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Local Media Direct Buying Solutions

Isle of Wight Council

This public procurement record has 2 releases in its history.

Award

21 Oct 2022 at 14:49

Award Notice
Tender

17 Nov 2021 at 14:04

Tender Notice
Summary of the contracting process

The Isle of Wight Council has completed the tender process for the "Local Media Direct Buying Solutions" project. The procurement involved two lots: Lot 1 for official notices and Lot 2 for general advertising, with estimated annual spends of £37,000 and £90,000, respectively. The contract period runs from 1 March 2022 to 29 February 2024, with options for a 24-month extension. The award saw participation from various local media suppliers, such as Newsquest Media Group Limited, IW Observer Ltd, and Island Echo Ltd, among others.

This tender opportunity offers a chance for businesses in the advertising services industry to secure contracts for providing media solutions for the Isle of Wight Council. Potential suppliers need to establish a direct relationship with the Authority and be prepared for the non-exclusive nature of the Approved Supplier List. The procurement process follows an open procedure under the Public Contract Regulations 2015, with clear award criteria including quality and pricing assessments. The deadline for tender submissions was 4 January 2022, with active involvement from a range of SMEs catering to the advertising and media sector.

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Notice Information

Notice Title

Local Media Direct Buying Solutions

Notice Description

The Isle of Wight Council ("the Authority") invited Tenders from suitably qualified suppliers ("Potential Suppliers") to be part of the Authority's Approved Supplier List (ASL) (Framework Agreement) for the provision of Local Media Direct Buying Solutions for the Isle of Wight Council. This procurement followed the OPEN PROCEDURE under the Public Contract Regulations 2015. This procurement is being called an Approved Supplier List but is being set up utilising the structure of a framework agreement in accordance with regulation 33 of the Public Contract Regulations 2015. The Services under this ASL will include the Authority's printed Official Notices and also General Advertising requirements which may be in print, display, digital or radio advertising. Please note: The Authority requires a direct relationship with each local media supplier. This opportunity is divided into two lots. Lot 1- Official Notices - Estimated spend PS37,000 per annum Lot 2 - General Advertising - Estimated spend PS90,00 per annum The term of the Approved Supplier List Agreement shall be 1 March 2022 until 29 February 2024 with the option to extend for up to 24 months a further one year plus one year at the sole discretion of the Authority. Potential Suppliers should note that this is a non-exclusive Approved Supplier List and that no guarantee can be given with regard to the volume or value of work under either of the lots/Media Advertising Services.

Lot Information

Lot 1 - Official Notices

The Isle of Wight Council ("the Authority") invited Tenders from suitably qualified suppliers ("Potential Suppliers") to be part of the Authority's Approved Supplier List (ASL) (Framework Agreement) for the provision of Local Media Direct Buying Solutions for the Isle of Wight Council. This procurement is being called an Approved Supplier List but is being set up utilising the structure of a framework agreement in accordance with regulation 33 of the Public Contract Regulations 2015. This opportunity was divided into two lots. This lot is for: Lot 1- Official Notices - Estimated spend PS37,000 per annum Official Notices are a statutory requirement for the Authority to inform the public and must be in print in the Authority area of the Isle of Wight. Official Notices can cover anything from Planning, Licencing, Disposal of assets, Councillor Allowances, etc. The number and size of notices each week can vary. Please note: The Authority requires a direct relationship with each local media supplier. The term of the Approved Supplier List Agreement shall be 1 March 2022 until 29 February 2024 with the option to extend for up to 24 months a further one year plus one year at the sole discretion of the Authority. Potential Suppliers should note that this is a non-exclusive Approved Supplier List and that no guarantee can be given with regard to the volume or value of work under the lot. Additional information: All values are estimated for the duration of the framework including any possible extension period. There is guarantee of any value or volume of work.

Options: There is the option to extend for up to 24 months a further one year plus one year at the sole discretion of the Authority.

Lot 2 - General Advertising

The Isle of Wight Council ("the Authority") invited Tenders from suitably qualified suppliers ("Potential Suppliers") to be part of the Authority's Approved Supplier List (ASL) (Framework Agreement) for the provision of Local Media Direct Buying Solutions for the Isle of Wight Council. This procurement is being called an Approved Supplier List but is being set up utilising the structure of a framework agreement in accordance with regulation 33 of the Public Contract Regulations 2015. This opportunity was divided into two lots. This lot is for: Lot 2 - General Advertising - Estimated spend PS90,00 per annum General Advertising is a non-statutory process to inform residents of the Isle of Wight about Council services, recruitment, and other activities. This lot will be for various Media Advertising Services and includes: * Print * Digital * Audio/Visual * Outdoor including Billboards/Buses/Other Outdoor display sites, etc. * Other media advertising services including Full Campaign options and combined packages, etc. Please note: The Authority requires a direct relationship with each local media supplier. The term of the Approved Supplier List Agreement shall be 1 March 2022 until 29 February 2024 with the option to extend for up to 24 months a further one year plus one year at the sole discretion of the Authority. Potential Suppliers should note that this is a non-exclusive Approved Supplier List and that no guarantee can be given with regard to the volume or value of work under either of the lots/Media Advertising Services. Additional information: All values are estimated for the duration of the framework including any possible extension period. There is guarantee of any value or volume of work.

Options: There is the option to extend for up to 24 months a further one year plus one year at the sole discretion of the Authority.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-02f791
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/029786-2022
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79341000 - Advertising services

79341400 - Advertising campaign services

Notice Value(s)

Tender Value
£508,000 £500K-£1M
Lots Value
£508,000 £500K-£1M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
21 Oct 20223 years ago
Submission Deadline
4 Jan 2022Expired
Future Notice Date
Not specified
Award Date
22 Mar 20224 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Isle of Wight Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NEWPORT
Postcode
PO30 1UD
Postcode Area
Portsmouth
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ34 Isle of Wight
Delivery Location
TLJ34 Isle of Wight
Local Authority
Isle of Wight
Electoral Ward
Newport Central
Westminster Constituency
Isle of Wight West

Supplier Information

Number of Suppliers
7
Supplier Names

IW Observer Ltd

Island Echo Ltd.

Isle of Wight Jobs Ltd

Newsquest Media Group Limited

On The Wight Limited

Total Sense Media (Isle of Wight Radio & Beacon Magazine)

Vectis Radio

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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