Provision of Cleaning Contracts

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-02d683-2023-02-21T09:06:48Z",
    "date": "2023-02-21T09:06:48Z",
    "ocid": "ocds-h6vhtk-02d683",
    "initiationType": "tender",
    "tender": {
        "id": "PAPP-0004",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Provision of Cleaning Contracts",
        "classification": {
            "scheme": "CPV",
            "id": "90910000",
            "description": "Cleaning services"
        },
        "mainProcurementCategory": "services",
        "description": "PA Housing is conducting a tender for the provision of cleaning to our blocks and communal areas. This procurement is a multi lot procurement and covers the areas of East London, West London, Surrey, South Leicester and Northants, Nottinghamshire and Leicester. The contracts are to start in April 2022 and will be for an initial 3 years with the option to extend.",
        "amendments": [
            {
                "id": "1",
                "unstructuredChanges": [
                    {
                        "oldValue": {
                            "text": "1.19.7 Part 1: Tenderers are to note the requirements below when responding the questions set out in Part 1 (Potential Supplier Type Information):ii. Question 1.1(j) queries if \"it a legal requirement ... for you to possess a particular authorisation, or be a member of a particular organisation in order to provide the services specified in this procurement?\" Since the contracts will including the delivery of Cleaning services to blocks and communal areas owned and managed by PA Housing, it is a requirement that Tenderers demonstrate they are members of the following organisation(s):* City and Guilds Cleaning and Support Skills Certificate"
                        },
                        "newValue": {
                            "text": "1.19.7 Part 1: Tenderers are to note the requirements below when responding the questions set out in Part 1 (Potential Supplier Type Information):ii. Question 1.1(j) queries if \"it a legal requirement ... for you to possess a particular authorisation, or be a member of a particular organisation in order to provide the services specified in this procurement?\" Since the contracts will include the delivery of Cleaning services to blocks and communal areas owned and managed by PA Housing, it is a desirable requirement that Tenderers demonstrate they are members of the following organisation(s):* City and Guilds Cleaning and Support Skills Certificate or a relevant course endorsed bythe British Institute of Cleaning Services (BICSc)"
                        },
                        "where": {
                            "section": "Doc1 1.19.7ii"
                        }
                    }
                ]
            },
            {
                "id": "2",
                "unstructuredChanges": [
                    {
                        "oldValue": {
                            "date": "2021-11-29T12:00:00Z"
                        },
                        "newValue": {
                            "date": "2022-01-31T12:00:00Z"
                        },
                        "where": {
                            "section": "IV.2.2",
                            "label": "Time limit for receipt of tenders or requests to participate"
                        }
                    },
                    {
                        "oldValue": {
                            "date": "2021-11-29T12:00:00Z"
                        },
                        "newValue": {
                            "date": "2022-01-31T12:00:00Z"
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                        "where": {
                            "section": "IV.2.7",
                            "label": "Conditions for opening of tenders"
                        }
                    }
                ]
            }
        ],
        "status": "complete",
        "value": {
            "amount": 8075000,
            "currency": "GBP"
        },
        "lotDetails": {
            "maximumLotsBidPerSupplier": 6,
            "maximumLotsAwardedPerSupplier": 4,
            "awardCriteriaDetails": "Please refer to the tender documents for instructions on how the lots will be awarded."
        },
        "lots": [
            {
                "id": "1",
                "title": "Cleaning Services Surrey",
                "description": "Internal Communal Cleaning Services, including but not restricted to the following items:Floor coveringsWallsCeilingsDoorsWindows - CommunalStairsHandrails and balustradeLiftsRecycled and general waste binsWC, hand basins, urinal etc.Toilet Cubicles and laminated surfacesExternal Cleaning Services, including but not restricted to the following items:Entrance lobby doors glass/screensCar parking areasGeneral footpaths leading to premisesGeneral grass and shrub areasRefuge bin areasBike storesEmptying litter bins at entrance/exits to communal areasEmptying cigarette bins at entrance/exits to communal areas. Additional information: All estimated values are INCLUSIVE of VAT. All estimated values and the duration of the contract are based upon the maximum term of five years.",
                "value": {
                    "amount": 4000000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "It is intended that the Contracts will start in April 2022 for an initial period of three years with the option for an extension of a further one year plus one year, as decided by PA Housing. The maximum duration of the contract is therefore five years."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "60"
                        },
                        {
                            "type": "price",
                            "description": "40"
                        }
                    ]
                }
            },
            {
                "id": "2",
                "title": "Cleaning Services West London",
                "description": "Internal Communal Cleaning Services, including but not restricted to the following items:Floor coveringsWallsCeilingsDoorsWindows - CommunalStairsHandrails and balustradeLiftsRecycled and general waste binsWC, hand basins, urinal etc.Toilet Cubicles and laminated surfacesExternal Cleaning Services, including but not restricted to the following items:Entrance lobby doors glass/screensCar parking areasGeneral footpaths leading to premisesGeneral grass and shrub areasRefuge bin areasBike storesEmptying litter bins at entrance/exits to communal areasEmptying cigarette bins at entrance/exits to communal areas. Additional information: All estimated values are INCLUSIVE of VAT. All estimated values and the duration of the contract are based upon the maximum term of five years.",
                "value": {
                    "amount": 700000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "It is intended that the Contracts will start in April 2022 for an initial period of three years with the option for an extension of a further one year plus one year, as decided by PA Housing. The maximum duration of the contract is therefore five years."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "60"
                        },
                        {
                            "type": "price",
                            "description": "40"
                        }
                    ]
                }
            },
            {
                "id": "3",
                "title": "Cleaning Services East London",
                "description": "Internal Communal Cleaning Services, including but not restricted to the following items:Floor coveringsWallsCeilingsDoorsWindows - CommunalStairsHandrails and balustradeLiftsRecycled and general waste binsWC, hand basins, urinal etc.Toilet Cubicles and laminated surfacesExternal Cleaning Services, including but not restricted to the following items:Entrance lobby doors glass/screensCar parking areasGeneral footpaths leading to premisesGeneral grass and shrub areasRefuge bin areasBike storesEmptying litter bins at entrance/exits to communal areasEmptying cigarette bins at entrance/exits to communal areas. Additional information: All estimated values are INCLUSIVE of VAT. All estimated values and the duration of the contract are based upon the maximum term of five years.",
                "value": {
                    "amount": 1400000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "It is intended that the Contracts will start in April 2022 for an initial period of three years with the option for an extension of a further one year plus one year, as decided by PA Housing. The maximum duration of the contract is therefore five years."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "60"
                        },
                        {
                            "type": "price",
                            "description": "40"
                        }
                    ]
                }
            },
            {
                "id": "4",
                "title": "Cleaning Services South Leicestershire and Northants",
                "description": "Internal Communal Cleaning Services, including but not restricted to the following items:Floor coveringsWallsCeilingsDoorsWindows - CommunalStairsHandrails and balustradeLiftsRecycled and general waste binsWC, hand basins, urinal etc.Toilet Cubicles and laminated surfacesExternal Cleaning Services, including but not restricted to the following items:Entrance lobby doors glass/screensCar parking areasGeneral footpaths leading to premisesGeneral grass and shrub areasRefuge bin areasBike storesEmptying litter bins at entrance/exits to communal areasEmptying cigarette bins at entrance/exits to communal areas. Additional information: All estimated values are INCLUSIVE of VAT. All estimated values and the duration of the contract are based upon the maximum term of five years.",
                "value": {
                    "amount": 400000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "It is intended that the Contracts will start in April 2022 for an initial period of three years with the option for an extension of a further one year plus one year, as decided by PA Housing. The maximum duration of the contract is therefore five years."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "60"
                        },
                        {
                            "type": "price",
                            "description": "40"
                        }
                    ]
                }
            },
            {
                "id": "5",
                "title": "Cleaning Services Nottinghamshire",
                "description": "Internal Communal Cleaning Services, including but not restricted to the following items:Floor coveringsWallsCeilingsDoorsWindows - CommunalStairsHandrails and balustradeLiftsRecycled and general waste binsWC, hand basins, urinal etc.Toilet Cubicles and laminated surfacesExternal Cleaning Services, including but not restricted to the following items:Entrance lobby doors glass/screensCar parking areasGeneral footpaths leading to premisesGeneral grass and shrub areasRefuge bin areasBike storesEmptying litter bins at entrance/exits to communal areasEmptying cigarette bins at entrance/exits to communal areas. Additional information: All estimated values are INCLUSIVE of VAT. All estimated values and the duration of the contract are based upon the maximum term of five years.",
                "value": {
                    "amount": 425000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "It is intended that the Contracts will start in April 2022 for an initial period of three years with the option for an extension of a further one year plus one year, as decided by PA Housing. The maximum duration of the contract is therefore five years."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "60"
                        },
                        {
                            "type": "price",
                            "description": "40"
                        }
                    ]
                }
            },
            {
                "id": "6",
                "title": "Cleaning Service Leicester",
                "description": "Internal Communal Cleaning Services, including but not restricted to the following items:Floor coveringsWallsCeilingsDoorsWindows - CommunalStairsHandrails and balustradeLiftsRecycled and general waste binsWC, hand basins, urinal etc.Toilet Cubicles and laminated surfacesExternal Cleaning Services, including but not restricted to the following items:Entrance lobby doors glass/screensCar parking areasGeneral footpaths leading to premisesGeneral grass and shrub areasRefuge bin areasBike storesEmptying litter bins at entrance/exits to communal areasEmptying cigarette bins at entrance/exits to communal areas. Additional information: All estimated values are INCLUSIVE of VAT. All estimated values and the duration of the contract are based upon the maximum term of five years.",
                "value": {
                    "amount": 1150000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "It is intended that the Contracts will start in April 2022 for an initial period of three years with the option for an extension of a further one year plus one year, as decided by PA Housing. The maximum duration of the contract is therefore five years."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "60"
                        },
                        {
                            "type": "price",
                            "description": "40"
                        }
                    ]
                }
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "90910000",
                        "description": "Cleaning services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKJ25"
                    },
                    {
                        "region": "UKJ26"
                    },
                    {
                        "region": "UKJ25"
                    },
                    {
                        "region": "UKJ26"
                    }
                ],
                "deliveryLocation": {
                    "description": "Properties owned in Surrey"
                },
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "90910000",
                        "description": "Cleaning services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKI3"
                    },
                    {
                        "region": "UKI7"
                    },
                    {
                        "region": "UKI3"
                    },
                    {
                        "region": "UKI7"
                    }
                ],
                "relatedLot": "2"
            },
            {
                "id": "3",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "90910000",
                        "description": "Cleaning services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKI4"
                    },
                    {
                        "region": "UKI5"
                    },
                    {
                        "region": "UKI4"
                    },
                    {
                        "region": "UKI5"
                    }
                ],
                "relatedLot": "3"
            },
            {
                "id": "4",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "90910000",
                        "description": "Cleaning services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKF2"
                    },
                    {
                        "region": "UKF2"
                    }
                ],
                "relatedLot": "4"
            },
            {
                "id": "5",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "90910000",
                        "description": "Cleaning services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKF14"
                    },
                    {
                        "region": "UKF16"
                    },
                    {
                        "region": "UKF15"
                    },
                    {
                        "region": "UKF14"
                    },
                    {
                        "region": "UKF16"
                    },
                    {
                        "region": "UKF15"
                    }
                ],
                "relatedLot": "5"
            },
            {
                "id": "6",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "90910000",
                        "description": "Cleaning services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKF21"
                    },
                    {
                        "region": "UKF21"
                    }
                ],
                "relatedLot": "6"
            }
        ],
        "submissionMethod": [
            "electronicSubmission",
            "written"
        ],
        "submissionMethodDetails": "https://in-tendhost.co.uk/pahousing/aspx/Home",
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "tenderPeriod": {
            "endDate": "2021-09-29T12:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "awardPeriod": {
            "startDate": "2021-09-29T12:00:00+01:00"
        },
        "bidOpening": {
            "date": "2021-09-29T12:00:00+01:00"
        },
        "hasRecurrence": true
    },
    "parties": [
        {
            "id": "GB-FTS-25979",
            "name": "PA Housing Limited",
            "identifier": {
                "legalName": "PA Housing Limited"
            },
            "address": {
                "streetAddress": "3 Bede Island Road",
                "locality": "Leicester",
                "region": "UK",
                "postalCode": "LE2 7EA",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Dilwyn Evans",
                "email": "dilwyn.evans@pahousing.co.uk",
                "url": "https://in-tendhost.co.uk/pahousing/aspx/Home"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://pahousing.co.uk",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "06",
                        "description": "Housing and community amenities"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-25980",
            "name": "High Court of England and Wales",
            "identifier": {
                "legalName": "High Court of England and Wales"
            },
            "address": {
                "streetAddress": "Royal Courts of Justice, The Strand",
                "locality": "London",
                "postalCode": "W2 2LL",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody",
                "mediationBody"
            ]
        },
        {
            "id": "GB-FTS-137",
            "name": "Cabinet Office",
            "identifier": {
                "legalName": "Cabinet Office"
            },
            "address": {
                "streetAddress": "70 Whitehall",
                "locality": "London",
                "postalCode": "SW1A 2AS",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewContactPoint"
            ]
        },
        {
            "id": "GB-FTS-75754",
            "name": "Wetton Cleaning Services Limited",
            "identifier": {
                "legalName": "Wetton Cleaning Services Limited"
            },
            "address": {
                "streetAddress": "Estate House, 2 Pembroke Road,",
                "locality": "Sevenoaks,",
                "region": "UKJ4",
                "postalCode": "TN13 1XR",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        },
        {
            "id": "GB-FTS-75755",
            "name": "Wealden Services Ltd",
            "identifier": {
                "legalName": "Wealden Services Ltd"
            },
            "address": {
                "streetAddress": "1-7 Station Road, Crawley, RH10 1HT",
                "locality": "Crawley,",
                "region": "UKJ2",
                "postalCode": "RH10 1HT",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-75756",
            "name": "Interclean Estate Management Services Limited 18 Chaseley Avenue, Cannock, Staffordshire, WS11 1JG",
            "identifier": {
                "legalName": "Interclean Estate Management Services Limited 18 Chaseley Avenue, Cannock, Staffordshire, WS11 1JG"
            },
            "address": {
                "streetAddress": "18 Chaseley Avenue, Cannock, Staffordshire, WS11 1JG",
                "locality": "Cannock",
                "region": "UKG24",
                "postalCode": "WS11 1JG",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-75757",
            "name": "Clean Green Cleaning Services Ltd",
            "identifier": {
                "legalName": "Clean Green Cleaning Services Ltd"
            },
            "address": {
                "streetAddress": "Broom House, 39/43 London Road, Benfleet SS7 2QL",
                "locality": "Benfleet SS7 2QL",
                "region": "UKH3",
                "postalCode": "SS7 2QL",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-75758",
            "name": "Interclean Estate Management Services Limited",
            "identifier": {
                "legalName": "Interclean Estate Management Services Limited"
            },
            "address": {
                "streetAddress": "18 Chaseley Avenue,",
                "locality": "Cannock",
                "region": "UKG24",
                "postalCode": "WS11 1JG",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-25979",
        "name": "PA Housing Limited"
    },
    "language": "en",
    "description": "The client reserves the right to limit the number of lots awarded to any given Tenderer, regardless of the outcome of the tender evaluation.A Tenderer, will not be awarded more than three Lots. Further details are provided in Part 2 of this document and are set out below:i. Tenderers applying for all Lots in the South (London and Surrey) will only be permitted to win either Lot 1 or Lot 2 and 3. In the event ofthe same Tenderer being top placed at the conclusion of the evaluation process the Lots will be awarded as follows:(i) Lot 1 will be awarded to the top placed Tenderer(ii) Lot 2 and Lot 3 will be awarded to the second placed Tenderer(iii) For the avoidance of doubt Tenderers in the South will be permitted to win either Lot 1 or Lot 2 and Lot 3 only.ii. Tenderers applying for all three Midlands Lots will only be permitted to win a maximum of two Lots. In the event that the sameTenderer is top placed at the conclusion of the evaluation process the Lots will be awarded as follows:(i) Lots 4 and 6 will be awarded to the top placed Tenderer(ii) Lot 5 will be awarded to the second placed Tendereriii. Tenderers applying for both the South (London and Surrey) and the Midlands Lots will only be permitted to win a maximum of twoSouth Lots and two Midlands Lots with the award criteria as set out at i and ii above.",
    "awards": [
        {
            "id": "005116-2023-1",
            "relatedLots": [
                "1"
            ],
            "title": "Cleaning Services to blocks and communal areas owned and managed by PA Housing in Surrey",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-75754",
                    "name": "Wetton Cleaning Services Limited"
                }
            ]
        },
        {
            "id": "005116-2023-2",
            "relatedLots": [
                "2"
            ],
            "title": "Cleaning Services to blocks and communal areas owned and managed by PA Housing in West London",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-75755",
                    "name": "Wealden Services Ltd"
                }
            ]
        },
        {
            "id": "005116-2023-3",
            "relatedLots": [
                "3"
            ],
            "title": "Cleaning Services to blocks and communal areas owned and managed by PA Housing in East London",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-75755",
                    "name": "Wealden Services Ltd"
                }
            ]
        },
        {
            "id": "005116-2023-4",
            "relatedLots": [
                "4"
            ],
            "title": "Cleaning Services to blocks and communal areas owned and managed by PA Housing in South Leicester and Northants",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-75756",
                    "name": "Interclean Estate Management Services Limited 18 Chaseley Avenue, Cannock, Staffordshire, WS11 1JG"
                }
            ]
        },
        {
            "id": "005116-2023-5",
            "relatedLots": [
                "5"
            ],
            "title": "Cleaning Services to blocks and communal areas owned and managed by PA Housing in Nottinghamshire",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-75757",
                    "name": "Clean Green Cleaning Services Ltd"
                }
            ]
        },
        {
            "id": "005116-2023-6",
            "relatedLots": [
                "6"
            ],
            "title": "Cleaning Services to blocks and communal areas owned and managed by PA Housing in Leicester",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-75758",
                    "name": "Interclean Estate Management Services Limited"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "005116-2023-1",
            "awardID": "005116-2023-1",
            "title": "Cleaning Services to blocks and communal areas owned and managed by PA Housing in Surrey",
            "status": "active",
            "value": {
                "amount": 2859674,
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