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35mm/16mm cinematographic film scanners for archival use

The National Library of Wales

This public procurement record has 3 releases in its history.

Award

14 Feb 2022 at 13:05

Award Notice
Tender

04 Nov 2021 at 16:25

Tender Notice
Planning

15 Oct 2021 at 11:34

Planning Notice
Summary of the contracting process

The National Library of Wales is currently in the planning stage for a procurement process to acquire 2 to 3 new 35mm/16mm cinematographic film scanners for archival use. The estimated value for this project is £210,000, and tenders will be sought for the supply, installation, training, and maintenance of the scanners. Interested parties should note that the tender period is expected to open soon, with the first communication concerning this procurement issued on 4th November 2021. The delivery location for this procurement will be the National Library of Wales in Aberystwyth, under the goods category classified as apparatus for sound, video-recording, and reproduction.

This procurement opportunity offers significant potential for businesses specialising in audio-visual equipment, including manufacturers and suppliers of cinematographic tools, as well as service providers capable of offering installation and maintenance solutions. Companies that have experience in archival projects, particularly in heritage preservation and media management, will find this tender especially relevant. Establishing a contract with the National Library of Wales presents an excellent opportunity for growth within the sector, especially for SMEs looking to expand their public sector portfolio.

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Notice Information

Notice Title

35mm/16mm cinematographic film scanners for archival use

Notice Description

The National Library of Wales is seeking to expand its current audio-visual scanning facility with the addition of 2 (or possibly 3) new 35mm/16mm cinematographic film scanners suitable for archival use.

Lot Information

Lot 1

The National Library of Wales is seeking to expand its current audio-visual scanning facility with the addition of 2 (or possibly 3) new 35mm/16mm cinematographic film scanners suitable for archival use. Tenders will be requested for the Supply, Installation, Training and Maintenance of the scanners.

Options: Tenderers should provide a costing for the following options: a. Year 4 support and maintenance of equipment provided under the Lump Sum Fee. b. Year 5 support and maintenance of equipment provided under the Lump Sum Fee. c. An additional 16mm scanner to the specification provided above, including delivery, commissioning and 3 years' support and maintenance d. Year 4 support and maintenance for additional 16mm scanner e. Year 5 support and maintenance for additional 16mm scanner f. An additional 35mm scanner to the specification provided above, including delivery, commissioning and 3 years' support and maintenance g. Year 4 support and maintenance for additional 35mm scanner h. Year 5 support and maintenance for additional 35mm scanner The Optional Sums are not taken into consideration in the tendering competition, but the Library may choose to order items from the Optional Sums of the winning tender.

Renewal: The Company shall provide a minimum of 3 years on-site maintenance of the equipment including parts and labour and software upgrades. Costing should be supplied for optional Year 4 and 5 support and maintenance of equipment including parts and labour and software upgrades.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-02ec41
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/004133-2022
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

CPV Codes

32321100 - Film equipment

32321200 - Audio-visual equipment

32330000 - Apparatus for sound, video-recording and reproduction

Notice Value(s)

Tender Value
£210,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£305,543 £100K-£500K

Notice Dates

Publication Date
14 Feb 20224 years ago
Submission Deadline
6 Dec 2021Expired
Future Notice Date
4 Nov 2021Expired
Award Date
23 Dec 20214 years ago
Contract Period
21 Dec 2021 - 28 Feb 2022 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The National Library of Wales
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CEREDIGION
Postcode
SY23 3BU
Postcode Area
Shrewsbury
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL4 Mid and South West Wales
Small Region (ITL 3)
TLL41 Mid Wales
Delivery Location
TLL Wales
Local Authority
Ceredigion
Electoral Ward
Aberystwyth Morfa a Glais
Westminster Constituency
Ceredigion Preseli

Supplier Information

Number of Suppliers
1
Supplier Name

DVSS Limited

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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