Award

Migration and upgrade of Planon IWMS Database

SOLENT UNIVERSITY

This public procurement record has 1 release in its history.

Award

10 Jun 2021 at 10:49

Award Notice
Summary of the contracting process

Solent University has recently awarded a contract titled "Migration and Upgrade of Planon IWMS Database." This procurement falls under the category of facilities management software, initiated on 10 June 2021, with a contract start date of 01 August 2021. The contract is for an initial term of five years, with the possibility of extending for two additional twelve-month periods, allowing for a maximum contract duration of seven years. The procurement process was a limited negotiated tender due to the exclusive rights held by the supplier, Planon Ltd, which owns the intellectual property rights associated with the software.

This tender presents substantial opportunities for businesses specialising in software development, particularly those experienced in facilities management software and SaaS models. Companies that excel in migration projects and have a strong technological backing would be well-suited to compete in similar future tenders. The strategic importance of this project, combined with the University’s ongoing digital transformation initiatives, reinforces the potential for growth and innovation within this sector for businesses capable of delivering tailored technology solutions.

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Notice Information

Notice Title

Migration and upgrade of Planon IWMS Database

Notice Description

VEAT Notice intention to award a public contract . The University intends to enter into a contract with Planon Ltd to migrate, upgrade and support its Facilities Management Integrated Workplace Management Database System (IWMS). The existing system is an On-Premise solution and will be migrated to a SaaS model and upgraded.

Lot Information

Lot 1

The University uses the Planon IWMS to manage a wide variety of Facilities Management processes across the University's campuses. In line with its current ICT strategy, the University is now looking to upgrade and move this service from the current On Premise solution to the latest version, on a Software as a Service basis Migration to a new system at this point involves significant time and resource and requires alignment with the University's longer-term digital strategy and corporate system development planning and funding during a period of uncertainty, including other ongoing strategic projects. The contract will be awarded for a 5 year initial term, with the option to extend for up to a further 24 months in 12 month increments. The contract will be reviewed after 3 years to ensure that it is still the most appropriate strategy. Additional information: This is a business critical system and the University needs to ensure continuous operation of its IWMS, the licences and associated services are only available from the stated supplier.

Procurement Information

Under the Public Contract Regulations 2015 32 (2) (b) (iii) competition is absent for reasons related to the protection of exclusive rights, including intellectual property rights (IPR). Planon Ltd own the IPR and licensing rights in this software and do not sell through a reseller.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-02ba55
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/013028-2021
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Negotiated without publication of a contract notice
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48420000 - Facilities management software package and software package suite

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
10 Jun 20214 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
19 May 20214 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SOLENT UNIVERSITY
Contact Name
Procurement Manager
Contact Email
finance.procurement@solent.ac.uk
Contact Phone
+44 2382013604

Buyer Location

Locality
SOUTHAMPTON
Postcode
SO14 0YN
Post Town
Southampton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ32 Southampton
Delivery Location
TLJ3 Hampshire and Isle of Wight
Local Authority
Southampton
Electoral Ward
Bargate
Westminster Constituency
Southampton Itchen

Supplier Information

Number of Suppliers
1
Supplier Name

PLANON

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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