Loreburn Housing Association - Insurance and Related Services 2022

{
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    "id": "ocds-h6vhtk-03126a-2022-06-06T13:36:20+01:00",
    "date": "2022-06-06T13:36:20+01:00",
    "ocid": "ocds-h6vhtk-03126a",
    "description": "(SC Ref:695851)",
    "initiationType": "tender",
    "tender": {
        "id": "ocds-h6vhtk-03126a",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Loreburn Housing Association - Insurance and Related Services 2022",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "66510000",
            "description": "Insurance services"
        },
        "mainProcurementCategory": "services",
        "description": "The Contract is for the provision of general insurance and related services, including claims handling, loss control services and general programme maintenance and advice as required by Loreburn Housing Association commencing 31 May 2022. A full Summary of Current Cover will be provided with the Invitation to Tender to selected bidders. Bids are invited from suitably qualified insurance brokers and direct providers for the entire scope of services. The procurement will follow the two-stage Restricted Procedure with a pre-qualifying stage based on completed SPDs and bidders will be selected on the basis of their capability, capacity and experience to perform the contract.",
        "lots": [
            {
                "id": "1",
                "description": "The scope of the Contract includes the provision of insurance cover, brokerage services (where applicable), professional advice, claims management and loss control services for property, legal liabilities, engineering insurance and inspection and other general(non-life) insurances as required by Loreburn Housing Association for a period of 3 years commencing 31.5.2022, with the option to extend by up to a further 2 years at Loreburn's sole discretion. The contract is not divided into lots so bidders are required to bid for the entire scope of services. Bids are invited from suitably qualified and experienced insurance brokers and direct insurers. The Contract will follow the two-stage Restricted Procedure with bidders being selected on the basis of the responses contained in the pre-qualifying SPD. Bidders will be expected have the capability, capacity, financial and economic standing and experience to perform the contract. SPDs must be completed in full with all relevant information supplied. The Contract will be awarded on the basis of Most Economically Advantageous Tender, with specific evaluation criteria detailed within the Invitation To Tender and contract documents. Additional information: The price shown is the total cost for the three-year duration of the contract.",
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The contract will be for an initial 3 year period with the option to extend for a further two years at Loreburn's sole discretion. Renewal will be sought at the end of the three or five year period."
                },
                "secondStage": {
                    "maximumCandidates": 5
                },
                "selectionCriteria": {
                    "description": "Number of suitably qualified and accredited bidders with appropriate economic and financial standing and technical capacity to provide the services"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Response to Tender specification",
                            "type": "quality",
                            "description": "10%"
                        },
                        {
                            "name": "Resources",
                            "type": "quality",
                            "description": "25%"
                        },
                        {
                            "name": "Governance",
                            "type": "quality",
                            "description": "5%"
                        },
                        {
                            "name": "Cost & Value for Money",
                            "type": "cost",
                            "description": "60%"
                        }
                    ]
                }
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "66512100",
                        "description": "Accident insurance services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "66513000",
                        "description": "Legal insurance and all-risk insurance services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "66513200",
                        "description": "Contractor's all-risk insurance services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "66514110",
                        "description": "Motor vehicle insurance services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "66515000",
                        "description": "Damage or loss insurance services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "66515100",
                        "description": "Fire insurance services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "66515300",
                        "description": "Weather and financial loss insurance services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "66515410",
                        "description": "Financial loss insurance services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "66516000",
                        "description": "Liability insurance services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "66516100",
                        "description": "Motor vehicle liability insurance services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "66516400",
                        "description": "General liability insurance services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "66515200",
                        "description": "Property insurance services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "66518100",
                        "description": "Insurance brokerage services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "66519200",
                        "description": "Engineering insurance services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "66513100",
                        "description": "Legal expenses insurance services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "66515411",
                        "description": "Pecuniary loss insurance services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM92"
                    },
                    {
                        "region": "UKM92"
                    }
                ],
                "deliveryLocation": {
                    "description": "Dumfries and Galloway, Scotland"
                },
                "relatedLot": "1"
            }
        ],
        "participationFees": [
            {
                "id": "1",
                "type": [
                    "document"
                ]
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publiccontractsscotland.gov.uk",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "As a minimum, you are required to demonstrate: 1) you are an insurance broker registered with and regulated by the UK Financial Conduct Authority or an insurer authorised /and or regulated by the UK Financial Conduct Authority indicating the types of insurance/service the bidder is authorised to arrange or provide (See question 4a of SPD) 2) the financial ability and strength to deliver the programme (see question 4b of SPD) 3) the governance arrangements of the bidding organisation and where part of a larger Group, the title, positioning and legal status of the bidding organisation within that Group 4) the ability to provide social landlords with a choice of insurers and/or options 5) a record of successful provision of relevant services to property owners, social housing organisations or other organisations that are similar in profile to the contracting authority (see question 4C1 of SPD) 6) a skilled and competent service team, being client relationship management, technical staff, broking/underwriting expertise, claims managers and risk managers (see question 4C 2-6 of SPD) 7)your commitment to delivering quality service to Loreburn, including that provided by any third party contractor employed by you or by the insurers you propose (see question 4D of SPD) 8) your ability to demonstrate client satisfaction on at least 3 similar contracts 9) commitment to corporate and individual professional development defined by the CII or similar professional organisation (see questions 4c&4D of SPD).",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "economic",
                    "description": "See questions at 4B of SPD",
                    "minimum": "Information and formalities necessary for evaluating if requirements are met: (1) All candidates will be required to provide evidence of relevant professional indemnity insurance (minimum of 5m GBP) and Public Liability Insurance (minimum 10m GBP) and Employer's Liability Insurance 10m GBP (2) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the bidder and the turnover in respect of the activities which are of a similar type to the subject matter of this notice. (3) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business. (4) all candidates will give a clear description of the bidding company's status within any larger Group, where appropriate. (4)Financial ratings of all risk carriers must be provided within Tender responses.",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "technical",
                    "description": "See questions at 4C of SPD",
                    "minimum": "1)A statement of the bidder's average annual number of staff and managerial staff over the previous 3 years in the part of any Group proposing to deliver the service (2) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services specified within this Contract or carrying out the work under the contract; (3) An indication of the proportion of the contract which the services provider intends possibly to subcontract",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "technical",
                    "description": "Bidders must be either an insurance broker registered with and regulated by the UK Financial Conduct Authority or an insurer authorised/and or regulated by the UK Financial Conduct Authority indicating the types of insurance/service the bidder is authorised to arrange or provide."
                }
            ]
        },
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Restricted procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2022-03-04T15:00:00Z"
        },
        "secondStage": {
            "invitationDate": "2022-03-07T00:00:00Z"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "endDate": "2022-06-01T23:59:59+01:00"
            }
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "36 or 60 months"
        }
    },
    "parties": [
        {
            "id": "GB-FTS-4929",
            "name": "Loreburn Housing Association",
            "identifier": {
                "legalName": "Loreburn Housing Association"
            },
            "address": {
                "streetAddress": "Huntingdon, 27 Moffat Road",
                "locality": "DUMFRIES",
                "region": "UKM92",
                "postalCode": "DG1 1NN",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Our Consultant - Maureen Batten",
                "telephone": "+44 1387321300",
                "email": "maureenmbatten@gmail.com",
                "url": "https://www.publiccontractsscotland.gov.uk"
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            "roles": [
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            "details": {
                "url": "http://www.loreburn.org.uk/",
                "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA14442",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "06",
                        "description": "Housing and community amenities"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-43039",
            "name": "Dumfries Sheriff Court",
            "identifier": {
                "legalName": "Dumfries Sheriff Court"
            },
            "address": {
                "streetAddress": "Sheriff Court House, Buccleuch Street",
                "locality": "Dumfries",
                "postalCode": "DG1 2AN",
                "countryName": "United Kingdom"
            },
            "roles": [
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            ],
            "details": {
                "url": "https://www.scotcourts.gov.uk"
            }
        },
        {
            "id": "GB-FTS-8863",
            "name": "Arthur J. Gallagher Insurance Brokers Ltd",
            "identifier": {
                "legalName": "Arthur J. Gallagher Insurance Brokers Ltd"
            },
            "address": {
                "streetAddress": "27-30 Railway Street",
                "locality": "Chelmsford",
                "region": "UK",
                "postalCode": "CM1 1QS",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1245341249"
            },
            "roles": [
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            "details": {
                "scale": "large"
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    "buyer": {
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        "name": "Loreburn Housing Association"
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    "language": "en",
    "awards": [
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            "id": "015501-2022-1",
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            "status": "active",
            "suppliers": [
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                    "id": "GB-FTS-8863",
                    "name": "Arthur J. Gallagher Insurance Brokers Ltd"
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            "status": "active",
            "value": {
                "amount": 924400,
                "currency": "GBP"
            },
            "dateSigned": "2022-05-27T00:00:00+01:00"
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    "bids": {
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            {
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}