Award

School Cleaning Framework Contract for Rodillian MAT

RODILLIAN MAT

This public procurement record has 2 releases in its history.

Award

15 Nov 2022 at 15:57

Tender

28 Apr 2021 at 15:34

Summary of the contracting process

The Rodillian MAT is inviting providers to participate in a selective procurement process for a School Cleaning Framework Contract. This contract, which falls under the services category, aims to establish a multi-supplier framework for cleaning services for the MAT's schools. The procurement stage is currently complete, and the awarded contract, valued at £235,818 GBP, was signed on September 1, 2021. The procurement method used is a Restricted procedure, and the contract is with RCCN LTD. The anticipated contract duration is 5 years, with an option to extend for an additional 2 years.

This tender for school cleaning services presents a business opportunity for companies with expertise in providing cleaning services to educational institutions. Businesses with a proven track record in delivering high-quality and cost-effective cleaning solutions tailored to the needs of schools would be well-suited to compete. The procurement process involves a thorough evaluation based on qualitative schedules and pricing criteria, offering a fair chance for both quality-focused and price-competitive businesses to showcase their capabilities. It is essential for interested businesses to meet the specified turnover and insurance requirements set by the Rodillian MAT to be considered eligible for the contract.

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Notice Title

School Cleaning Framework Contract for Rodillian MAT

Notice Description

Rodillian MAT are seeking to procure a number of providers for a multi-supplier framework for cleaning services. The main objective of this procurement exercise is to deliver the procurement of a framework that will enable Rodillian MAT to source cleaning services for its schools. There is initially 1 school in this framework, however, other schools may call off later. It should be noted that it is not mandatory for Rodillian MAT schools to use this framework. Schools will only call off from this agreement if they have a requirement to do so. It is envisaged the number of cleaners on the framework will be between 1 and 3 The provision of the service must demonstrate the best value approach and be flexible in its delivery and operation to ensure that the needs and ethos of individual schools are supported. This framework process is targeted to have a cleaning contract in place to commence in September 2021 for BBG Academy. Please note that this process covers all cleaning services within Rodillian MAT primary and secondary schools with full tender costings and proposals for the school for a contract start in September 2021 for BBG Academy. These details will be further explained in the ITT documents. The process will include the creation of a select bidder list following analysis of SQ documents (within which the scoring criteria is included). Following the analysis of SQ's the selected bidders will be invited to attend a site survey and tender briefing initially planned for early June 2021. Tender responses deadline is planned as early-July and it is envisaged that interviews will take place in mid-July. The contract will be for a 3 +1 +1 period(5 years in total including the option to extend for 1 + 1years).

Lot Information

Lot 1

Rodillian MAT are seeking to procure a number of providers for a multi-supplier framework for cleaning services. The main objective of this procurement exercise is to deliver the procurement of a framework that will enable Rodillian MAT to source cleaning services for its schools. There is initially 1 school in this framework, however, other schools may call off later. It should be noted that it is not mandatory for Rodillian MAT schools to use this framework. Schools will only call off from this agreement if they have a requirement to do so. It is envisaged the number of cleaners on the framework will be between 1 and 3 The provision of the service must demonstrate the best value approach and be flexible in its delivery and operation to ensure that the needs and ethos of individual schools are supported. This framework process is targeted to have a cleaning contract in place to commence in September 2021 for BBG Academy. Please note that this process covers all cleaning services within Rodillian MAT primary and secondary schools with full tender costings and proposals for the school for a contract start in September 2021 for BBG Academy. These details will be further explained in the ITT documents. The process will include the creation of a select bidder list following analysis of SQ documents (within which the scoring criteria is included). The nature of the contract demands a good local infrastructure to provide and maintain the level and standard of cleaning service and support required by the MAT. Labour resource/relief cover is very important. We have set a minimum level of turnover for this tender at 250,000 GBP which takes into account the contract turnover and cash flow associations. This is a discretionary pass/fail question on the basis that we will consider any additional guarantees and formal assurances such as parent company guarantors or similar which must be included to support any submission. We have set a minimum Employer's (compulsory) liability insurance of 10,000,000 GBP. Following the analysis of SQ's the selected bidders will be invited to attend a site survey and tender briefing initially planned for early June 2021. Tender responses deadline is planned as early-July and it is envisaged that interviews will take place in mid-July. The contract will be for a 3 +1 +1 period(5 years in total including the option to extend for 1 + 1years).

Renewal: Option of up to two further annual extensions meaning a 5 year period in total with options.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-02ab4c
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/032413-2022
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services


CPV Codes

90919300 - School cleaning services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£235,818 £100K-£500K

Notice Dates

Publication Date
15 Nov 20223 years ago
Submission Deadline
28 May 2021Expired
Future Notice Date
Not specified
Award Date
31 Aug 20214 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
RODILLIAN MAT
Contact Name
Ray Jeffrey
Contact Email
ray@rpj3group.co.uk
Contact Phone
+44 7771768234

Buyer Location

Locality
BIRKENSHAW
Postcode
BD19 4BE
Post Town
Bradford
Country
England

Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE44 Calderdale and Kirklees
Delivery Location
TLE4 West Yorkshire

Local Authority
Kirklees
Electoral Ward
Birstall and Birkenshaw
Westminster Constituency
Spen Valley

Supplier Information

Number of Suppliers
1
Supplier Name

RCCN

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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