Award

Research Data Hosting and Storage Software Solution

HERIOT-WATT UNIVERSITY

This public procurement record has 2 releases in its history.

Award

30 Jul 2021 at 08:15

Award

05 May 2021 at 13:14

Summary of the contracting process

The recent procurement process initiated by Heriot-Watt University involved a tender for a "Research Data Hosting and Storage Software Solution," classified under goods with a specific focus on storage management software. Located in Riccarton, Edinburgh, this procurement stage is currently in an award status, with a contract signed on 1 June 2021. The estimated value of the contract is £165,000, reflecting the substantial investment in managing over 135TB of important research data, which has specific delivery requirements within the UKM75 region. This tender was conducted using a limited procurement method, allowing for negotiations without prior publication of a call for competition.

This tender provides significant opportunities for businesses specialising in cloud-based storage solutions and related support services. Companies that focus on data management, storage, or cloud computing would be particularly well-positioned to compete, especially those capable of offering tailored solutions with minimal disruption to critical research activities. The engagement with Dropbox highlights the need for robust support capabilities, indicating that firms with extensive experience in handling large-scale data migrations and maintenance would find this procurement process especially relevant for business growth.

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Notice Title

Research Data Hosting and Storage Software Solution

Notice Description

Heriot-Watt University currently stores 135TB of research data in a cloud hosted and storage solution provided by Dropbox Business.

Lot Information

Lot 1

Heriot-Watt University currently stores over 135TB of key dynamic research data within a cloud hosted and storage software solution provided by Dropbox Business.

Procurement Information

Heriot-Watt University has entered into a contract with Dropbox Inc. in accordance with Paragraph 33 Part 4(b) of The Public Contracts (Scotland) Regulations 2015. Specifically, the contract pertains to purchasing additional supplies of an existing research data storage solution with relevant support and maintenance element which is cloud hosted. Any change to such a supply arrangement would oblige Heriot-Watt University to encounter a solution with different technical characteristics resulting in a high level of disproportionate technical difficulty being encountered in implementing and the subsequent operation of the system due to the challenges of transferring a large volume of critically important research data. Any file transfer process would require to be specifically designed and would require to incorporate several iterative actions and subsequent planned downtime with disruption to key research programmes. Additionally, the capacity to migrate large volumes of data would require the involvement of a third party adding to the disproportionate complexity of the process whilst increasing the risk data corruption to critical research projects.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-02ad58
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/018186-2021
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems


CPV Codes

48782000 - Storage management software package

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£165,000 £100K-£500K

Notice Dates

Publication Date
30 Jul 20214 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
29 Apr 20214 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
HERIOT-WATT UNIVERSITY
Contact Name
Fred Davidson
Contact Email
f.davidson@hw.ac.uk
Contact Phone
+44 1314513700

Buyer Location

Locality
RICCARTON, EDINBURGH
Postcode
EH14 4AP
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh

Local Authority
City of Edinburgh
Electoral Ward
Pentland Hills
Westminster Constituency
Edinburgh South West

Supplier Information

Number of Suppliers
1
Supplier Name

DROPBOX

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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