Award

Contract for the Supply, Delivery and Installation of Audio-Visual Equipment for Innovation Centre 7 (IC7)

KEELE UNIVERSITY SCIENCE AND BUSINESS PARK

This public procurement record has 2 releases in its history.

Award

12 Jul 2022 at 13:36

Tender

04 Mar 2022 at 13:45

Summary of the contracting process

The procurement process involves the University of Keele, specifically the Keele University Science and Business Park, which is seeking tenders for the supply, delivery, and installation of audio-visual equipment for its Innovation Centre 7 (IC7). This project falls under the goods category, with classification as audio-visual equipment. The procurement is currently in the award stage, with the contract value set at £734,216.38. The contract commenced on 9th May 2022 and is scheduled for completion by 22nd July 2022. Tender submissions were required by 4th April 2022, and the process was conducted under an open procedure.

This tender presents significant opportunities for businesses specialising in audio-visual technology, installation services, and related support systems. Companies that can demonstrate financial stability and relevant experience, particularly those that have coordinated large-scale AV installations in similar settings, will be well-positioned to compete. The focus on innovative AV solutions within a prestigious educational environment may attract firms equipped to ensure high-quality technical support and after-sales service, enhancing their profiles in a competitive market.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Contract for the Supply, Delivery and Installation of Audio-Visual Equipment for Innovation Centre 7 (IC7)

Notice Description

Tenders are invited for the contract for the Supply, Delivery and Installation of Audio Visual Equipment for Innovation Centre 7 (IC7) in accordance with the Tender Specification in Section 2 of the ITT. The AV set up in the building will include an immersive Data Visualisation Suite made up of LED Tiles, a large Atrium LED video wall and a high-tech meeting room equipped for hybrid meetings and collaborative working. Other spaces will be equipped with large format displays and wireless presentation devices. Digital Signage and AV control systems will be required throughout the building. The Design and Build of Innovation Centre 7 (IC7) is part funded through a suite of secured funding including Keele University, the European Regional Development Fund (ERDF) as part of the England 2014-2020 European Structural and Investment Funds (ESIF) Growth Programme, and UK Government funding through the Getting Building Fund. The Audio Visual Equipment is also part funded by ERDF.

Lot Information

Lot 1

The main reasons for the decision not to subdivide the contract into lots : Given the need for one supplier to coordinate the supply, delivery, installation, commissioning and programming of the AV Equipment required, the contract has not been subdivided into lots. The supply, delivery, installation, commissioning and programming of AV equipment for IC7 needs to be completed by 22nd July 2022. The contract will commence on 9th May 2022 and run until the completion date of 22nd July 2022 followed by a 12-month defects liability period. All equipment and labour are to be covered by a 12-month minimum guarantee. Where the manufacturers guarantee for equipment extends beyond 1 year, you are to fulfil those obligations under that guarantee.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-031e2c
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/019056-2022
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment


CPV Codes

32321200 - Audio-visual equipment

32323000 - Video monitors

Notice Value(s)

Tender Value
£1,200,000 £1M-£10M
Lots Value
£1,200,000 £1M-£10M
Awards Value
Not specified
Contracts Value
£734,216 £500K-£1M

Notice Dates

Publication Date
12 Jul 20223 years ago
Submission Deadline
4 Apr 2022Expired
Future Notice Date
Not specified
Award Date
21 Jun 20223 years ago
Contract Period
8 May 2022 - 22 Jul 2022 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
KEELE UNIVERSITY SCIENCE AND BUSINESS PARK
Additional Buyers

UNIVERSITY OF KEELE

Contact Name
Debbie Cramphorn, Deborah Cramphorn
Contact Email
d.a.cramphorn@keele.ac.uk
Contact Phone
+44 1782734967

Buyer Location

Locality
KEELE, STAFFORDSHIRE
Postcode
ST5 5NH
Post Town
Stoke-on-Trent
Country
England

Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG2 Shropshire and Staffordshire
Small Region (ITL 3)
TLG24 Staffordshire CC
Delivery Location
TLG24 Staffordshire CC

Local Authority
Newcastle-under-Lyme
Electoral Ward
Keele
Westminster Constituency
Newcastle-under-Lyme

Supplier Information

Number of Suppliers
1
Supplier Name

IDNS

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-031e2c-2022-07-12T14:36:07+01:00",
    "date": "2022-07-12T14:36:07+01:00",
    "ocid": "ocds-h6vhtk-031e2c",
    "description": "Tenderers remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from the Tenderer in connection with taking part in this procurement, regardless of whether such costs arise as a direct or indirect consequence of any amendments made to the procurement documents by the University at any time. The University reserves the right to vary or change all or any part of the basis of the procedures for the procurement process at any time or not to proceed with the proposed procurement at all. Indeed, the University does not bind itself to accept the highest scoring or any tender. Tenderers will be subject to a financial assessment to evidence that they have an acceptable level of financial standing to deliver a contract of the size and complexity of the Contract for the Supply, Delivery and Installation of Audio-Visual Equipment for Innovation Centre 7 (IC7). Note: When requested by the University, Tenderers will be required to provide a copy of their audited accounts for the last two years or if this cannot be supplied, the supporting evidence detailed in either 4.1(a), (b) or (c) of the ITT. In conjunction with the above, the University will undertake a Creditsafe credit report in respect of the Tenderer. Tenderers may be excluded from the process where their Creditsafe Credit Rating is 29 out of 100 or below. The Design and Build of Innovation Centre 7 (IC7, Ref:32R19P03785) is part funded through a suite of secured funding including Keele University, the European Regional Development Fund (ERDF) as part of the England 2014-2020 European Structural and Investment Funds (ESIF) Growth Programme, and UK Government funding through the Getting Building Fund. The Audio-visual Equipment for IC7 is also part funded by ERDF.",
    "initiationType": "tender",
    "tender": {
        "id": "ocds-h6vhtk-031e2c",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Contract for the Supply, Delivery and Installation of Audio-Visual Equipment for Innovation Centre 7 (IC7)",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "32321200",
            "description": "Audio-visual equipment"
        },
        "mainProcurementCategory": "goods",
        "description": "Tenders are invited for the contract for the Supply, Delivery and Installation of Audio Visual Equipment for Innovation Centre 7 (IC7) in accordance with the Tender Specification in Section 2 of the ITT. The AV set up in the building will include an immersive Data Visualisation Suite made up of LED Tiles, a large Atrium LED video wall and a high-tech meeting room equipped for hybrid meetings and collaborative working. Other spaces will be equipped with large format displays and wireless presentation devices. Digital Signage and AV control systems will be required throughout the building. The Design and Build of Innovation Centre 7 (IC7) is part funded through a suite of secured funding including Keele University, the European Regional Development Fund (ERDF) as part of the England 2014-2020 European Structural and Investment Funds (ESIF) Growth Programme, and UK Government funding through the Getting Building Fund. The Audio Visual Equipment is also part funded by ERDF.",
        "value": {
            "amount": 1200000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "The main reasons for the decision not to subdivide the contract into lots : Given the need for one supplier to coordinate the supply, delivery, installation, commissioning and programming of the AV Equipment required, the contract has not been subdivided into lots. The supply, delivery, installation, commissioning and programming of AV equipment for IC7 needs to be completed by 22nd July 2022. The contract will commence on 9th May 2022 and run until the completion date of 22nd July 2022 followed by a 12-month defects liability period. All equipment and labour are to be covered by a 12-month minimum guarantee. Where the manufacturers guarantee for equipment extends beyond 1 year, you are to fulfil those obligations under that guarantee.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Approach and Methodology for the delivery of the Contract for the Supply, Delivery, and Installation of Audio-Visual Equipment for Innovation Centre 7 (IC7) /",
                            "type": "quality",
                            "description": "200"
                        },
                        {
                            "name": "Programme for the delivery of the Contract for the Supply, Delivery, and Installation of Audio-Visual Equipment for the Innovation Centre 7 (IC7) /",
                            "type": "quality",
                            "description": "100"
                        },
                        {
                            "name": "Relevant Experience and Expertise of key named individuals assigned to performing the Contract for the Supply, Delivery, and Installation of Audio-Visual Equipment for Innovation Centre 7 (IC7)",
                            "type": "quality",
                            "description": "200"
                        },
                        {
                            "name": "Technical Support / After Sales Service provided under the Contract",
                            "type": "quality",
                            "description": "100"
                        },
                        {
                            "type": "price",
                            "description": "400"
                        }
                    ]
                },
                "value": {
                    "amount": 1200000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "startDate": "2022-05-09T00:00:00+01:00",
                    "endDate": "2022-07-22T23:59:59+01:00"
                },
                "hasRenewal": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "32323000",
                        "description": "Video monitors"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKG24"
                    },
                    {
                        "region": "UKG24"
                    }
                ],
                "deliveryLocation": {
                    "description": "Keele University Science and Innovation Park"
                },
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://in-tendhost.co.uk/universityofkeele/aspx/Home",
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "contractTerms": {
            "performanceTerms": "The conditions for performance of the contract and technical specification as stated in the procurement documents",
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2022-04-04T12:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "awardPeriod": {
            "startDate": "2022-04-04T12:30:00+01:00"
        },
        "bidOpening": {
            "date": "2022-04-04T12:30:00+01:00"
        },
        "hasRecurrence": false,
        "reviewDetails": "Any review proceedings should be promptly brought to the attention of the Director of Finance of Keele University at the address above, and will be dealt with in accordance with the requirements of the Public Regulations 2015 ('PCRs 2015'). Any review proceedings must be brought within the timescales specified by the applicable law, including without limitation, the PCRs 2015. In accordance with the PCRs 2015, the University will incorporate a minimum 10 calendar days standstill period from the date information on the award of the contract is communicated to Tenderers."
    },
    "parties": [
        {
            "id": "GB-FTS-46054",
            "name": "University of Keele",
            "identifier": {
                "legalName": "University of Keele"
            },
            "address": {
                "streetAddress": "Procurement Office, Directorate of Finance, Innovation Centre 2, Keele University Science and Innovation Park.",
                "locality": "Keele, Staffordshire",
                "region": "UKG24",
                "postalCode": "ST5 5NH",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Debbie Cramphorn",
                "telephone": "+44 1782734967",
                "email": "d.a.cramphorn@keele.ac.uk",
                "url": "https://in-tendhost.co.uk/universityofkeele/aspx/Home"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.keele.ac.uk",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "09",
                        "description": "Education"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-11073",
            "name": "High Court of England and Wales",
            "identifier": {
                "legalName": "High Court of England and Wales"
            },
            "address": {
                "streetAddress": "Royal Courts of Justice, Strand",
                "locality": "London",
                "postalCode": "WCA2 2LL",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 2079477882"
            },
            "roles": [
                "reviewBody"
            ],
            "details": {
                "url": "https://www.justice.gov.uk"
            }
        },
        {
            "id": "GB-FTS-46055",
            "name": "University of Keele",
            "identifier": {
                "legalName": "University of Keele"
            },
            "address": {
                "streetAddress": "Procurement Office, Directorate of Finance, Innovation Centre 2, Keele University Science and Innovation Park",
                "locality": "Keele, Staffordshire",
                "postalCode": "ST5 5NH",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1782734124",
                "email": "d.pearce@keele.ac.uk"
            },
            "roles": [
                "mediationBody",
                "reviewContactPoint"
            ],
            "details": {
                "url": "https://www.keele.ac.uk"
            }
        },
        {
            "id": "GB-FTS-31961",
            "name": "Keele University Science And Business Park",
            "identifier": {
                "legalName": "Keele University Science And Business Park"
            },
            "address": {
                "streetAddress": "I C 2 Building Keele University, Science Park, Keele",
                "locality": "Newcastle",
                "region": "UKG24",
                "postalCode": "ST55NH",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Deborah Cramphorn",
                "telephone": "+44 1782734967",
                "email": "d.a.cramphorn@keele.ac.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.keele.ac.uk",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "09",
                        "description": "Education"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-58626",
            "name": "IDNS Ltd.",
            "identifier": {
                "legalName": "IDNS Ltd."
            },
            "address": {
                "streetAddress": "Unit1b, Springfield Court, Summerfield Road",
                "locality": "Bolton",
                "region": "UKG24",
                "postalCode": "BL3 2NT",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1204363530",
                "email": "peterc@idns.co.uk"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "url": "https://idns.co.uk/",
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-56675",
            "name": "University of Keele",
            "identifier": {
                "legalName": "University of Keele"
            },
            "address": {
                "streetAddress": "Procurement Office Directorate of Finance, Innovation Centre 2, Keele University Science and Innovation Park",
                "locality": "Keele, Staffordshire",
                "postalCode": "ST5 5NH",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 17827334124",
                "email": "d.pearce@keele.ac.uk"
            },
            "roles": [
                "mediationBody",
                "reviewContactPoint"
            ],
            "details": {
                "url": "https://www.keele.ac.uk"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-31961",
        "name": "Keele University Science And Business Park"
    },
    "links": [
        {
            "rel": "prev",
            "href": "https://ted.europa.eu/udl?uri=TED:NOTICE:118318-2022:TEXT:EN:HTML"
        }
    ],
    "language": "en",
    "awards": [
        {
            "id": "019056-2022-1",
            "relatedLots": [
                "1"
            ],
            "title": "Contract for the Supply, Delivery and Installation of Audio -Visual Equipment for Innovation Centre 7 (IC7)",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-58626",
                    "name": "IDNS Ltd."
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "019056-2022-1",
            "awardID": "019056-2022-1",
            "title": "Contract for the Supply, Delivery and Installation of Audio -Visual Equipment for Innovation Centre 7 (IC7)",
            "status": "active",
            "value": {
                "amount": 734216.38,
                "currency": "GBP"
            },
            "dateSigned": "2022-06-22T00:00:00+01:00"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 7
            },
            {
                "id": "2",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 6
            },
            {
                "id": "3",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 7
            }
        ]
    }
}