Supply of Fleet Vehicles

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-031c64-2023-01-10T11:43:24Z",
    "date": "2023-01-10T11:43:24Z",
    "ocid": "ocds-h6vhtk-031c64",
    "description": "**** Please note - this is a Contract Award Notice **** The original Contract notice stated it was in two lots - Thames Water have cancelled lot 2, and has not been awarded. All suppliers who wish to respond to this notice must request a pre-qualification questionnaire (PQQ) by using the link in Section I.3 of this notice, i.e. https://www.thameswater.co.uk/procurement All bidders will receive an email from procurement.support.centre@thameswater.co.uk containing their log on details into our Smartsource Portal in order to access the PQQ documents. If the project requires it you will receive an additional and separate survey to complete for Data Protection. Note that your client may be Thames Water Utilities Ltd or another company within the Kemble Water group structure.",
    "initiationType": "tender",
    "tender": {
        "id": "FA1692",
        "legalBasis": {
            "id": "32014L0025",
            "scheme": "CELEX"
        },
        "title": "Supply of Fleet Vehicles",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "34100000",
            "description": "Motor vehicles"
        },
        "mainProcurementCategory": "goods",
        "description": "Thames Water intends to award a Framework Agreement(s) for the provision of motor vehicles for our commercial fleet, which currently consists of c.2000 vehicles in total. The scope will cover all variations of Light Commercial Vehicles (LCVs) and 4x4s. The aim of the agreement is to source suppliers to cover our current fleet requirements for Internal Combustion Engine (ICE) vehicles, and to cover our upcoming transition to Electric/Alternative fuel vehicles, therefore playing an integral role in our strategic priority of becoming carbon net zero by 2030.",
        "value": {
            "amount": 48000000,
            "currency": "GBP"
        },
        "lotDetails": {
            "maximumLotsBidPerSupplier": 2,
            "maximumLotsAwardedPerSupplier": 2,
            "awardCriteriaDetails": "Thames Water reserves the right to award a single or multiple lots to the most suitable provider(s)."
        },
        "lots": [
            {
                "id": "1",
                "title": "Internal Combustion Engine (ICE) Vehicles",
                "description": "Thames Water intends to award a Framework Agreement(s) for the provision of motor vehicles for our commercial fleet, which currently consists of c.2000 vehicles in total. The scope will cover all variations of Light Commercial Vehicles (LCVs) and 4x4s. The aim of the agreement is to source suppliers to cover our current fleet requirements for Internal Combustion Engine (ICE) vehicles, and to cover our upcoming transition to Electric/Alternative fuel vehicles, therefore playing an integral role in our strategic priority of becoming carbon net zero by 2030.",
                "value": {
                    "amount": 24000000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 2880
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Thames Water envisages that the contract will be awarded for an initial term of 3 years with options to extend up to a maximum duration of 8 years"
                },
                "secondStage": {
                    "minimumCandidates": 10,
                    "maximumCandidates": 10
                },
                "submissionTerms": {
                    "variantPolicy": "allowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "Thames Water envisages that the contract will be awarded for an initial term of 3 years with options to extend up to a maximum duration of 8 years"
                },
                "status": "cancelled"
            },
            {
                "id": "2",
                "title": "Electric & Alternative Fuel Vehicles",
                "description": "Lot 2 is for the provision of Electric and Alternative Fuel Vehicles, which will be leased during the initial term, with the expectation that we can choose to purchase at the end of the lease term if required, or to purchase additional EV requirements outright in future, dependent on development of the EV market. Lot 2 will be awarded to multiple suppliers.",
                "value": {
                    "amount": 24000000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 2880
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Thames Water envisages that the contract will be awarded for an initial term of 3 years with options to extend up to a maximum duration of 8 years."
                },
                "secondStage": {
                    "minimumCandidates": 10,
                    "maximumCandidates": 10
                },
                "submissionTerms": {
                    "variantPolicy": "allowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "Any agreement awarded would be for an initial duration of 3 years, with options to extend annually up to a maximum overall term of 8 years. This agreement will include options for the lease or outright purchase of electric and/or alternative fuel vehicles."
                },
                "status": "active"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "34131000",
                        "description": "Pick-ups"
                    },
                    {
                        "scheme": "CPV",
                        "id": "34136000",
                        "description": "Vans"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKI"
                    },
                    {
                        "region": "UKJ"
                    },
                    {
                        "region": "UKH"
                    },
                    {
                        "region": "UKI"
                    }
                ],
                "deliveryLocation": {
                    "description": "Whole of Thames Water region"
                },
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "34131000",
                        "description": "Pick-ups"
                    },
                    {
                        "scheme": "CPV",
                        "id": "34136000",
                        "description": "Vans"
                    },
                    {
                        "scheme": "CPV",
                        "id": "34144900",
                        "description": "Electric vehicles"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKI"
                    },
                    {
                        "region": "UKJ"
                    }
                ],
                "deliveryLocation": {
                    "description": "Whole of Thames Water region"
                },
                "relatedLot": "2"
            }
        ],
        "participationFees": [
            {
                "id": "1",
                "type": [
                    "document"
                ]
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.thameswater.co.uk/procurement",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "As detailed in the PQQ",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "otherRequirements": {
            "reductionCriteria": "As detailed in Section VI.3 and the PQQ"
        },
        "submissionTerms": {
            "depositsGuarantees": "Bonds and/or parent company guarantees of performance and financial standing may be required.",
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 270
            }
        },
        "contractTerms": {
            "financialTerms": "As detailed in the ITN.",
            "tendererLegalForm": "Consortia may be required to form a legal entity prior to any award.",
            "performanceTerms": "Consortia may be required to form a legal entity prior to any award.",
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Negotiated procedure with prior call for competition",
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "maximumParticipants": 5
            }
        },
        "secondStage": {
            "successiveReduction": true
        },
        "tenderPeriod": {
            "endDate": "2022-03-21T12:00:00Z"
        },
        "hasRecurrence": true,
        "reviewDetails": "Thames Water Utilities Ltd will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Utilities Contracts Regulations 2016 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland)",
        "recurrence": {
            "description": "Between 3 and 8 years"
        }
    },
    "parties": [
        {
            "id": "GB-FTS-12073",
            "name": "THAMES WATER UTILITIES LIMITED",
            "identifier": {
                "legalName": "THAMES WATER UTILITIES LIMITED"
            },
            "address": {
                "locality": "Reading",
                "region": "UKJ11",
                "postalCode": "RG1 8DB",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Thames Water",
                "email": "procurement.support.centre@thameswater.co.uk",
                "url": "http://www.thameswater.co.uk/procurement"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.thameswater.co.uk",
                "classifications": [
                    {
                        "scheme": "TED_CE_ACTIVITY",
                        "id": "WATER",
                        "description": "Water"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-4846",
            "name": "Thames Water Utilities Ltd",
            "identifier": {
                "legalName": "Thames Water Utilities Ltd"
            },
            "address": {
                "locality": "Reading",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-COH-02366661",
            "name": "THAMES WATER UTILITIES LIMITED",
            "identifier": {
                "legalName": "THAMES WATER UTILITIES LIMITED",
                "id": "02366661",
                "scheme": "GB-COH"
            },
            "address": {
                "locality": "Reading",
                "region": "UKJ11",
                "postalCode": "RG1 8DB",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Thames Water",
                "email": "procurement.support.centre@thameswater.co.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.thameswater.co.uk",
                "classifications": [
                    {
                        "scheme": "TED_CE_ACTIVITY",
                        "id": "WATER",
                        "description": "Water"
                    }
                ]
            }
        },
        {
            "id": "GB-COH-00235446",
            "name": "Ford Motor Company Ltd",
            "identifier": {
                "legalName": "Ford Motor Company Ltd",
                "id": "00235446",
                "scheme": "GB-COH"
            },
            "address": {
                "locality": "Laindon",
                "region": "UKH3",
                "postalCode": "SS15 6EE",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        }
    ],
    "buyer": {
        "id": "GB-COH-02366661",
        "name": "THAMES WATER UTILITIES LIMITED"
    },
    "language": "en",
    "awards": [
        {
            "id": "000643-2023-FA1692-1",
            "relatedLots": [
                "1"
            ],
            "title": "Internal Combustion Engine (ICE) Vehicles",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-COH-00235446",
                    "name": "Ford Motor Company Ltd"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "000643-2023-FA1692-1",
            "awardID": "000643-2023-FA1692-1",
            "title": "Internal Combustion Engine (ICE) Vehicles",
            "status": "active",
            "dateSigned": "2022-12-12T00:00:00Z"
        }
    ]
}