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Crawley BC and Horsham DC - Tree Maintenance and Inspection Services Contract

Crawley Borough Council

This public procurement record has 2 releases in its history.

Award

05 May 2022 at 13:48

Award Notice
Tender

06 Aug 2021 at 15:41

Tender Notice
Summary of the contracting process

The Crawley Borough Council and Horsham District Council have jointly undertaken a public procurement process for the "Tree Maintenance and Inspection Services Contract". This tender is categorised under the CPV classification for tree maintenance services and is specific to the regions of Crawley and Horsham in the United Kingdom. The procurement process, which commenced on 1st April 2022, was conducted via an open procedure. The losing bidders were invited to apply for two lots with a combined estimated value of approximately £4,925,000, covering the services needed over the respective contract durations of five years for Crawley and up to six years and ten months for Horsham, expandable under certain conditions.

This tender represents a significant business opportunity for companies offering tree maintenance and inspection services, particularly those equipped to manage the additional requirements linked to a major disease impacting Ash tree stocks in the area. Businesses in the forestry sector, including those specialising in ecological services, tree pruning, and maintenance management, would be particularly well-suited to this procurement. The projected high value of the contract, alongside the ongoing need for remedial work, underscores the potential for sustainable business growth through successful bidding.

How relevant is this notice?

Notice Information

Notice Title

Crawley BC and Horsham DC - Tree Maintenance and Inspection Services Contract

Notice Description

Crawley Borough Council and Horsham District Council invite tenders for the provision of tree maintenance and inspection services. This tender process is split into two separate Lots, each with differing requirements and contract lengths. Bidders may submit a tender for one or both Lots.

Lot Information

Crawley Borough Council

Lot A: Crawley Borough Council invites tenders for the provision of tree maintenance and associated services within the Crawley Borough, including planned maintenance as well as remedial and reactive work. The Commencement Date for the delivery of the services is scheduled to be on 1st April 2022 at 00:00 hours. The Contract will be awarded for a period of 5 years until 31st March 2027.Crawley Borough Council has a current stock of approximately 272,500 trees, 30,000 of which are within residential areas or high footfall parks, and is responsible for auditing, cataloguing, planting, inspecting and maintaining them. The value of work which has been put through this contract in the last two financial years is approximately PS245,000 per annum, however no volume or value is guaranteed by the Council. It is expected that a similar requirement will be required over the life of the future contract. The Council is currently undertaking a tree survey which may result in additional work being identified due to a major disease affecting a significant proportion of Ash tree stock.The Council is managing this tender process and communicating with Bidders using the SE Shared Services e-sourcing portal hosted by In-Tend Limited (the Portal). No hard copy documents will be issued and all communications with the Council (including submission of tenders) will be conducted via the Portal.

Horsham District Council

Lot B: Horsham District Council invites tenders for the provision of tree maintenance and associated services within the Horsham District as well as remedial and reactive work. The Council also requires a yearlong tree inspection service to be provided for a fixed annual fee. The Commencement Date for the delivery of the services is scheduled to be on 1st April 2022 at 00:00 hours. The Contract will be awarded for a period of 6 years and 10 months until 31st January 2029, with an option to extend for a further period/s of up to 7 years subject to performance and the absolute discretion of the Council. The estimated contract value provided includes the optional extension period.Horsham District Council's tree stock includes trees in town centres, parks and open spaces as well as hedgerows and areas of ancient woodland. The Council doesn't have a register of all trees within its responsibility. The value of work which has been put through this contract in the last two financial years is approximately PS100,000 per annum (excluding inspection costs). It is estimated that this may rise to PS120,000 per annum over the life of the future contract for core services. The Council has identified additional work being required over the next five years due to a major disease affecting a significant proportion of Ash tree stock. Whilst it is extremely hard to predict the extent of the disease the Council is anticipating an additional expenditure of between PS700,000.00 to PS1,600,000.00 in the next five years to deal with the disease. Bidders should be aware that the estimated values stated in this notice and within the tender documents includes the potential PS1,600,000.00 costs associated with Ash Dieback, and Bidders should note that no volumes or values can be guaranteed.The Council is managing this tender process and communicating with Bidders using the SE Shared Services e-sourcing portal hosted by In-Tend Limited (the Portal). No hard copy documents will be issued and all communications with the Council (including submission of tenders) will be conducted via the Portal.

Renewal: The contract has an option to extend for a further period or successive periods of one year or more up to a maximum of 7 years (84 months) subject to performance and the absolute discretion of the Council.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-02d1f2
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/011703-2022
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

CPV Codes

77200000 - Forestry services

77211300 - Tree-clearing services

77211400 - Tree-cutting services

77211500 - Tree-maintenance services

77230000 - Services incidental to forestry

77341000 - Tree pruning

Notice Value(s)

Tender Value
£4,925,000 £1M-£10M
Lots Value
£4,925,000 £1M-£10M
Awards Value
Not specified
Contracts Value
£5,170,000 £1M-£10M

Notice Dates

Publication Date
5 May 20224 years ago
Submission Deadline
24 Sep 2021Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Crawley Borough Council
Additional Buyers

Horsham District Council

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CRAWLEY
Postcode
RH10 1UZ
Postcode Area
Redhill
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ28 West Sussex (North East)
Delivery Location
TLJ28 West Sussex (North East)
Local Authority
Crawley
Electoral Ward
Three Bridges
Westminster Constituency
Crawley

Supplier Information

Number of Suppliers
1
Supplier Name

idverde Ltd

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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