Notice Information
Notice Title
Dental School Patient Administration System (PAS)
Notice Description
The University's new Dental School is aiming to open by September 2022. The Bristol Dental School is currently integrated and collocated with the Bristol Dental Hospital, which is run by the Universities Hospitals Bristol & Weston NHS Foundation Trust. As such, the IT systems currently used by the Dental School to facilitate clinical practice are those used by, and provided by, the NHS Trust. The intention of the New Dental School project is to separate the University's Dental School both physically and operationally from the Dental Hospital and the NHS Trust, creating a separate and independent Dental School and clinical facility based at a new dedicated location within Bristol. In conjunction with this move, the Dental School's operating model will be redefined to deliver enhancements to the quality of clinical education along with significant improvements to student, staff and patient experience. By separating from the NHS Trust, and the Dental Hospital, the New Dental School will need to procure a number of new IT systems to support the clinical practice elements of the school. This procurement is specifically for the provision of Patient Administration System (PAS) software. The new system must ensure that the Dental School can manage all interactions with patients digitally, on the system, including a full record of all interaction / engagement with the patient, treatment plan, booking of appointments and clinics and digital access to scans, images, patient letters and other documents associated with the patient or their treatment. It is expected that the system will manage: * Patient records and associated data (charts, treatment plans, scans & image files, patient letters etc.) * A process for clinical supervisors to review and approve student updates to patient records (e.g. patient notes, treatment plans) * A mechanism for managing patient referrals to and from other care providers (including sharing of relevant patient details, notes and scans, X-rays and image files) * Functionality to support onboarding of new patients (referrals and self-referral requests, triage of referral requests) * Appointment management, including the scheduling and resourcing of clinics * Patient communications (e.g. paper, email and ideally SMS) The solution should also provide data analytics and insights that can be used to help maintain and improve clinical practice and patient experience. Note: vendors also refer to this type of system as a 'Practice Management' system.
Lot Information
Lot 1
This procurement is specifically for the provision of Patient Administration System (PAS) software. The requirements are published in full at University of Bristol's tendering portal. Please register and review Opportunities for access.
Options: The contract duration is 4 years plus 2 x one year option periods.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-02f4d8
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/028011-2021
- Current Stage
- Tender
- All Stages
- Tender
Procurement Classification
- Notice Type
- Tender Notice
- Procurement Type
- Standard
- Procurement Category
- Goods
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
48 - Software package and information systems
-
- CPV Codes
48814200 - Patient-administration system
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 8 Nov 20214 years ago
- Submission Deadline
- 9 Dec 2021Expired
- Future Notice Date
- Not specified
- Award Date
- Not specified
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Active
- Lots Status
- Active
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- UNIVERSITY OF BRISTOL
- Contact Name
- Not specified
- Contact Email
- tu19629@bristol.ac.uk
- Contact Phone
- +44 01179289000
Buyer Location
- Locality
- BRISTOL
- Postcode
- BS8 1QU
- Post Town
- Bristol
- Country
- England
-
- Major Region (ITL 1)
- TLK South West (England)
- Basic Region (ITL 2)
- TLK5 West of England
- Small Region (ITL 3)
- TLK51 Bristol, City of
- Delivery Location
- Not specified
-
- Local Authority
- Bristol, City of
- Electoral Ward
- Central
- Westminster Constituency
- Bristol Central
Further Information
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-02f4d8-2021-11-08T22:45:07Z",
"date": "2021-11-08T22:45:07Z",
"ocid": "ocds-h6vhtk-02f4d8",
"initiationType": "tender",
"tender": {
"id": "itt_809. IT-2105-099-PC_1958",
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
},
"title": "Dental School Patient Administration System (PAS)",
"status": "active",
"classification": {
"scheme": "CPV",
"id": "48814200",
"description": "Patient-administration system"
},
"mainProcurementCategory": "goods",
"description": "The University's new Dental School is aiming to open by September 2022. The Bristol Dental School is currently integrated and collocated with the Bristol Dental Hospital, which is run by the Universities Hospitals Bristol & Weston NHS Foundation Trust. As such, the IT systems currently used by the Dental School to facilitate clinical practice are those used by, and provided by, the NHS Trust. The intention of the New Dental School project is to separate the University's Dental School both physically and operationally from the Dental Hospital and the NHS Trust, creating a separate and independent Dental School and clinical facility based at a new dedicated location within Bristol. In conjunction with this move, the Dental School's operating model will be redefined to deliver enhancements to the quality of clinical education along with significant improvements to student, staff and patient experience. By separating from the NHS Trust, and the Dental Hospital, the New Dental School will need to procure a number of new IT systems to support the clinical practice elements of the school. This procurement is specifically for the provision of Patient Administration System (PAS) software. The new system must ensure that the Dental School can manage all interactions with patients digitally, on the system, including a full record of all interaction / engagement with the patient, treatment plan, booking of appointments and clinics and digital access to scans, images, patient letters and other documents associated with the patient or their treatment. It is expected that the system will manage: * Patient records and associated data (charts, treatment plans, scans & image files, patient letters etc.) * A process for clinical supervisors to review and approve student updates to patient records (e.g. patient notes, treatment plans) * A mechanism for managing patient referrals to and from other care providers (including sharing of relevant patient details, notes and scans, X-rays and image files) * Functionality to support onboarding of new patients (referrals and self-referral requests, triage of referral requests) * Appointment management, including the scheduling and resourcing of clinics * Patient communications (e.g. paper, email and ideally SMS) The solution should also provide data analytics and insights that can be used to help maintain and improve clinical practice and patient experience. Note: vendors also refer to this type of system as a 'Practice Management' system.",
"lots": [
{
"id": "1",
"description": "This procurement is specifically for the provision of Patient Administration System (PAS) software. The requirements are published in full at University of Bristol's tendering portal. Please register and review Opportunities for access.",
"contractPeriod": {
"durationInDays": 2160
},
"hasRenewal": false,
"submissionTerms": {
"variantPolicy": "notAllowed"
},
"hasOptions": true,
"options": {
"description": "The contract duration is 4 years plus 2 x one year option periods."
},
"status": "active"
}
],
"items": [
{
"id": "1",
"deliveryAddresses": [
{
"region": "UK"
}
],
"relatedLot": "1"
}
],
"submissionMethod": [
"electronicSubmission",
"written"
],
"submissionMethodDetails": "https://tenders.bris.ac.uk/web/login.html",
"communication": {
"atypicalToolUrl": "https://tenders.bris.ac.uk/web/login.html"
},
"documents": [
{
"id": "economic",
"documentType": "economicSelectionCriteria"
},
{
"id": "technical",
"documentType": "technicalSelectionCriteria"
}
],
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"tenderPeriod": {
"endDate": "2021-12-09T14:00:00Z"
},
"submissionTerms": {
"languages": [
"en"
],
"bidValidityPeriod": {
"durationInDays": 180
}
},
"awardPeriod": {
"startDate": "2021-12-09T15:00:00Z"
},
"bidOpening": {
"date": "2021-12-09T15:00:00Z",
"address": {
"streetAddress": "Remote"
},
"description": "Tenders will be opened electronically"
},
"hasRecurrence": false,
"reviewDetails": "Bidders have the right to appeal as set out in the Public Contracts Regulations 2015. Proceedings under the Public Contracts Regulations 2015 are time limited and any such proceedings must be brought in the High Court of England and Wales"
},
"parties": [
{
"id": "GB-FTS-33948",
"name": "University of Bristol",
"identifier": {
"legalName": "University of Bristol"
},
"address": {
"streetAddress": "University of Bristol Beacon House Queens Road Bristol, BS8 1QU, UK",
"locality": "Bristol",
"region": "UK",
"postalCode": "BS8 1QU",
"countryName": "United Kingdom"
},
"contactPoint": {
"telephone": "+44 01179289000",
"email": "tu19629@bristol.ac.uk",
"url": "https://tenders.bris.ac.uk/web/login.html"
},
"roles": [
"buyer"
],
"details": {
"url": "http://www.bristol.ac.uk",
"classifications": [
{
"scheme": "TED_CA_TYPE",
"id": "BODY_PUBLIC",
"description": "Body governed by public law"
},
{
"scheme": "COFOG",
"id": "09",
"description": "Education"
}
]
}
},
{
"id": "GB-FTS-33949",
"name": "Royal Courts of Justice",
"identifier": {
"legalName": "Royal Courts of Justice"
},
"address": {
"locality": "Strand, London WC2A 2LL",
"postalCode": "WC2A 2LL",
"countryName": "United Kingdom"
},
"roles": [
"reviewBody"
]
}
],
"buyer": {
"id": "GB-FTS-33948",
"name": "University of Bristol"
},
"language": "en"
}