Award

NPS Framework Agreement for the Supply & Distribution of Fresh Food & Beverages (Inc. Frozen Meat)

CAERPHILLY COUNTY BOROUGH COUNCIL

This public procurement record has 1 release in its history.

AwardUpdate

25 Oct 2021 at 16:05

Summary of the contracting process

The Caerphilly County Borough Council is overseeing the NPS Framework Agreement for the Supply & Distribution of Fresh Food & Beverages, including Frozen Meat. This procurement falls under the goods category within the food and beverages industry, and spans various geographical zones across Wales, with a total indicative expenditure of approximately £70 million. The contract period began on 29th August 2017 and is set to conclude on 29th August 2023. The framework has been established to provide services to a wide range of Welsh bodies, including local authorities, health boards, and educational institutions, allowing them to source fresh produce as needed.

This tender presents a considerable opportunity for suppliers in the food and beverage sector, particularly those capable of meeting the diverse requirements of public sector bodies across Wales. Large-scale producers and suppliers of fresh food, dairy products, and beverages are especially well-suited to compete, as are small to medium-sized enterprises (SMEs) that can offer innovative solutions and local sourcing capabilities. By participating in this framework, businesses can secure contracts with various governmental and health organisations, thus fostering growth and expanding their market presence in the region.

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Notice Title

NPS Framework Agreement for the Supply & Distribution of Fresh Food & Beverages (Inc. Frozen Meat)

Notice Description

Lot Information

Lot 1

The framework agreement is for the Supply and Distribution of Fresh Food and Beverages (including Frozen Meat). There are 32 geographical zones within this Framework with the following indicative expenditure values by Zone for the term of the agreement:- All figures quoted GBP Zone 1 Blaenau Gwent:- 548,000 Zone 2 Bridgend:- 2,192,000 Zone 3 Caerphilly:- 2,192,000 Zone 4 Cardiff:- 2,192,000 Zone 5 Carmarthenshire:- 1,370,000 Zone 6 Ceredigion:- 1,370,000 Zone 7 Conwy:- 548,000 Zone 8 Denbighshire:- 1,370,000 Zone 9 Flintshire:- 548,000 Zone 10 Gwynedd:- 548,000 Zone 11 Isle Of Anglesey:- 548,000 Zone 12 Merthyr Tydfil:- 2,192,000 Zone 13 Monmouthshire:- 1,370,000 Zone 14 Neath Port Talbot:- 548,000 Zone 15 Newport:- 1,370,000 Zone 16 Pembrokeshire:- 548,000 Zone 17 Powys- North:- 548,000 Zone 18 Powys - South:- 548,000 Zone 19 Rhondda Cynon Taf:- 2,192,000 Zone 20 City and County of Swansea:- 2,192,000 Zone 21 Torfaen:- 548,000 Zone 22 Vale of Glamorgan:- 548,000 Zone 23 Wrexham:- 1,370,000 Zone 24 Abertawe Bro Morgannwg University Health Board:- 3,960,000 Zone 25 Aneurin Bevan Health Board:- 2,970,000 Zone 26 Betsi Cadwaladr University Health Board:- 3,960,000 Zone 27 Cardiff and Vale University Health Board:- 2,970,000 Zone 28 Cwm Taf Health Board:- 2,970,000 Zone 29 Hywel Dda Health Board:- 1,980,000 Zone 30 Powys Teaching Health Board:- 594,000 Zone 31 Velindre NHS Trust:- 396,000 Zone 32 All Wales:- 47,200,000 The aforementioned framework agreement and its associated Geographical Zones are not restricted to specific Customer Organisations i.e. Customer Organisations can commission through any of the lots and the associated geographical zones.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-02efb3
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/026694-2021
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

15 - Food, beverages, tobacco and related products


CPV Codes

15000000 - Food, beverages, tobacco and related products

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£70,000,000 £10M-£100M

Notice Dates

Publication Date
25 Oct 20214 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
28 Aug 20178 years ago
Contract Period
28 Aug 2017 - 29 Aug 2023 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Not Specified
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
CAERPHILLY COUNTY BOROUGH COUNCIL
Contact Name
Rhys James
Contact Email
jamesrm1@caerphilly.gov.uk
Contact Phone
+44 1443863062

Buyer Location

Locality
HENGOED
Postcode
CF82 7PG
Post Town
Cardiff
Country
Wales

Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL53 Gwent Valleys
Delivery Location
TLL Wales

Local Authority
Caerphilly
Electoral Ward
Ystrad Mynach
Westminster Constituency
Caerphilly

Supplier Information

Number of Suppliers
27
Supplier Names

A.J. REES & SON'S

BISHOP, WR

BRAKE BROS.

CASTELL HOWELL FOODS

COTTESWOLD DAIRY

CYMRU DAIRY

D E EVANS

D. GIBBON & SONS

DAIRYLINK

DDOL FACH DAIRY

DOUGLAS WILLIS

GW&SR DAVIES & SON

HENLLAN BREAD (UK

JAMES DUROSE

JK LEWIS & SON

JOHN SHEPPARD BUTCHERS

JONES & DAVIES (FRUIT

MARK HUNTER

MATHIAS DAIRIES

MEDINA DAIRY

PETERS FOOD SERVICE

POWYS PRODUCE

RON CHALKER (THE POTATO MAN

SLICE AND DICE

TOMLINSON'S DAIRIES

TOTAL PRODUCE CARDIFF

WOOSNAM DAIRIES

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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            },
            "address": {
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                "locality": "Blackwood",
                "region": "UKL16",
                "postalCode": "np123xr",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1443832381"
            },
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            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-32715",
            "name": "DairyLink UK Ltd.",
            "identifier": {
                "legalName": "DairyLink UK Ltd."
            },
            "address": {
                "streetAddress": "G20, Ty Cynon House, Navigation Park",
                "locality": "Abercynon",
                "region": "UK",
                "postalCode": "CF454SN",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 7979704894"
            },
            "roles": [
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            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-32716",
            "name": "TOMLINSON'S DAIRIES LIMITED,",
            "identifier": {
                "legalName": "TOMLINSON'S DAIRIES LIMITED,"
            },
            "address": {
                "streetAddress": "FIVE CROSSES INDUSTRIAL ESTATE,, MINERA,",
                "locality": "WREXHAM.",
                "region": "UKL23",
                "postalCode": "LL113RD",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1978758833"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-32717",
            "name": "D E EVANS LTD",
            "identifier": {
                "legalName": "D E EVANS LTD"
            },
            "address": {
                "streetAddress": "D E EVANS LTD, 50 Tylcha Ganol",
                "locality": "PORTH",
                "region": "UKL15",
                "postalCode": "CF398BY",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 7970981957"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-32718",
            "name": "D. GIBBON & SONS LTD",
            "identifier": {
                "legalName": "D. GIBBON & SONS LTD"
            },
            "address": {
                "streetAddress": "D. GIBBON & SONS LTD, Unit 2 ESPERANTO WAY",
                "locality": "NEWPORT",
                "region": "UKL21",
                "postalCode": "NP190RD",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1633278444"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-32719",
            "name": "HENLLAN BREAD (UK) LTD",
            "identifier": {
                "legalName": "HENLLAN BREAD (UK) LTD"
            },
            "address": {
                "streetAddress": "HENLLAN BREAD (UK) LTD, COLOMENDY TRADING ESTATE",
                "locality": "DENBIGH",
                "region": "UK",
                "postalCode": "LL165TA",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1745812671"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            },
            "additionalContactPoints": [
                {
                    "telephone": "+44 17451671"
                }
            ]
        },
        {
            "id": "GB-FTS-32720",
            "name": "JK Lewis & Son Ltd",
            "identifier": {
                "legalName": "JK Lewis & Son Ltd"
            },
            "address": {
                "streetAddress": "Preseli Stores, Crymych",
                "locality": "Pembrokeshire",
                "region": "UKL14",
                "postalCode": "SA413QF",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1239831288"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-32721",
            "name": "Peters Food Service",
            "identifier": {
                "legalName": "Peters Food Service"
            },
            "address": {
                "streetAddress": "Bedwas House Industrial Estate, Bedwas",
                "locality": "Caerphilly",
                "region": "UK",
                "postalCode": "CF838XP",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 7746907392"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        },
        {
            "id": "GB-FTS-32722",
            "name": "GW&SR Davies & Son",
            "identifier": {
                "legalName": "GW&SR Davies & Son"
            },
            "address": {
                "streetAddress": "Lower Cilhaul, Cwm Golau, Cyfronydd",
                "locality": "Welshpool",
                "region": "UKL24",
                "postalCode": "SY219EY",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-32723",
            "name": "MATHIAS DAIRIES",
            "identifier": {
                "legalName": "MATHIAS DAIRIES"
            },
            "address": {
                "streetAddress": "Ginger Hill, Poyston Cross Crundale",
                "locality": "Haverfordwest",
                "region": "UKL18",
                "postalCode": "SA624EB",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-32724",
            "name": "Medina Dairy Ltd",
            "identifier": {
                "legalName": "Medina Dairy Ltd"
            },
            "address": {
                "streetAddress": "Medina Dairy Ltd, VALE ROAD",
                "locality": "WINDSOR",
                "region": "UKI7",
                "postalCode": "SL45JL",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        },
        {
            "id": "GB-FTS-32725",
            "name": "James Durose",
            "identifier": {
                "legalName": "James Durose"
            },
            "address": {
                "streetAddress": "High House Farm, Bryngwyn, Raglan",
                "locality": "Usk",
                "region": "UKL21",
                "postalCode": "NP152BS",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-32726",
            "name": "CYMRU DAIRY LTD",
            "identifier": {
                "legalName": "CYMRU DAIRY LTD"
            },
            "address": {
                "streetAddress": "CYMRU DAIRY LTD, Unit10 Lyon Close Penarth Rd",
                "locality": "CARDIFF",
                "region": "UKL22",
                "postalCode": "CF118TZ",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-111",
            "name": "High Court",
            "identifier": {
                "legalName": "High Court"
            },
            "address": {
                "streetAddress": "Royal Courts of Justice, The Strand",
                "locality": "London",
                "postalCode": "WC2A 2LL",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 2079477501"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "id": "GB-FTS-32701",
        "name": "Caerphilly County Borough Council"
    },
    "contracts": [
        {
            "id": "026694-2021-NPS-FOOD-0068-2016-1",
            "awardID": "026694-2021-NPS-FOOD-0068-2016-1",
            "title": "NPS Framework Agreement for the Supply & Distribution of Fresh Food & Beverages (Inc. Frozen Meat)",
            "status": "active",
            "value": {
                "amount": 70000000,
                "currency": "GBP"
            },
            "dateSigned": "2017-08-29T00:00:00+01:00",
            "period": {
                "startDate": "2017-08-29T00:00:00+01:00",
                "endDate": "2023-08-29T23:59:59+01:00"
            },
            "items": [
                {
                    "id": "1",
                    "classification": {
                        "scheme": "CPV",
                        "id": "15000000",
                        "description": "Food, beverages, tobacco and related products"
                    },
                    "deliveryAddresses": [
                        {
                            "region": "UKL"
                        }
                    ],
                    "deliveryLocation": {
                        "description": "The framework agreement is for the Supply and Distribution of Fresh Food and Beverages (including Frozen Meat)"
                    },
                    "relatedLot": "1"
                }
            ],
            "amendments": [
                {
                    "id": "1",
                    "description": "The National Procurement Service (NPS Wales) novated control of this framework agreement to Caerphilly County Borough Council in April of 2020 which coincided with the start of the Covid19 pandemic. Since that time, the framework agreement has not been fully utilised by its participating members due to a number of reasons, including the Welsh Governments decision to implement lockdowns and school closures throughout the course of the pandemic. The reduction in usage has therefore had a detrimental impact on the supply chain and made it extremely difficult to predict the future requirements of the framework Agreement. Due to current market conditions, the Council and framework participants have taken the decision to extend the framework agreement for a period of up to 12 months inclusive of an additional twelve month extension option. It is envisaged that the extension period will allow the market time to stablise prior to undertaking a new collaborative tender process for this provision. If it is found that the market stabilises sooner then the group may take the decision to undertake a new tender exercise earlier. The modification will not change the overall nature of the framework agreement, as the contractors will still be supplying the same goods on the same terms as previously agreed.",
                    "rationale": "Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee: The Covid19 Pandemic has been an unprecedented time for the Council,framework participants and the supply chain and its effects have forced considerable change and unpredictability for all concerned. Events such as lockdowns, releasing of restrictions, the opening and closing of Schools and the provision of free school meals have all created uncertainty and fluctuations in the market. This means that until the market fully stabilises, that it is difficult for the Council and framework participants to fully predict its requirements moving forward and therefore for suppliers to price and tender accordingly."
                }
            ]
        }
    ],
    "links": [
        {
            "rel": "prev",
            "href": "https://ted.europa.eu/udl?uri=TED:NOTICE:053247-2018:TEXT:EN:HTML"
        }
    ],
    "language": "en"
}