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Welsh and English Translation, Transcription & Interpretation Services

Senedd Cymru / Welsh Parliament

This public procurement record has 2 releases in its history.

Award

04 May 2022 at 16:22

Award Notice
Tender

30 Nov 2021 at 10:15

Tender Notice
Summary of the contracting process

The Senedd Cymru / Welsh Parliament is seeking to establish a framework for Welsh and English Translation, Transcription, and Interpretation Services, with a total contract value of £1,300,000. The procurement process is currently in the active stage, initiated via a selective method, and consists of six lots for various services to be provided over a four-year period, starting from the contract sign date of 29 March 2022. The deadline for tender submissions is 4 January 2022, and the contract will require providers to deliver services across Wales.

This tender presents significant opportunities for businesses specialising in translation and interpretation services, especially those that cater to both Welsh and English languages. Companies equipped to handle urgent requests for document translations and those offering simultaneous interpretation for meetings would be particularly well-suited to compete. Given the variety of lots available, small and medium enterprises (SMEs) with expertise in language services can leverage this framework to secure ongoing contracts and potentially expand their market presence in the public sector.

How relevant is this notice?

Notice Information

Notice Title

Welsh and English Translation, Transcription & Interpretation Services

Notice Description

The Senedd is looking to award a framework for Welsh and English Translation, Transcription & Interpretation services that are to be delivered by external providers. The framework will consist of 6 Lots for each type of service required. The framework will be for a 4 year period and services will be called-off on an as and when basis. The Senedd has no obligation to commission any work under this framework throughout its' duration. The contract value stated is for the contract as a whole and consists of the services that may be required from each of the Lots over the 4 year contract duration

Lot Information

Transcription of Plenary or committee meetings

Substantially verbatim transcription from audio-visual files of meetings of the Senedd, to be turned around in five working days. Oral contributions at such meetings may be in Welsh or English. Transcription is required in accordance with the language spoken at the meeting and therefore the transcript will include a mixture of English and Welsh. The transcript must also include the accompanying simultaneous interpretation into English, which is provided by the Senedd's interpreters for Welsh contributions. A recording of both the language spoken in the meeting and the interpretation will be sent to the Supplier.

Simultaneous Interpretation

Welsh to English interpretation commissioned by Members of the Senedd or their staff for non-party-political constituency/regional meetings and events and other external, non-party-political meetings and events. Welsh to English interpretation commissioned by the Service for Senedd Commission meetings and events held on the Senedd estate and elsewhere.

Members' constituency work Wales

Members of the Senedd or their support staff will contact the Supplier directly in Welsh or English requesting text translations of various types of documents of varying lengths e.g. letters, surgery notes, posters but more commonly these tend to be shorter requests with a tight deadline. The Supplier will need to have a designated e-mail address and phone number to deal with this work and be available between 9:00 and 17:00 from Monday to Friday.

English > Welsh

General text translation of various lengths but more commonly lengthy committee reports with very tight deadlines. Research Service blogs or briefs (A brief is a private document produced to facilitate discussions between Members in committee meetings). It also includes suggestions of questions a Member may wish to ask a witness. You will need to be aware that certain sections of a brief will be read in public. Translation of Bills, Explanatory Memoranda, amendments to Bills or other documents of technical content.

Welsh > English

Usually, correspondence sent by external organisations which are translated into English in order to enable staff and/or Members to understand the content.

Renewal: A notice will be published for the renewal of this contract during November 2026

Record of Tuesday's and Wednesday's Plenary Proceedings (English > Welsh)

Tuesday's Plenary - Fixed rate of 70.00 GBP to be turned around within 2 days of receiving the work. The work will be sent to the Supplier by 12:00 on Wednesday and will be returned by 12:00 on Friday. The work will be completed in a cloud-based secure portal used for the transcription and publication of the Record. This lot is subject to change at any time by the Sixth Senedd Commission in response to the changing needs of the Senedd. Wednesday's Plenary - Fixed rate of 70.00 GBP to be turned around within 2 days of receiving the work. The work will be sent to the Supplier by 12:00 on Thursday and will be returned by 12:00 on Monday. The work will be completed in a cloud-based secure portal used for the transcription and publication of the Record. This lot is subject to change at any time by the Sixth Senedd Commission in response to the changing needs of the Senedd.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-02fb44
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/011555-2022
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79530000 - Translation services

79540000 - Interpretation services

Notice Value(s)

Tender Value
£1,300,000 £1M-£10M
Lots Value
£1,194,000 £1M-£10M
Awards Value
Not specified
Contracts Value
£1,194,000 £1M-£10M

Notice Dates

Publication Date
4 May 20224 years ago
Submission Deadline
4 Jan 2022Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
A notice will be published for the renewal of this contract in November 2026

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Senedd Cymru / Welsh Parliament
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARDIFF
Postcode
CF99 1SN
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
TLL Wales
Local Authority
Cardiff
Electoral Ward
Butetown
Westminster Constituency
Cardiff South and Penarth

Supplier Information

Number of Suppliers
9
Supplier Names

Testun Cyf

Nico

Huw Tegid Roberts

Menter a Busnes

Atebol Cyf

Cwmni Cyfieithu Canna Translations

Simpson Soft UK Ltd

Calan

Epiq Europe Ltd

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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