Notice Information
Notice Title
Facilities Management Services
Notice Description
- Lot One Planned and Reactive Facilities Management Services o Statutory Inspections and Maintenance o Planned Preventative Maintenance o Break Down Maintenance and Alterations o Potentially Minor new works projects - for which quotes must be supplied - Lot Two Key Holding and Security Services o Opening and Closing o Intruder Alarm Monitoring o Incident Response
Lot Information
Planned and Reactive Maintenance Services
The Scope of the Services will comprise, Statutory Inspections and Maintenance, Planned Preventative Maintenance, Break Down Maintenance and Alterations and minor new works projects for the engineering & building fabric assets with the objective of: - Providing a safe and comfortable working environment for building users. - Maximising the useful life span of the building, plant and equipment. - Ensuring efficient and cost-effective use of those assets. - Complying fully with UK or Wales government guidance on environmental issues and QW environmental policies this includes QW H&S site rules, including QW guidance to mitigate the risk of Covid 19 in the workplace - Ensuring QW lease obligations related to maintenance are fulfilled. The criteria against which the responses to the invitation to tender will be evaluated are as follows: The overall evaluation will be based upon the economically most advantageous tender with a Quality v Price split of 60 % Quality and 40% Price.
Renewal: One option to extend by 24 months
Key holding and Security ServicesThe Supplier will hold a set of keys for the building and be required to provide the following services. - Opening and Closing - Intruder Alarm Monitoring - Incident Response - Planned Additional Cover - Unplanned Additional Cover The criteria against which the responses to the invitation to tender will be evaluated are as follows: The overall evaluation will be based upon the economically most advantageous tender with a Quality v Price split of 60 % Quality and 40% Price.
Renewal: One option to extend by 24 Months
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-02d6cd
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/030246-2021
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- Tender Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
79 - Business services: law, marketing, consulting, recruitment, printing and security
-
- CPV Codes
79710000 - Security services
79993100 - Facilities management services
Notice Value(s)
- Tender Value
- £260,000 £100K-£500K
- Lots Value
- £250,000 £100K-£500K
- Awards Value
- Not specified
- Contracts Value
- £122,757 £100K-£500K
Notice Dates
- Publication Date
- 6 Dec 20214 years ago
- Submission Deadline
- 23 Sep 2021Expired
- Future Notice Date
- Not specified
- Award Date
- 6 Dec 20214 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Cancelled
- Awards Status
- Active, Unsuccessful
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- QUALIFICATIONS WALES
- Contact Name
- Stephanie Molina
- Contact Email
- procurement@qualificationswales.org
- Contact Phone
- +44 1633373233
Buyer Location
- Locality
- NEWPORT
- Postcode
- NP10 8AR
- Post Town
- Newport
- Country
- Wales
-
- Major Region (ITL 1)
- TLL Wales
- Basic Region (ITL 2)
- TLL5 South East Wales
- Small Region (ITL 3)
- TLL54 Monmouthshire and Newport
- Delivery Location
- TLL21 Monmouthshire and Newport
-
- Local Authority
- Newport
- Electoral Ward
- Tredegar Park and Marshfield
- Westminster Constituency
- Newport West and Islwyn
Further Information
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-02d6cd-2021-12-06T16:25:02Z",
"date": "2021-12-06T16:25:02Z",
"ocid": "ocds-h6vhtk-02d6cd",
"description": "(WA Ref:115538)",
"initiationType": "tender",
"tender": {
"id": "QW212212",
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
},
"title": "Facilities Management Services",
"status": "complete",
"classification": {
"scheme": "CPV",
"id": "79993100",
"description": "Facilities management services"
},
"mainProcurementCategory": "services",
"description": "- Lot One Planned and Reactive Facilities Management Services o Statutory Inspections and Maintenance o Planned Preventative Maintenance o Break Down Maintenance and Alterations o Potentially Minor new works projects - for which quotes must be supplied - Lot Two Key Holding and Security Services o Opening and Closing o Intruder Alarm Monitoring o Incident Response",
"value": {
"amount": 260000,
"currency": "GBP"
},
"lots": [
{
"id": "1",
"title": "Planned and Reactive Maintenance Services",
"description": "The Scope of the Services will comprise, Statutory Inspections and Maintenance, Planned Preventative Maintenance, Break Down Maintenance and Alterations and minor new works projects for the engineering & building fabric assets with the objective of: - Providing a safe and comfortable working environment for building users. - Maximising the useful life span of the building, plant and equipment. - Ensuring efficient and cost-effective use of those assets. - Complying fully with UK or Wales government guidance on environmental issues and QW environmental policies this includes QW H&S site rules, including QW guidance to mitigate the risk of Covid 19 in the workplace - Ensuring QW lease obligations related to maintenance are fulfilled. The criteria against which the responses to the invitation to tender will be evaluated are as follows: The overall evaluation will be based upon the economically most advantageous tender with a Quality v Price split of 60 % Quality and 40% Price.",
"value": {
"amount": 160000,
"currency": "GBP"
},
"contractPeriod": {
"durationInDays": 1080
},
"hasRenewal": true,
"renewal": {
"description": "One option to extend by 24 months"
},
"submissionTerms": {
"variantPolicy": "notAllowed"
},
"hasOptions": false,
"status": "cancelled",
"awardCriteria": {
"criteria": [
{
"name": "Computer Aided Facilities Management",
"type": "quality",
"description": "15"
},
{
"name": "Account management",
"type": "quality",
"description": "30"
},
{
"name": "Similar Experience",
"type": "quality",
"description": "10"
},
{
"name": "Provision of Service",
"type": "quality",
"description": "15"
},
{
"name": "Service Level Agreement",
"type": "quality",
"description": "10"
},
{
"name": "Environmental Considerations & Consumables",
"type": "quality",
"description": "5"
},
{
"name": "Compliance with Health & Safety requirements",
"type": "quality",
"description": "15"
},
{
"type": "price",
"description": "40"
}
]
}
},
{
"id": "2",
"title": "Key holding and Security Services",
"description": "The Supplier will hold a set of keys for the building and be required to provide the following services. - Opening and Closing - Intruder Alarm Monitoring - Incident Response - Planned Additional Cover - Unplanned Additional Cover The criteria against which the responses to the invitation to tender will be evaluated are as follows: The overall evaluation will be based upon the economically most advantageous tender with a Quality v Price split of 60 % Quality and 40% Price.",
"value": {
"amount": 90000,
"currency": "GBP"
},
"contractPeriod": {
"durationInDays": 1080
},
"hasRenewal": true,
"renewal": {
"description": "One option to extend by 24 Months"
},
"submissionTerms": {
"variantPolicy": "notAllowed"
},
"hasOptions": false,
"status": "cancelled",
"awardCriteria": {
"criteria": [
{
"name": "Account management",
"type": "quality",
"description": "15"
},
{
"name": "Service Quality",
"type": "quality",
"description": "50"
},
{
"name": "Flexibility in delivering the Service",
"type": "quality",
"description": "25"
},
{
"name": "Health and Safety",
"type": "quality",
"description": "10"
},
{
"type": "price",
"description": "40"
}
]
}
}
],
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "79993100",
"description": "Facilities management services"
}
],
"deliveryAddresses": [
{
"region": "UKL21"
},
{
"region": "UKL21"
}
],
"deliveryLocation": {
"description": "Q2 Pencarn Lane, Imperial Park, Newport South Wales"
},
"relatedLot": "1"
},
{
"id": "2",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "79710000",
"description": "Security services"
}
],
"deliveryAddresses": [
{
"region": "UKL21"
},
{
"region": "UKL21"
}
],
"deliveryLocation": {
"description": "Q2 Pencarn Lane, Imperial Park, Newport South Wales"
},
"relatedLot": "2"
}
],
"submissionMethod": [
"electronicSubmission"
],
"submissionMethodDetails": "https://etenderwales.bravosolution.co.uk/",
"communication": {
"atypicalToolUrl": "https://etenderwales.bravosolution.co.uk/"
},
"selectionCriteria": {
"criteria": [
{
"type": "suitability",
"description": "Qualified tradespeople for Lot One Security Industry Authority (SIA) Approved Contractor for Lot Two",
"appliesTo": [
"supplier"
]
}
]
},
"documents": [
{
"id": "economic",
"documentType": "economicSelectionCriteria"
},
{
"id": "technical",
"documentType": "technicalSelectionCriteria"
}
],
"otherRequirements": {
"requiresStaffNamesAndQualifications": true
},
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"coveredBy": [
"GPA"
],
"tenderPeriod": {
"endDate": "2021-09-23T12:00:00+01:00"
},
"submissionTerms": {
"languages": [
"en"
],
"bidValidityPeriod": {
"endDate": "2021-12-31T23:59:59Z"
}
},
"awardPeriod": {
"startDate": "2021-09-23T13:00:00+01:00"
},
"bidOpening": {
"date": "2021-09-23T13:00:00+01:00"
},
"hasRecurrence": false
},
"parties": [
{
"id": "GB-FTS-7887",
"name": "Qualifications Wales",
"identifier": {
"legalName": "Qualifications Wales"
},
"address": {
"streetAddress": "Q2 Building, Pencarn Lane, Imperial Park",
"locality": "Newport",
"region": "UKL2",
"postalCode": "NP10 8AR",
"countryName": "United Kingdom"
},
"contactPoint": {
"name": "Stephanie Molina",
"telephone": "+44 1633373233",
"email": "procurement@qualificationswales.org",
"url": "https://etenderwales.bravosolution.co.uk/"
},
"roles": [
"buyer",
"centralPurchasingBody"
],
"details": {
"url": "http://www.qualificationswales.org",
"buyerProfile": "https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA41978",
"classifications": [
{
"scheme": "TED_CA_TYPE",
"id": "MINISTRY",
"description": "Ministry or any other national or federal authority, including their regional or local subdivisions"
},
{
"scheme": "COFOG",
"id": "09",
"description": "Education"
}
]
}
},
{
"id": "GB-FTS-111",
"name": "High Court",
"identifier": {
"legalName": "High Court"
},
"address": {
"streetAddress": "Royal Courts of Justice, The Strand",
"locality": "London",
"postalCode": "WC2A 2LL",
"countryName": "United Kingdom"
},
"contactPoint": {
"telephone": "+44 2079477501"
},
"roles": [
"reviewBody"
]
},
{
"id": "GB-FTS-36895",
"name": "Whitehead Building Services",
"identifier": {
"legalName": "Whitehead Building Services"
},
"address": {
"streetAddress": "Lanyon House, Mission Court",
"locality": "Newport",
"region": "UKL",
"postalCode": "NP202DW",
"countryName": "United Kingdom"
},
"contactPoint": {
"telephone": "+44 7719960037"
},
"roles": [
"supplier"
],
"details": {
"scale": "sme"
}
}
],
"buyer": {
"id": "GB-FTS-7887",
"name": "Qualifications Wales"
},
"language": "en",
"awards": [
{
"id": "030246-2021-1",
"relatedLots": [
"1"
],
"title": "Planned and Reactive Maintenance Services",
"status": "active",
"suppliers": [
{
"id": "GB-FTS-36895",
"name": "Whitehead Building Services"
}
]
},
{
"id": "030246-2021-2",
"relatedLots": [
"2"
],
"title": "Key holding and Security Services",
"status": "unsuccessful",
"statusDetails": "unsuccessful"
}
],
"contracts": [
{
"id": "030246-2021-1",
"awardID": "030246-2021-1",
"title": "Planned and Reactive Maintenance Services",
"status": "active",
"value": {
"amount": 122757.75,
"currency": "GBP"
},
"dateSigned": "2021-12-06T00:00:00Z"
}
],
"bids": {
"statistics": [
{
"id": "1",
"measure": "bids",
"relatedLot": "1",
"value": 6
},
{
"id": "2",
"measure": "smeBids",
"relatedLot": "1",
"value": 4
},
{
"id": "3",
"measure": "foreignBidsFromEU",
"relatedLot": "1",
"value": 0
},
{
"id": "4",
"measure": "foreignBidsFromNonEU",
"relatedLot": "1",
"value": 6
},
{
"id": "5",
"measure": "electronicBids",
"relatedLot": "1",
"value": 6
}
]
}
}