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Provision of Catering Services at Belfast Castle and Malone House

Belfast

This public procurement record has 2 releases in its history.

Award

21 Sep 2021 at 22:44

Award Notice
Planning

21 Jun 2021 at 22:45

Planning Notice
Summary of the contracting process

The Belfast City Council is seeking to enhance catering services at its iconic venues, Belfast Castle and Malone House, through a contract valued at approximately £5 million over a five-year period. This procurement process is in the award stage after an initial tender was published for suppliers to express interest. Key dates include the meeting with prospective suppliers on 29th July 2021, and negotiations occurred with Event Warrior Ltd, identified as the sole capable supplier during the call for competition, which was published on 21st June 2021.

This contract represents a significant opportunity for catering and hospitality businesses looking to expand their markets within the tourism and events sector in Northern Ireland. Interested parties, particularly those specialising in catering, event management, and related services, would find this an ideal chance to grow their clientele by securing a diverse range of events such as weddings, conferences, and retail services at two prominent venues. Given the comprehensive requirements of this contract, businesses with experience in managing catering operations at high-profile locations will be particularly well-placed to compete effectively.

How relevant is this notice?

Notice Information

Notice Title

Provision of Catering Services at Belfast Castle and Malone House

Notice Description

Notice of award of the provision of catering service at Belfast Castle and Malone House. Belfast City Council required catering and retail service provision across 2 of its venues/sites within Belfast. Belfast Castle and Malone House for weddings, celebratory events, meetings and retail services.

Lot Information

Lot 1: Belfast Castle

The contract requires a service provider to provide catering and bar services at both venues to cover events (i.e. weddings, conferences and celebratory events) and retail services (onsite restaurants and cafes). The service provider also has additional onsite responsibilities in managing the venues i.e. managing the liquor licence, security, duty manager duties, fire safety, waste management etc. The service provider then pays the Council a % commission on any sales.

Renewal: It is anticipated the contract period will be for 5 years period (60 months). It is anticipated that the contract will include a 12 month break clause. Belfast City Council reserve the right to extend this contract period if the economic operator can present a valid case to do so e.g. to allow for a return of investment on a capital investment proposal regarding the venues.

Lot 2: Malone House

Located in the south of Belfast, Malone House is an 1820s mansion. It is a popular venue for weddings and social functions with 4 rooms available, the largest having a seated dining capacity for 120 people. Prior to COVID-19, 312 meetings and 19 Wedding Celebratory events were held 2018/19. The retail element of Malone House includes a 26 seat Malone Room Cafe/Bar and 40 seat Restaurant. In response to the easing of restrictions imposed by the worldwide coronavirus (COVID-19) pandemic, Malone House has now re-opened and a Contractor is required to provide catering services.

Renewal: It is anticipated the contract period will be for 5 years period (60 months). It is anticipated that the contract will include a 12 month break clause. Belfast City Council reserve the right to extend this contract period if the economic operator can present a valid case to do so e.g. to allow for a return of investment on a capital investment proposal regarding the venues.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-02bea0
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/023514-2021
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Award procedure with prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services

CPV Codes

55000000 - Hotel, restaurant and retail trade services

55900000 - Retail trade services

Notice Value(s)

Tender Value
£5,000,000 £1M-£10M
Lots Value
£7,500,000 £1M-£10M
Awards Value
Not specified
Contracts Value
£5,000,000 £1M-£10M

Notice Dates

Publication Date
21 Sep 20214 years ago
Submission Deadline
23 Jul 2021Expired
Future Notice Date
Not specified
Award Date
3 Sep 20214 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Active, Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Belfast
Additional Buyers

Belfast City Council

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BELFAST
Postcode
BT2 8DJ
Postcode Area
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN06 Belfast
Delivery Location
TLN06 Belfast
Local Authority
Belfast
Electoral Ward
Central
Westminster Constituency
Belfast South and Mid Down

Supplier Information

Number of Suppliers
1
Supplier Name

Event Warrior Limited

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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