Notice Information
Notice Title
Electoral and Electoral Registration Printing Contract
Notice Description
Uttlesford District Council are seeking to procure printing services for its elections, polls and annual electoral registration activities. Quality, reliability and a proven track record in printing and delivering electoral printing are key requirements. Uttlesford District Council has an electorate of 69,000 residing at 39,000 properties, with 11,000 being postal votes.
Lot Information
Lot 1
Electoral printing and mailing services to cover a 5 year cycle of elections although the contract will allow for an further 2 year extension. The contract will include the printing of poll cards, postal voting packs, elector registration documents, ballot books and other related items. Distribution of many of these items is also required. Uttlesford District Council has an electorate of 69,000 residing at 39,000 properties, with 11,000 being postal votes. These numbers will rise slightly during parliamentary elections due to taken in from its neighbouring district - proposed Epping Forest (approx. 400 postal voters and 3,600 electors).
Renewal: The contract will allow for 2 year extension - 60 months is the initial term. Renewal will be undertaken acoordingly.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-02d770
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/001151-2022
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- Tender Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
79 - Business services: law, marketing, consulting, recruitment, printing and security
-
- CPV Codes
79824000 - Printing and distribution services
Notice Value(s)
- Tender Value
- £225,000 £100K-£500K
- Lots Value
- £225,000 £100K-£500K
- Awards Value
- Not specified
- Contracts Value
- £225,000 £100K-£500K
Notice Dates
- Publication Date
- 14 Jan 20224 years ago
- Submission Deadline
- 30 Sep 2021Expired
- Future Notice Date
- Not specified
- Award Date
- 11 Jan 20224 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Cancelled
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- UTTLESFORD DISTRICT COUNCIL
- Additional Buyers
- Contact Name
- Selina Muir
- Contact Email
- procurement@chelmsford.gov.uk, selina.muir@chelmsford.gov.uk
- Contact Phone
- +44 1245606606
Buyer Location
- Locality
- CHELMSFORD
- Postcode
- CM1 1JE
- Post Town
- Chelmsford
- Country
- England
-
- Major Region (ITL 1)
- TLH East (England)
- Basic Region (ITL 2)
- TLH3 Essex
- Small Region (ITL 3)
- TLH35 West Essex
- Delivery Location
- TLH3 Essex
-
- Local Authority
- Uttlesford
- Electoral Ward
- Saffron Walden Audley
- Westminster Constituency
- North West Essex
Further Information
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-02d770-2022-01-14T12:15:02Z",
"date": "2022-01-14T12:15:02Z",
"ocid": "ocds-h6vhtk-02d770",
"description": "The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=657427301 GO Reference: GO-2022114-PRO-19501018",
"initiationType": "tender",
"tender": {
"id": "2021/SM/UDCElect",
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
},
"title": "Electoral and Electoral Registration Printing Contract",
"status": "complete",
"classification": {
"scheme": "CPV",
"id": "79824000",
"description": "Printing and distribution services"
},
"mainProcurementCategory": "services",
"description": "Uttlesford District Council are seeking to procure printing services for its elections, polls and annual electoral registration activities. Quality, reliability and a proven track record in printing and delivering electoral printing are key requirements. Uttlesford District Council has an electorate of 69,000 residing at 39,000 properties, with 11,000 being postal votes.",
"value": {
"amount": 225000,
"currency": "GBP"
},
"lots": [
{
"id": "1",
"description": "Electoral printing and mailing services to cover a 5 year cycle of elections although the contract will allow for an further 2 year extension. The contract will include the printing of poll cards, postal voting packs, elector registration documents, ballot books and other related items. Distribution of many of these items is also required. Uttlesford District Council has an electorate of 69,000 residing at 39,000 properties, with 11,000 being postal votes. These numbers will rise slightly during parliamentary elections due to taken in from its neighbouring district - proposed Epping Forest (approx. 400 postal voters and 3,600 electors).",
"value": {
"amount": 225000,
"currency": "GBP"
},
"contractPeriod": {
"durationInDays": 1800
},
"hasRenewal": true,
"renewal": {
"description": "The contract will allow for 2 year extension - 60 months is the initial term. Renewal will be undertaken acoordingly."
},
"submissionTerms": {
"variantPolicy": "notAllowed"
},
"hasOptions": false,
"status": "cancelled",
"awardCriteria": {
"criteria": [
{
"type": "price"
}
]
}
}
],
"items": [
{
"id": "1",
"deliveryAddresses": [
{
"region": "UKH3"
},
{
"region": "UKH3"
}
],
"deliveryLocation": {
"description": "Essex"
},
"relatedLot": "1"
}
],
"participationFees": [
{
"id": "1",
"type": [
"document"
]
}
],
"submissionMethod": [
"electronicSubmission",
"written"
],
"submissionMethodDetails": "http://www.delta-esourcing.com",
"communication": {
"atypicalToolUrl": "http://www.delta-esourcing.com"
},
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"tenderPeriod": {
"endDate": "2021-09-30T17:00:00+01:00"
},
"submissionTerms": {
"languages": [
"en"
],
"bidValidityPeriod": {
"durationInDays": 90
}
},
"awardPeriod": {
"startDate": "2021-09-30T17:00:00+01:00"
},
"bidOpening": {
"date": "2021-09-30T17:00:00+01:00",
"address": {
"streetAddress": "Chelmsford, Essex"
},
"description": "Tenders will be released by Delta after the submission deadline to Chelmsford City Council Procurement Team - acting on behalf of Uttlesford District Council."
},
"hasRecurrence": false,
"contractTerms": {
"hasElectronicOrdering": true,
"electronicInvoicingPolicy": "allowed",
"hasElectronicPayment": true
}
},
"parties": [
{
"id": "GB-FTS-26132",
"name": "Chelmsford City Council",
"identifier": {
"legalName": "Chelmsford City Council"
},
"address": {
"streetAddress": "Civic Centre, Duke Street",
"locality": "Chelmsford",
"region": "UKH3",
"postalCode": "CM1 1JE",
"countryName": "United Kingdom"
},
"contactPoint": {
"name": "Selina Muir",
"telephone": "+44 1245606606",
"email": "procurement@chelmsford.gov.uk",
"url": "http://www.delta-esourcing.com"
},
"roles": [
"buyer"
],
"details": {
"url": "http://www.delta-esourcing.com",
"classifications": [
{
"scheme": "TED_CA_TYPE",
"id": "REGIONAL_AUTHORITY",
"description": "Regional or local authority"
},
{
"scheme": "COFOG",
"id": "01",
"description": "General public services"
}
]
}
},
{
"id": "GB-FTS-26133",
"name": "Chelmsford City Council",
"identifier": {
"legalName": "Chelmsford City Council"
},
"address": {
"streetAddress": "Civic Centre",
"locality": "Chelmsford",
"postalCode": "CM1 1JE",
"countryName": "United Kingdom"
},
"contactPoint": {
"telephone": "+44 1245606606"
},
"roles": [
"reviewBody",
"mediationBody"
]
},
{
"id": "GB-FTS-40849",
"name": "Uttlesford District Council",
"identifier": {
"legalName": "Uttlesford District Council"
},
"address": {
"streetAddress": "Council Offices, London Road",
"locality": "Saffron Walden",
"region": "UKH3",
"postalCode": "CB11 4ER",
"countryName": "United Kingdom"
},
"contactPoint": {
"name": "Selina Muir",
"telephone": "+44 1245606606",
"email": "selina.muir@chelmsford.gov.uk"
},
"roles": [
"buyer"
],
"details": {
"url": "http://www.delta-esourcing.com",
"classifications": [
{
"scheme": "TED_CA_TYPE",
"id": "REGIONAL_AUTHORITY",
"description": "Regional or local authority"
},
{
"scheme": "COFOG",
"id": "01",
"description": "General public services"
}
]
}
},
{
"id": "GB-FTS-40850",
"name": "Print Image Network Limited",
"identifier": {
"legalName": "Print Image Network Limited",
"id": "04009079"
},
"address": {
"streetAddress": "Riverside House, Yew Street, Kings Reach Business Park",
"locality": "Stockport",
"region": "UKD6",
"postalCode": "SK4 2HD",
"countryName": "United Kingdom"
},
"roles": [
"supplier"
],
"details": {
"scale": "sme"
}
}
],
"buyer": {
"id": "GB-FTS-40849",
"name": "Uttlesford District Council"
},
"language": "en",
"awards": [
{
"id": "001151-2022-1",
"relatedLots": [
"1"
],
"status": "active",
"suppliers": [
{
"id": "GB-FTS-40850",
"name": "Print Image Network Limited"
}
]
}
],
"contracts": [
{
"id": "001151-2022-1",
"awardID": "001151-2022-1",
"status": "active",
"value": {
"amount": 225000,
"currency": "GBP"
},
"dateSigned": "2022-01-11T00:00:00Z"
}
],
"bids": {
"statistics": [
{
"id": "1",
"measure": "bids",
"relatedLot": "1",
"value": 9
},
{
"id": "2",
"measure": "smeBids",
"relatedLot": "1",
"value": 6
},
{
"id": "3",
"measure": "foreignBidsFromEU",
"relatedLot": "1",
"value": 0
},
{
"id": "4",
"measure": "foreignBidsFromNonEU",
"relatedLot": "1",
"value": 0
},
{
"id": "5",
"measure": "electronicBids",
"relatedLot": "1",
"value": 9
}
]
}
}