Award

Planned and Reactive Maintenance Services for Heating, Ventilation and Air Conditioning

BUCKINGHAMSHIRE AND MILTON KEYNES FIRE AUTHORITY

This public procurement record has 2 releases in its history.

Award

10 Mar 2022 at 09:39

Tender

17 Nov 2021 at 11:15

Summary of the contracting process

The Buckinghamshire and Milton Keynes Fire Authority is seeking a service provider for Planned and Reactive Maintenance Services for Heating, Ventilation, and Air Conditioning (HVAC). This contract, with a total estimated value of £335,000 over a potential five-year term, is currently in the Award stage following its completion. The primary location for the services will be across 19 sites within Buckinghamshire and Milton Keynes, managed from the authority’s headquarters in Aylesbury. The contract period begins on 1 April 2022, following an expected award announcement in February 2022. Interested bidders were required to submit their proposals by 7 January 2022.

This tender presents valuable opportunities for businesses committed to HVAC services, particularly those with experience in both wet and dry systems across various sites—including those operating gas, LPG, or heating oil systems. Providers specialising in maintenance and repair services, particularly small and medium enterprises (SMEs), may find this tender fitting, especially due to the average annual contract value of around £67,000. Furthermore, successful providers may have the chance to engage in future capital projects associated with this contract, offering a pathway for business expansion.

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Notice Title

Planned and Reactive Maintenance Services for Heating, Ventilation and Air Conditioning

Notice Description

Buckinghamshire and Milton Keynes Fire Authority (BMKFA) (the contracting Authority) wish to appoint a single Service Provider to provide the complete HVAC services detailed in the specification of requirements for Buckinghamshire Fire and Rescue Service. The Contracting Authority's service delivery is managed through its Headquarters facilities department, based at Aylesbury, Buckinghamshire, across 19 sites within the county of Buckinghamshire and Milton Keynes. The successful bidder will also be provided with access to bid for future capital project opportunities that may arise during the contract term, which fall within the area of service expertise contained within the specification.The successful bidder will be required to provide a range of services to maintain the Authority's Pre-Planned maintenance services along with the Reactive maintenance services for all the HVAC requirements detailed within the Specification of Requirement.

Lot Information

Lot 1

Buckinghamshire and Milton Keynes Fire Authority (BMKFA) (the contracting Authority) wish to appoint a single Service Provider to provide the complete HVAC services detailed in the specification of requirements for Buckinghamshire Fire and Rescue Service. The Contracting Authority's service delivery is managed through its Headquarters facilities department, based at Aylesbury, Buckinghamshire, across 19 sites within the county of Buckinghamshire and Milton Keynes. The successful bidder will also be provided with access to bid for future capital project opportunities that may arise during the contract term, which fall within the area of service expertise contained within the specification.The successful bidder will be required to provide a range of services to maintain the Authority's Pre-Planned maintenance services along with the Reactive maintenance services for all the HVAC requirements detailed within the Specification of Requirement. Bidders will be expected to demonstrate experience of a combination of wet and dry HVAC systems across multiple sites, including HVAC systems fuelled by Gas, LPG or Heating oil (Kerosene)Bidders are recommended to attend the 4 days of site visits, which will take place on the 6th, 7th, 8th, and 9th of December 2021. Full details of the four days of site visits are contained within the tender documents. The contract is expected to be awarded by February 2022 with a service commencement date of 01 April 2022. The initial contract term is for 3 years with an option to extend a further 24 months.The average annual value of the contract is estimated to be PS67k, with an estimated total contract value of PS335k for the possible full term of up to 5 years. The annual value consists of pre planned maintenance and reactive maintenance. Bidders wishing to participate in this tender opportunity must register on the Authority's e-procurement portal to express an interest and access the tender documents, via the following link:https://in-tendhost.co.uk/bucksfire/aspx/Home

Renewal: Option to extend up to a further 24 months to 31 March 2027

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-02f776
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/006541-2022
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services


CPV Codes

50700000 - Repair and maintenance services of building installations

50710000 - Repair and maintenance services of electrical and mechanical building installations

50720000 - Repair and maintenance services of central heating

50730000 - Repair and maintenance services of cooler groups

Notice Value(s)

Tender Value
£335,000 £100K-£500K
Lots Value
£350,000 £100K-£500K
Awards Value
Not specified
Contracts Value
£335,000 £100K-£500K

Notice Dates

Publication Date
10 Mar 20223 years ago
Submission Deadline
7 Jan 2022Expired
Future Notice Date
Not specified
Award Date
10 Mar 20223 years ago
Contract Period
31 Mar 2022 - 31 Mar 2025 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
BUCKINGHAMSHIRE AND MILTON KEYNES FIRE AUTHORITY
Contact Name
Procurement Manager
Contact Email
rondasmith@bucksfire.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
AYLESBURY
Postcode
HP20 1BD
Post Town
Hemel Hempstead
Country
England

Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ13 Buckinghamshire
Delivery Location
TLJ13 Buckinghamshire

Local Authority
Buckinghamshire
Electoral Ward
Aylesbury East
Westminster Constituency
Aylesbury

Supplier Information

Number of Suppliers
1
Supplier Name

TENCER

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