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Supply of Archival Boxboard

National Library of Scotland

This public procurement record has 3 releases in its history.

AwardUpdate

14 Jan 2026 at 08:56

Award Notice
Award

20 Jan 2022 at 10:14

Award Notice
Tender

01 Sep 2021 at 15:24

Tender Notice
Summary of the contracting process

The procurement process initiated by the National Library of Scotland involves the "Supply of Archival Boxboard", focusing on the goods category. This tender is a collaborative effort with the National Records of Scotland, aiming to acquire archival boxboard to enhance their archival capabilities. The process adheres to the Public Contracts (Scotland) Regulations 2015 and has seen the contract extended due to unforeseen circumstances. The primary location of delivery is the National Library of Scotland in Edinburgh, UK. As of January 2026, the procurement has progressed to contract updates and award notifications, with previous key milestones including the initial contract signing in January 2022.

This tender presents significant opportunities for businesses in the handmade paper or paperboard industry, particularly those specialising in archival and conservation materials. Firms capable of supplying high-quality archival boxboard that meets ISO and BS standards and can integrate with existing box-making and die-cutting machinery will be well-positioned to benefit. SMEs like Conservation By Design Limited have already secured contracts under this tender, highlighting the accessibility for smaller enterprises. The open procurement method ensures transparency and competitiveness, providing a level playing field for potential suppliers seeking to establish or expand their presence within the public sector in the UK.

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Notice Information

Notice Title

Supply of Archival Boxboard

Notice Description

The National Library of Scotland 'the Library' and National Records of Scotland 'NRS' both use KasemakeCAD box making machines for the production of archival boxes. The Library also uses a Global RBC70 die-cutting machine. Both organisations require a call-off contract for supply and delivery of archival boxboard and associated services as detailed in full below. This contract will replace the current contract that is due to end in January 2022.

Lot Information

Lot 1

The National Library of Scotland 'NLS' and the National Records of Scotland 'NRS' have extended the financial value of this contract by 20% in line with Regulation 72(1)(e) of the Public Contracts (Scotland) Regulations 2015. The duration stipulated under section II.2.7 below is an estimate only, and the exact end date for the contract period covered by this modification will be driven by the maximum allowable financial spend during this period.

Renewal: The contract award will be for a minimum of two (2) years and may be extended year on year up to a maximum of four (4) by mutual agreement and subject to satisfactory performance.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-02dc02
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/002914-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

22 - Printed matter and related products

CPV Codes

22992000 - Hand-made paper or paperboard

22993100 - Photosensitive paper or paperboard

22993200 - Heat-sensitive paper or paperboard

22993300 - Thermographic paper or paperboard

22993400 - Corrugated paper or paperboard

Notice Value(s)

Tender Value
£160,000 £100K-£500K
Lots Value
£160,000 £100K-£500K
Awards Value
Not specified
Contracts Value
£160,000 £100K-£500K

Notice Dates

Publication Date
14 Jan 20267 months ago
Submission Deadline
4 Oct 2021Expired
Future Notice Date
Not specified
Award Date
5 Jan 20224 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
National Library of Scotland
Additional Buyers

National Records of Scotland

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH1 1EW
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Supplier Information

Number of Suppliers
1
Supplier Name

Conservation By Design Limited

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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