Award

Pensions Administration Software

WOLVERHAMPTON CITY COUNCIL THE ADMINISTERING AUTHORITY FOR WEST MIDLANDS PENSION FUND

This public procurement record has 1 release in its history.

Award

28 Feb 2022 at 17:36

Award Notice
Summary of the contracting process

The Wolverhampton City Council, acting as the administering authority for the West Midlands Pension Fund, recently completed the procurement process for pensions administration software. This tender, titled "Pensions Administration Software," falls under the services category, specifically focusing on pension fund administration services. The procurement method employed was a limited negotiated procedure due to the technical nature of the requirements, with a contract value of £500,000 signed on 28th February 2022. The new system is expected to go live on 1st April 2023, following a critical transition period to maintain pension services for around 330,000 members.

This tender presents a significant opportunity for businesses specialising in software solutions, particularly those experienced in pension administration systems and public sector contracts. Companies capable of providing technical support and maintenance, as well as innovative software solutions tailored to pension fund management, would be well-placed to participate in future tenders or extensions of services. The unique requirements and critical timelines involved mean that reliable and efficient service providers are essential to fulfil the operational needs of the West Midlands Pension Fund.

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Notice Information

Notice Title

Pensions Administration Software

Notice Description

The West Midlands Pension Fund is one of the UK's largest pension funds, managing and administering the pension interests of our members and scheme employers. The administrative back office requirements are delivered via the system.

Lot Information

Lot 1

The West Midlands Pension Fund is one of the UK's largest pension funds, managing and administering the pension interests of our members and scheme employers. The administrative back office requirements are delivered via the system. The Software system with support and maintain member pension fund details.

Procurement Information

Wolverhampton City Council, the administering authority for West Midlands Pension Fund (WCC) issued an invitation to tender for pensions administration software and services in 2021. Following evaluation bids were tied and the procurement for this service was discontinued. A revised invitation to tender was subsequently issued and after an extended clarification period the outcome was not settled until November 2021. As a result, the contract with the incumbent provider will shortly expire. The contract with the new provider has been executed, mobilisation has commenced, and the new system is due to go live from 1st April 2023. Due to the critical nature of the pensions administration system which supports the pensions of 330,000 members it is imperative that this system is maintained with the incumbent provider until the new system goes live next year. WCC has made enquiries with regard to utilising a call off contract from the Crown Commercial Service G Cloud Framework but was informed that due to the current system being on-premise it would not be a viable option to migrate to the cloud for what is such a short term requirement. Regulation 32(2)(b)(ii) of the Public Contracts Regulations 2015, provides that a contract may be awarded under the negotiated procedure without prior publication of a contract notice where the works, supplies or services can be supplied only by a particular economic operator because competition is absent for technical reasons. Given the technical nature of the system and the timescale required to implement a new system the incumbent provider is the only economic operator who can provide this service without which WCC cannot operate the pension fund. WCC believes there is no reasonable alternative or substitute available and the absence of competition is not the result of an artificial narrowing down of the parameters of the procurement. The contract is awarded for the shortest period available to allow the new provider time to implement their new system. A 10 day standstill period period will now commence which will expire on the at midday on the 11th March, following this WCC will award a contract to the current incumbent supplier for a 12 month period

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-031bfc
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/005472-2022
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Negotiated without publication of a contract notice
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

66 - Financial and insurance services

CPV Codes

66523100 - Pension fund administration services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£500,000 £500K-£1M

Notice Dates

Publication Date
28 Feb 20223 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
28 Feb 20223 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WOLVERHAMPTON CITY COUNCIL THE ADMINISTERING AUTHORITY FOR WEST MIDLANDS PENSION FUND
Contact Name
Mr John Thompson
Contact Email
john.thompson@wolverhampton.gov.uk
Contact Phone
+44 1902554503

Buyer Location

Locality
WOLVERHAMPTON
Postcode
WV1 1RL
Post Town
Wolverhampton
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG39 Wolverhampton
Delivery Location
TLG39 Wolverhampton
Local Authority
Wolverhampton
Electoral Ward
St Peters
Westminster Constituency
Wolverhampton West

Supplier Information

Number of Suppliers
1
Supplier Name

CIVICA

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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