Cumbria County Council is inviting tenders from suitably qualified suppliers to provide a Legal Services document management, file management and time recording software system. To ensure that Legal Services can continue to discharge its statutory function with HMCTS, serving the organisation and the communities in Cumbria, it is critical that it can continue to practice with a case management system and provide an efficient and effective service

Lot Information

Lot 1

Cumbria County Council is inviting tenders from suitably qualified suppliers to provide a Legal Services document management, file management and time recording software system. To ensure that Legal Services can continue to discharge its statutory function with HMCTS, serving the organisation and the communities in Cumbria, it is critical that it can continue to practice with a case management system and provide an efficient and effective service. The purpose of the software system will be to provide a comprehensive, cost effective and reliable solution. The product should be able to work on multiple devices, user friendly, adaptable to local government requirements, easily configurable and compliant to GDPR standards. In addition, integration with HMCTS online systems is now deemed essential especially in terms of operating remotely because of the pandemic, and the emergence of new remote ways of working. Now is the time to identify a new system that enables new ways of working, that not only improves our service but also enhances it whilst maintaining our access to historical live cases with a new system that is not only fit for purpose but has built in efficiencies. The Council proposes to enter into the Contract for a maximum period of two years with a possible extension of three 12 months (2+1+1+1) with the successful Tenderer Additional information: Suppliers wishing to express an interest and obtain access to the tender documents should go to www.the-chest.org.uk and click on current opportunities from the navigation area on the left of the screen. On the next screen enter the contract Reference (DN540665) in the box labelled 'contains' then click search. Click on the Blue link for the contract title to view the opportunity. To express an interest you will need to login. If you are not already registered on the www.the-chest.org.uk you will need to return to the home page and click on Register. Register FREE link in the navigation area on the left of the screen. Registration is free of charge and your username and password will be emailed to you. Cumbria County Council is fully supportive of all aspects of diversity including ethnicity, race, religion, age, disability and sexual orientation. In this respect Cumbria County Council welcomes expressions of interest from ethnic minority, disabled and other diverse business communities and the voluntary sector. Economic operators are therefore required to fully comply with all statutory obligations/applicable legislation and there will be a requirement to participate in the Authority's supplier audits on all aspects of diversity. The Contracting Authority expressly reserves the right: (i) not to award any contract as a result of the procurement process commenced by publication of this notice; and (ii) to make whatever changes it may see fit to the content and structure of the tendering competition; and in no circumstances will the Contracting Authority be liable for any costs incurred by the candidates.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-02ab47
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/024497-2021
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems


CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£175,000 £100K-£500K
Lots Value
£175,000 £100K-£500K
Awards Value
Not specified
Contracts Value
£236,200 £100K-£500K

Notice Dates

Publication Date
1 Oct 20214 years ago
Submission Deadline
1 Jun 2021Expired
Future Notice Date
Not specified
Award Date
24 Aug 20214 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
CUMBRIA COUNTY COUNCIL
Contact Name
Mrs Hayley Samson
Contact Email
hayley.samson@cumbria.gov.uk
Contact Phone
+44 1228226417

Buyer Location

Locality
CARLISLE
Postcode
CA1 1RD
Post Town
Carlisle
Country
England

Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD1 Cumbria
Small Region (ITL 3)
TLD13 Cumberland
Delivery Location
TLD1 Cumbria

Local Authority
Cumberland
Electoral Ward
Castle
Westminster Constituency
Carlisle

Supplier Information

Number of Suppliers
1
Supplier Name

DPS SOFTWARE

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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