Notice Information
Notice Title
Food and Catering Supplies Tender
Notice Description
Food and Catering Supplies Swindon Borough Council invites expressions of interest from suitably qualified and experienced service providers for the provision of food, catering, cleaning and disposable products at Council locations within the Borough of Swindon. Project Description The framework agreement is for supply of food and catering products under the Lots below. Each lot will be awarded to a single supplier. Potential suppliers can bid for one single, individual lot, or for multiple lots. Lot 1 - Fresh Fruit and Vegetables (Value of Lot 1 2018-19: PS80,000) Lot 2 - Ambient, Dry and Chilled (Value of Lot 2 2018-19: PS62,000) Lot 3 - Frozen Foods and Ice Cream (Value of Lot 3 2018-19: PS196,000) Lot 4 - Soft Drinks and Snacks (Value of Lot 4 2018-19: PS42,500) Lot 5 - Disposables and Cleaning (Value of Lot 5 2018-19: PS93,000) Lot 6 - Frozen Iced Drinks (Value of Lot 6 2018-19: PS5000) Full details relating to the Goods are provided in the tender documents. Period of Framework Agreement Period of framework agreement. The framework agreement is for an initial period of 36 months commencing 1st September 2021, with the option of a further 12 month extension. To participate Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers@proactis.com Tender Responses Framework agreement responses are required to be submitted no later than Monday 7th June 2021, 14:00:00hrs, UK Local time via ProContract tender portal - https://www.supplyingthesouthwest.org.uk/ Tender Clarifications If you require any clarifications on the tender documents, please submit these in writing via Messaging in ProContract tender portal, including the project reference and title clearly in the Subject title, by Friday 28th May 2021, 14:00:00hrs, UK Local time. The Council's responses to these clarification questions will be issued periodically via Messaging in ProContract tender portal. Please note that this project has been advertised on Find a Tender, Contracts Finder / other web portals, however, Supplying the South West Portal, https://www.supplyingthesouthwest.org.uk/ is the only portal that includes all the relevant documents required to respond to this opportunity, bearing Project ID: DN542463. No Tender submissions will be considered without completing the tender documents in full including attachments and returning them in alignment with the instructions within the tender documents.
Lot Information
Fresh Fruit and Vegetables
Lot 1 - Fresh Fruit and Vegetables
Options: Option of one 12 month extension.
Ambient, Dry and ChilledLot 2 - Ambient, Dry and Chilled
Options: Option of one 12 month extension.
frozen Food and Ice CreamLot 3 Frozen Foods and Ice Cream
Options: Option of one 12 month extension.
Soft Drinks and SnaksLot 4 Soft Drinks and Snacks
Options: Option of one 12 month extension.
Disposables and CleaningLot 5 Disposables and Cleaning
Options: Option of one 12 month extension.
Frozen Iced DrinksLot 6 Frozen Iced Drinks
Options: Lot 6 Frozen Iced Drinks
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-02ae06
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/002326-2022
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- Tender Notice
- Procurement Type
- Framework
- Procurement Category
- Goods
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
15 - Food, beverages, tobacco and related products
-
- CPV Codes
15800000 - Miscellaneous food products
Notice Value(s)
- Tender Value
- £2,080,000 £1M-£10M
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- £1,710,516 £1M-£10M
Notice Dates
- Publication Date
- 26 Jan 20224 years ago
- Submission Deadline
- 7 Jun 2021Expired
- Future Notice Date
- Not specified
- Award Date
- 31 Aug 20214 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Cancelled
- Awards Status
- Active, Unsuccessful
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- SWINDON BOROUGH COUNCIL
- Contact Name
- Ms Helen Orford
- Contact Email
- horford@swindon.gov.uk
- Contact Phone
- +44 1793465278
Buyer Location
- Locality
- SWINDON
- Postcode
- SN1 2JH
- Post Town
- Swindon
- Country
- England
-
- Major Region (ITL 1)
- TLK South West (England)
- Basic Region (ITL 2)
- TLK7 Gloucestershire and Wiltshire
- Small Region (ITL 3)
- TLK71 Swindon
- Delivery Location
- TLK14 Swindon
-
- Local Authority
- Swindon
- Electoral Ward
- Eastcott
- Westminster Constituency
- Swindon South
Further Information
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-02ae06-2022-01-26T15:18:49Z",
"date": "2022-01-26T15:18:49Z",
"ocid": "ocds-h6vhtk-02ae06",
"initiationType": "tender",
"tender": {
"id": "DN542463",
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
},
"title": "Food and Catering Supplies Tender",
"status": "complete",
"classification": {
"scheme": "CPV",
"id": "15800000",
"description": "Miscellaneous food products"
},
"mainProcurementCategory": "goods",
"description": "Food and Catering Supplies Swindon Borough Council invites expressions of interest from suitably qualified and experienced service providers for the provision of food, catering, cleaning and disposable products at Council locations within the Borough of Swindon. Project Description The framework agreement is for supply of food and catering products under the Lots below. Each lot will be awarded to a single supplier. Potential suppliers can bid for one single, individual lot, or for multiple lots. Lot 1 - Fresh Fruit and Vegetables (Value of Lot 1 2018-19: PS80,000) Lot 2 - Ambient, Dry and Chilled (Value of Lot 2 2018-19: PS62,000) Lot 3 - Frozen Foods and Ice Cream (Value of Lot 3 2018-19: PS196,000) Lot 4 - Soft Drinks and Snacks (Value of Lot 4 2018-19: PS42,500) Lot 5 - Disposables and Cleaning (Value of Lot 5 2018-19: PS93,000) Lot 6 - Frozen Iced Drinks (Value of Lot 6 2018-19: PS5000) Full details relating to the Goods are provided in the tender documents. Period of Framework Agreement Period of framework agreement. The framework agreement is for an initial period of 36 months commencing 1st September 2021, with the option of a further 12 month extension. To participate Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers@proactis.com Tender Responses Framework agreement responses are required to be submitted no later than Monday 7th June 2021, 14:00:00hrs, UK Local time via ProContract tender portal - https://www.supplyingthesouthwest.org.uk/ Tender Clarifications If you require any clarifications on the tender documents, please submit these in writing via Messaging in ProContract tender portal, including the project reference and title clearly in the Subject title, by Friday 28th May 2021, 14:00:00hrs, UK Local time. The Council's responses to these clarification questions will be issued periodically via Messaging in ProContract tender portal. Please note that this project has been advertised on Find a Tender, Contracts Finder / other web portals, however, Supplying the South West Portal, https://www.supplyingthesouthwest.org.uk/ is the only portal that includes all the relevant documents required to respond to this opportunity, bearing Project ID: DN542463. No Tender submissions will be considered without completing the tender documents in full including attachments and returning them in alignment with the instructions within the tender documents.",
"value": {
"amount": 2080000,
"currency": "GBP"
},
"lots": [
{
"id": "1",
"title": "Fresh Fruit and Vegetables",
"description": "Lot 1 - Fresh Fruit and Vegetables",
"contractPeriod": {
"durationInDays": 1080
},
"hasRenewal": false,
"submissionTerms": {
"variantPolicy": "notAllowed"
},
"hasOptions": true,
"options": {
"description": "Option of one 12 month extension."
},
"status": "cancelled",
"awardCriteria": {
"criteria": [
{
"name": "Quality",
"type": "quality",
"description": "60"
},
{
"type": "price",
"description": "40"
}
]
}
},
{
"id": "2",
"title": "Ambient, Dry and Chilled",
"description": "Lot 2 - Ambient, Dry and Chilled",
"contractPeriod": {
"durationInDays": 1080
},
"hasRenewal": false,
"submissionTerms": {
"variantPolicy": "notAllowed"
},
"hasOptions": true,
"options": {
"description": "Option of one 12 month extension."
},
"status": "cancelled",
"awardCriteria": {
"criteria": [
{
"name": "Quality",
"type": "quality",
"description": "60"
},
{
"type": "price",
"description": "40"
}
]
}
},
{
"id": "3",
"title": "frozen Food and Ice Cream",
"description": "Lot 3 Frozen Foods and Ice Cream",
"contractPeriod": {
"durationInDays": 1080
},
"hasRenewal": false,
"submissionTerms": {
"variantPolicy": "notAllowed"
},
"hasOptions": true,
"options": {
"description": "Option of one 12 month extension."
},
"status": "cancelled",
"awardCriteria": {
"criteria": [
{
"name": "Quality",
"type": "quality",
"description": "60"
},
{
"type": "price",
"description": "40"
}
]
}
},
{
"id": "4",
"title": "Soft Drinks and Snaks",
"description": "Lot 4 Soft Drinks and Snacks",
"contractPeriod": {
"durationInDays": 1080
},
"hasRenewal": false,
"submissionTerms": {
"variantPolicy": "notAllowed"
},
"hasOptions": true,
"options": {
"description": "Option of one 12 month extension."
},
"status": "cancelled",
"awardCriteria": {
"criteria": [
{
"name": "Quality",
"type": "quality",
"description": "60"
},
{
"type": "price",
"description": "40"
}
]
}
},
{
"id": "5",
"title": "Disposables and Cleaning",
"description": "Lot 5 Disposables and Cleaning",
"contractPeriod": {
"durationInDays": 1080
},
"hasRenewal": false,
"submissionTerms": {
"variantPolicy": "notAllowed"
},
"hasOptions": true,
"options": {
"description": "Option of one 12 month extension."
},
"status": "cancelled",
"awardCriteria": {
"criteria": [
{
"name": "Quality",
"type": "quality",
"description": "60"
},
{
"type": "price",
"description": "40"
}
]
}
},
{
"id": "6",
"title": "Frozen Iced Drinks",
"description": "Lot 6 Frozen Iced Drinks",
"contractPeriod": {
"durationInDays": 1080
},
"hasRenewal": false,
"submissionTerms": {
"variantPolicy": "notAllowed"
},
"hasOptions": true,
"options": {
"description": "Lot 6 Frozen Iced Drinks"
},
"status": "cancelled",
"awardCriteria": {
"criteria": [
{
"name": "Quality",
"type": "quality",
"description": "60"
},
{
"type": "price",
"description": "40"
}
]
}
}
],
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "15800000",
"description": "Miscellaneous food products"
}
],
"deliveryAddresses": [
{
"region": "UKK14"
},
{
"region": "UKK14"
}
],
"relatedLot": "1"
},
{
"id": "2",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "15800000",
"description": "Miscellaneous food products"
}
],
"deliveryAddresses": [
{
"region": "UKK14"
},
{
"region": "UKK14"
}
],
"relatedLot": "2"
},
{
"id": "3",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "15800000",
"description": "Miscellaneous food products"
}
],
"deliveryAddresses": [
{
"region": "UKK14"
},
{
"region": "UKK14"
}
],
"relatedLot": "3"
},
{
"id": "4",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "15800000",
"description": "Miscellaneous food products"
}
],
"deliveryAddresses": [
{
"region": "UKK14"
},
{
"region": "UKK14"
}
],
"relatedLot": "4"
},
{
"id": "5",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "15800000",
"description": "Miscellaneous food products"
}
],
"deliveryAddresses": [
{
"region": "UKK14"
},
{
"region": "UKK14"
}
],
"relatedLot": "5"
},
{
"id": "6",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "15800000",
"description": "Miscellaneous food products"
}
],
"deliveryAddresses": [
{
"region": "UKK14"
},
{
"region": "UKK14"
}
],
"relatedLot": "6"
}
],
"submissionMethod": [
"electronicSubmission"
],
"submissionMethodDetails": "http://www.supplyingthesouthwest.org.uk",
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"coveredBy": [
"GPA"
],
"tenderPeriod": {
"endDate": "2021-06-07T14:00:00+01:00"
},
"submissionTerms": {
"languages": [
"en"
]
},
"awardPeriod": {
"startDate": "2021-06-07T15:00:00+01:00"
},
"bidOpening": {
"date": "2021-06-07T15:00:00+01:00"
},
"hasRecurrence": false,
"techniques": {
"hasFrameworkAgreement": true
}
},
"parties": [
{
"id": "GB-FTS-763",
"name": "Swindon Borough Council",
"identifier": {
"legalName": "Swindon Borough Council"
},
"address": {
"streetAddress": "Swindon Borough Council, Civic Offices, Euclid Street",
"locality": "Swindon",
"region": "UKK14",
"postalCode": "SN1 2JH",
"countryName": "United Kingdom"
},
"contactPoint": {
"name": "Ms Helen Orford",
"email": "horford@swindon.gov.uk",
"url": "http://www.supplyingthesouthwest.org.uk",
"telephone": "+44 1793465278"
},
"roles": [
"buyer"
],
"details": {
"url": "http://www.swindon.gov.uk/",
"buyerProfile": "http://www.swindon.gov.uk/",
"classifications": [
{
"scheme": "TED_CA_TYPE",
"id": "REGIONAL_AUTHORITY",
"description": "Regional or local authority"
},
{
"scheme": "COFOG",
"id": "01",
"description": "General public services"
}
]
}
},
{
"id": "GB-FTS-2608",
"name": "Swindon Borough Council",
"identifier": {
"legalName": "Swindon Borough Council"
},
"address": {
"locality": "Swindon",
"countryName": "United Kingdom"
},
"roles": [
"reviewBody"
]
},
{
"id": "GB-FTS-42087",
"name": "Charles Saunders Ltd",
"identifier": {
"legalName": "Charles Saunders Ltd"
},
"address": {
"streetAddress": "Armstrong Way, Great Western Business Park",
"locality": "Yate, South Gloucestershire",
"region": "UKK1",
"postalCode": "BS37 5NG",
"countryName": "United Kingdom"
},
"roles": [
"supplier"
],
"details": {
"scale": "sme"
}
},
{
"id": "GB-FTS-42088",
"name": "Chapple & Jenkins Ltd",
"identifier": {
"legalName": "Chapple & Jenkins Ltd"
},
"address": {
"streetAddress": "Chapple & Jenkins Warehouse, Station Road",
"locality": "Kingswood, Bristol",
"region": "UKK1",
"postalCode": "BS15 4NR",
"countryName": "United Kingdom"
},
"roles": [
"supplier"
],
"details": {
"scale": "sme"
}
}
],
"buyer": {
"id": "GB-FTS-763",
"name": "Swindon Borough Council"
},
"language": "en",
"awards": [
{
"id": "002326-2022-1",
"relatedLots": [
"1"
],
"title": "Fresh Fruit and Vegetables",
"status": "unsuccessful",
"statusDetails": "unsuccessful"
},
{
"id": "002326-2022-2",
"relatedLots": [
"2"
],
"title": "Ambient Dry and Chilled",
"status": "active",
"suppliers": [
{
"id": "GB-FTS-42087",
"name": "Charles Saunders Ltd"
}
]
},
{
"id": "002326-2022-3",
"relatedLots": [
"3"
],
"title": "Frozen Food and Ice Cream",
"status": "active",
"suppliers": [
{
"id": "GB-FTS-42087",
"name": "Charles Saunders Ltd"
}
]
},
{
"id": "002326-2022-4",
"relatedLots": [
"4"
],
"title": "Soft Drinks and Snacks",
"status": "active",
"suppliers": [
{
"id": "GB-FTS-42088",
"name": "Chapple & Jenkins Ltd"
}
]
},
{
"id": "002326-2022-5",
"relatedLots": [
"5"
],
"title": "Disposables and Cleaning",
"status": "active",
"suppliers": [
{
"id": "GB-FTS-42087",
"name": "Charles Saunders Ltd"
}
]
},
{
"id": "002326-2022-6",
"relatedLots": [
"6"
],
"title": "Frozen Iced Drinls",
"status": "unsuccessful",
"statusDetails": "unsuccessful"
}
],
"contracts": [
{
"id": "002326-2022-2",
"awardID": "002326-2022-2",
"title": "Ambient Dry and Chilled",
"status": "active",
"value": {
"amount": 269512,
"currency": "GBP"
},
"dateSigned": "2021-09-01T00:00:00+01:00"
},
{
"id": "002326-2022-3",
"awardID": "002326-2022-3",
"title": "Frozen Food and Ice Cream",
"status": "active",
"value": {
"amount": 851992,
"currency": "GBP"
},
"dateSigned": "2021-09-01T00:00:00+01:00"
},
{
"id": "002326-2022-4",
"awardID": "002326-2022-4",
"title": "Soft Drinks and Snacks",
"status": "active",
"value": {
"amount": 184740,
"currency": "GBP"
},
"dateSigned": "2021-09-01T00:00:00+01:00"
},
{
"id": "002326-2022-5",
"awardID": "002326-2022-5",
"title": "Disposables and Cleaning",
"status": "active",
"value": {
"amount": 404272,
"currency": "GBP"
},
"dateSigned": "2021-09-01T00:00:00+01:00"
}
],
"bids": {
"statistics": [
{
"id": "1",
"measure": "bids",
"relatedLot": "2",
"value": 3
},
{
"id": "2",
"measure": "bids",
"relatedLot": "3",
"value": 3
},
{
"id": "3",
"measure": "bids",
"relatedLot": "4",
"value": 4
},
{
"id": "4",
"measure": "bids",
"relatedLot": "5",
"value": 7
}
]
}
}