External Audit Services Tender

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-02afac-2022-02-03T12:44:16Z",
    "date": "2022-02-03T12:44:16Z",
    "ocid": "ocds-h6vhtk-02afac",
    "description": "This process is being conducted competitively in accordance with the Utilities Contracts Regulations 2016 (as amended). The procedure to be followed for this procurement is the Negotiated Procedure with prior call for competition (Regulation 47). Bidders who wish to participate in this procurement are required to provide details of their contact point, together with email address and telephone number upon downloading the tender documents. Bidders who fail to provide their details to BHC or register in this manner will not receive any clarifications or updated information provided by BHC during the tender process. All discussions and correspondence will be deemed strictly subject to contract until a formal contract is entered into. The formal contract shall not be binding until it has been signed and dated by the duly authorised representatives of both parties. Subject to a sufficient number of compliant responses being received, BHC intends (according to the process described in the PQQ) to invite a maximum of the three (3) highest scoring bidders, following evaluation of PQQ responses, to the invitation to negotiate stage of this process, provided that BHC, acting at its discretion, reserves the right to invite less than three (3) bidders to negotiate. Where there is a tie for third place, all bidders in third place will be invited to negotiate. For the purposes of this exercise, a tie for third place is deemed to occur where two or more bidders have identical scores.",
    "initiationType": "tender",
    "tender": {
        "id": "ocds-h6vhtk-02afac",
        "legalBasis": {
            "id": "32014L0025",
            "scheme": "CELEX"
        },
        "title": "External Audit Services Tender",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "79210000",
            "description": "Accounting and auditing services"
        },
        "mainProcurementCategory": "services",
        "description": "Following conclusion of the tender process, Belfast Harbour Commissioners (BHC) has now entered into a contract with the successful bidder for the provision of external audit and related services. The contract entered into by BHC has an initial 3 year period. Following that 3 year period, BHC has the option, acting at its discretion, to extend the contract on 7 (seven) subsequent occasions of 12 (twelve) months each time, up to a maximum total period of 10 (ten) years.",
        "value": {
            "amount": 500000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "BHC has a requirement for the provision of external audit and related services. The services required comprise: * The statutory audit of the group financial statements of BHC . * The statutory audit of the financial statements of City Quays Hotel Ltd (100% owned by BHC) . * Attendance at any Audit and Risk committee meetings (normally three per annum) and ad hoc meetings as required. * The submission of an audit planning report to the Audit and Risk Committee in advance of each accounting year end. The accounting year end is the 31 December of each year (the \"Accounting Year End\"). * The submission of a report on the audit to the Audit and Risk Committee in line with the required timescales; usually within three months after the Accounting Year End. * Liaison and coordination with tax advisors and internal auditors as required and to ensure a full exchange of information. * Agreed Upon Procedures in relation to the provision of film studio income certificate",
                "value": {
                    "amount": 500000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 3600
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "It is currently anticipated that any contract entered into by BHC will be for an initial 3 year period. BHC shall have the option, acting at its discretion, to extend the contract on 7 subsequent occasions of 12 months each time, up to a maximum total period of 10 years."
                },
                "secondStage": {
                    "minimumCandidates": 3,
                    "maximumCandidates": 3
                },
                "selectionCriteria": {
                    "description": "As set out in the procurement documents"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "The contract entered into by BHC has an initial 3 year period. Following that 3 year period, BHC has the option, acting at its discretion, to extend the contract on 7 (seven) subsequent occasions of 12 (twelve) months each time, up to a maximum total period of 10 (ten) years."
                },
                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "UKN06"
                    },
                    {
                        "region": "UKN"
                    }
                ],
                "deliveryLocation": {
                    "description": "Harbour Office, Corporation Square, Belfast"
                },
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "written"
        ],
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "submissionTerms": {
            "depositsGuarantees": "BHC reserves the right to require bonds, deposits, guarantees or other forms of undertaking or security to ensure proper contractual performance.",
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 180
            }
        },
        "contractTerms": {
            "financialTerms": "As set out in the procurement documents",
            "tendererLegalForm": "Subject to the status and involvement of the parties, BHC may require the parties to commit to joint and several liability in respect of the contract. Alternatively BHC may require the lead organisation to take total responsibility or a consortium to form a legal entity before entering into any contract.",
            "performanceTerms": "As set out in the procurement documents."
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "technical",
                    "description": "Bidders must possess an appropriate regulatory qualification to undertake statutory audit."
                }
            ]
        },
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Negotiated procedure with prior call for competition",
        "secondStage": {
            "successiveReduction": true
        },
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2021-06-10T12:00:00+01:00"
        },
        "hasRecurrence": false,
        "reviewDetails": "BHC incorporated a minimum 10 calendar day standstill period at the point information on the award of contract was communicated to all bidders. The standstill period provided time for unsuccessful bidders to challenge the award decision before the contract was entered into. The Utilities Contracts Regulations 2016 (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (Northern Ireland)."
    },
    "parties": [
        {
            "id": "GB-FTS-10198",
            "name": "BELFAST HARBOUR COMMISSIONERS",
            "identifier": {
                "legalName": "BELFAST HARBOUR COMMISSIONERS"
            },
            "address": {
                "streetAddress": "Harbour Office,Corporation Square",
                "locality": "BELFAST",
                "region": "UKN06",
                "postalCode": "BT13AL",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Financial Controller",
                "email": "tendersfc@belfast-harbour.co.uk",
                "url": "http://www.belfast-harbour.co.uk/corporate/corporate-tender"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.belfast-harbour.co.uk",
                "classifications": [
                    {
                        "scheme": "TED_CE_ACTIVITY",
                        "id": "PORT_RELATED_ACTIVITIES",
                        "description": "Port-related activities"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-9400",
            "name": "High Court of Justice in Northern Ireland",
            "identifier": {
                "legalName": "High Court of Justice in Northern Ireland"
            },
            "address": {
                "streetAddress": "Royal Courts of Justice, Chichester Street",
                "locality": "Belfast",
                "postalCode": "BT1 3JF",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "office@courtsni.gov.uk"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-15894",
            "name": "Belfast Harbour Commissioners",
            "identifier": {
                "legalName": "Belfast Harbour Commissioners"
            },
            "address": {
                "streetAddress": "Harbour Office, Corporation Square",
                "locality": "Belfast",
                "postalCode": "BT1 3AL",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewContactPoint"
            ],
            "details": {
                "url": "http://www.belfast-harbour.co.uk"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-10198",
        "name": "BELFAST HARBOUR COMMISSIONERS"
    },
    "language": "en",
    "awards": [
        {
            "id": "003139-2022-1",
            "relatedLots": [
                "1"
            ],
            "title": "External Audit Services Tender",
            "status": "active"
        }
    ],
    "contracts": [
        {
            "id": "003139-2022-1",
            "awardID": "003139-2022-1",
            "title": "External Audit Services Tender",
            "status": "active",
            "dateSigned": "2022-01-17T00:00:00Z"
        }
    ]
}