Tolworth Federation

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-02c4f0-2022-03-11T12:15:04Z",
    "date": "2022-03-11T12:15:04Z",
    "ocid": "ocds-h6vhtk-02c4f0",
    "description": "The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=649112946 GO Reference: GO-2022311-PRO-19771223",
    "initiationType": "tender",
    "tender": {
        "id": "ocds-h6vhtk-02c4f0",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Tolworth Federation",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "90911200",
            "description": "Building-cleaning services"
        },
        "mainProcurementCategory": "services",
        "description": "The Tolworth Federation are requesting tenders from a recognised service provider to manage their cleaning services to the indicated contract. Providers must be able to demonstrate their capability to deliver the services via the documentation to be submitted, this service requirement will include the daily, weekly, monthly service requirements as well as managing TUPE process for the current staff.",
        "value": {
            "amount": 240000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "The Tolworth Federation are requesting tenders from a recognised service provider to manage their cleaning services to the indicated contract. Providers must be able to demonstrate their capability to deliver the services via the documentation to be submitted, this service requirement will include the daily, weekly, monthly service requirements as well as managing TUPE process for the current staff.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Contract management and staffing resources",
                            "type": "quality",
                            "description": "35"
                        },
                        {
                            "name": "Contractor/client reporting",
                            "type": "quality",
                            "description": "10"
                        },
                        {
                            "name": "Service expectations and delivery",
                            "type": "quality",
                            "description": "25"
                        },
                        {
                            "name": "Three year contract value",
                            "type": "cost",
                            "description": "35"
                        }
                    ]
                },
                "value": {
                    "amount": 240000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "startDate": "2022-04-01T00:00:00+01:00",
                    "endDate": "2025-03-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The initial contract is for 3 years with scope for extensions for a further period or periods of any duration, but in any case, the total duration of any extensions shall not exceed 24 months from the last day of the initial contract period."
                },
                "secondStage": {
                    "minimumCandidates": 5,
                    "maximumCandidates": 7
                },
                "selectionCriteria": {
                    "description": "This is detailed within the supplied documentation and information."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
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                "hasOptions": false,
                "status": "cancelled"
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        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "90911200",
                        "description": "Building-cleaning services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKJ25"
                    },
                    {
                        "region": "UKI63"
                    }
                ],
                "deliveryLocation": {
                    "description": "Merton, Kingston upon Thames and Sutton"
                },
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "written"
        ],
        "communication": {
            "atypicalToolUrl": "https://www.delta-esourcing.com/tenders/UK-title/78SXN2R869"
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "In the first instance, candidates should register with www.delta-esourcing.com and express an interest in the contract. A selection questionnaire will need to be completed and returned www.delta-esourcing.com as part of the request to participate process. Tenderers will be selected as part of this stage to receive the ITT documentation. Candidates will need to provide as part of the request to participate process details of enrolment on professional or trade registers and details on whether bankruptcy, convictions of professional misconduct, none payment relating to social security contributions or taxes applies to the economic operator. Economic operators may be excluded from participation if any of these circumstances applies. Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "economic",
                    "description": "In the first instance, candidates should register with www.delta-esourcing.com and express an interest in the contract. A selection questionnaire will need to be completed and returned to www.delta-esourcing.com as part of the selection process. Candidates will need to provide as part of the selection questionnaire process details of turnover, profit and capital and reserves for previous 3 years. Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process",
                    "minimum": "A statement of a minimum turnover level is detailed within the standard questionnaire documentation.",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "technical",
                    "description": "Candidates will need to provide as part of the selection questionnaire process evidence of current business, quality standards, accreditation and relevant experience. Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.",
                    "minimum": "SQ risk grid status will be evaluated on a pass/fail basis. Please see the explanation on page 6-8 of the SQ for further information. Levels of insurance cover will be evaluated on a pass/fail basis. To pass this evaluation the suppliers must hold as a minimum or be willing to obtain the following levels of insurance cover: -- public liability insurance GBP 5 000 000.00, -- employers liability insurance GBP 5 000 000.00.",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "contractTerms": {
            "performanceTerms": "Planned and regular monthly, quarterly and annual contract review meeting will be pre-planned with the awarding contractor.",
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Restricted procedure",
        "tenderPeriod": {
            "endDate": "2021-09-03"
        },
        "secondStage": {
            "invitationDate": "2021-10-01T00:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 180
            }
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "Yes -- 30 months from contract start date, depending on whether extension periods are taken up."
        }
    },
    "parties": [
        {
            "id": "GB-FTS-21832",
            "name": "Tolworth Schools Federation",
            "identifier": {
                "legalName": "Tolworth Schools Federation"
            },
            "address": {
                "streetAddress": "School Lane, Tolworth",
                "locality": "Kingston",
                "region": "UKI63",
                "postalCode": "KT6 7SA",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Nigel Armstrong",
                "telephone": "+44 7900784030",
                "email": "info@na-consultancy.co.uk",
                "url": "https://www.delta-esourcing.com/tenders/UK-UK-Kingston:-Building-cleaning-services./78SXN2R869"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.tolworthschool.org.uk/",
                "buyerProfile": "https://www.tolworthschool.org.uk/",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "09",
                        "description": "Education"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-21833",
            "name": "Tolworth School Federation",
            "identifier": {
                "legalName": "Tolworth School Federation"
            },
            "address": {
                "streetAddress": "School Lane",
                "locality": "Kingston",
                "postalCode": "KT6 7SA",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 7900784030",
                "email": "info@na-consultancy.co.uk"
            },
            "roles": [
                "reviewBody",
                "mediationBody"
            ],
            "details": {
                "url": "https://www.tolworthschool.org.uk/"
            },
            "additionalContactPoints": [
                {
                    "telephone": "+44 7900784030",
                    "email": "info@na-consutlancy.co.uk"
                }
            ]
        },
        {
            "id": "GB-FTS-46625",
            "name": "Lewis and Graves Partnership Ltd",
            "identifier": {
                "legalName": "Lewis and Graves Partnership Ltd",
                "id": "08953594"
            },
            "address": {
                "streetAddress": "Lewis & Graves House 5, 9 Brunel Road,, Manor Trading estate",
                "locality": "Benfleet.",
                "region": "UKH3",
                "postalCode": "SS7 4PS",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1268796296",
                "email": "samantha.callender@lewis-graves.co.uk"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "url": "https://www.lewis-graves.co.uk/#page-top",
                "scale": "sme"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-21832",
        "name": "Tolworth Schools Federation"
    },
    "language": "en",
    "awards": [
        {
            "id": "006698-2022-1",
            "relatedLots": [
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            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-46625",
                    "name": "Lewis and Graves Partnership Ltd"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "006698-2022-1",
            "awardID": "006698-2022-1",
            "status": "active",
            "dateSigned": "2022-02-08T00:00:00Z"
        }
    ],
    "bids": {
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                "measure": "foreignBidsFromNonEU",
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                "measure": "electronicBids",
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                "measure": "lowestValidBidValue",
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                "value": 192550,
                "currency": "GBP"
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