Award

Cambridge City Council - Cleaning for communal areas of council housing

CAMBRIDGE CITY COUNCIL

This public procurement record has 2 releases in its history.

Award

03 Mar 2022 at 14:56

Tender

05 Sep 2021 at 20:36

Summary of the contracting process

The Cambridge City Council has initiated a tender process for cleaning services specifically for the communal areas of council housing in the city. Classified under the CPV code for cleaning and sanitation services, this procurement is currently at the award stage. The contract, valued at £2,685,000, has a primary term of three years, with possibilities for extensions based on performance. The anticipated start date for the new contract is 1st April 2022, following the conclusion of the current contract on 31st March 2022. The procurement method employed is an open procedure, allowing a wide range of suppliers to submit their proposals.

This tender presents significant opportunities for businesses specialising in cleaning services, particularly those with experience in managing large-scale contracts within local authorities. Companies that can demonstrate value through a balance of competitive pricing and high-quality service standards will be well-positioned to compete. Additionally, suppliers should be prepared for the TUPE regulations that may affect employee transfers associated with the contract. Given the nature of the work and the potential for long-term contracts, small to medium-sized enterprises (SMEs) focused on facilities management would find this tender especially relevant.

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Notice Title

Cambridge City Council - Cleaning for communal areas of council housing

Notice Description

Cambridge City Council (The Council) requires a supplier to fulfil its building cleaning services for the city, for communal areas of council housing. This element of the City Councils building cleaning requirements is part of its wider cleaning requirements which were tendered and awarded with the contracts starting on the 1st April 20211. The previous tender used the following five lot structure as follows: * Lot 1: Administration, commercial buildings, community centres and operational buildings (Contracted April 2021) * Lot 2: Public toilets (Contracted April 2021) * Lot 3: City Homes communal areas and sheltered housing schemes (this procurement exercise) * Lot 4: Multi-storey car parks (Contracted April 2021) * Lot 5: Window cleaning (Contracted April 2021) The Council are now proceeding with a new Procurement separate procurement to find a supplier to fulfil building cleaning services for City Homes communal areas and sheltered housing schemes. Please note this contract includes TUPE. The current contract for Housing Cleaning includes elements that are not included within this tender as such the exact nature of the TUPE requirements and who transfer to whom will not be known until the selection process is complete and the successful tenderer has been identified. The Council will provide TUPE information upon request and the completion of a non-disclosure agreement. A contract term is initially 3 years, with an option to extend by 2 years then up to 2 further years, if the supplier is performing satisfactorily, and the service can be shown to continue to provide best value to the Council; this gives a maximum possible contract length of 7 years. Assessment - price: quality tender assessment split of 40% price: 60% quality. The current contract is due to end on the 31st March 2022 it is not anticipated that this will be extended. The anticipated start date of the new contract is the 1st April 2022.

Lot Information

Lot 1

Cambridge City Council (The Council) requires a supplier to fulfil its building cleaning services for the city, for communal areas of council housing. This element of the City Councils building cleaning requirements is part of its wider cleaning requirements which were tendered and awarded with the contracts starting on the 1st April 20211. The previous tender used the following five lot structure as follows: * Lot 1: Administration, commercial buildings, community centres and operational buildings (Contracted April 2021) * Lot 2: Public toilets (Contracted April 2021) * Lot 3: City Homes communal areas and sheltered housing schemes (this procurement exercise) * Lot 4: Multi-storey car parks (Contracted April 2021) * Lot 5: Window cleaning (Contracted April 2021) The Council are now proceeding with a new Procurement separate procurement to find a supplier to fulfil building cleaning services for City Homes communal areas and sheltered housing schemes. Please note this contract includes TUPE. The current contract for Housing Cleaning includes elements that are not included within this tender as such the exact nature of the TUPE requirements and who transfer to whom will not be known until the selection process is complete and the successful tenderer has been identified. The Council will provide TUPE information upon request and the completion of a non-disclosure agreement. A contract term is initially 3 years, with an option to extend by 2 years then up to 2 further years, if the supplier is performing satisfactorily, and the service can be shown to continue to provide best value to the Council; this gives a maximum possible contract length of 7 years. Assessment - price: quality tender assessment split of 40% price: 60% quality. The current contract is due to end on the 31st March 2022 it is not anticipated that this will be extended. The anticipated start date of the new contract is the 1st April 2022.

Renewal: Contract will be re-procured in the final year of the term

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-02dd4c
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/005892-2022
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

90 - Sewage, refuse, cleaning and environmental services


CPV Codes

39830000 - Cleaning products

90900000 - Cleaning and sanitation services

Notice Value(s)

Tender Value
£2,685,000 £1M-£10M
Lots Value
£2,685,000 £1M-£10M
Awards Value
Not specified
Contracts Value
£2,685,000 £1M-£10M

Notice Dates

Publication Date
3 Mar 20224 years ago
Submission Deadline
6 Oct 2021Expired
Future Notice Date
Not specified
Award Date
3 Mar 20224 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
CAMBRIDGE CITY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CAMBRIDGE
Postcode
CB2 3QJ
Post Town
Cambridge
Country
England

Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH4 Cambridgeshire and Peterborough
Small Region (ITL 3)
TLH42 Cambridgeshire CC
Delivery Location
TLH12 Cambridgeshire CC

Local Authority
Cambridge
Electoral Ward
Market
Westminster Constituency
Cambridge

Supplier Information

Number of Suppliers
1
Supplier Name

GOSHEN MULTISERVICES

Open Contracting Data Standard (OCDS)

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