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Monmouthshire County Council Schools Information Management System (SIMS)

Monmouthshire County Council

This public procurement record has 1 release in its history.

Award

28 Mar 2022 at 08:52

Award Notice
Summary of the contracting process

The procurement process involves Monmouthshire County Council seeking a Schools Information Management System (SIMS) as a service, necessitated by an urgent contract transition from its current provider, Education Software Solutions Limited (ESS). This initiative, related to IT services, is located in Monmouthshire and falls under the category of services. The tender process is currently in the Award stage, with the award date signed on 25th March 2022. The transition to a software-as-a-service model must be completed within a constrained timeframe to prevent disruption to the schools, as individual schools will directly contract with ESS after the termination of the previous perpetual licence model.

This tender presents substantial growth opportunities for businesses specialising in IT services, particularly those delivering education management software. Companies that can provide reliable software solutions, support services, and transition expertise would be well-suited to compete in the forthcoming competitive tender exercise planned for the future, as the local authority aims to invite bids on an all-Wales basis. With a projected contract duration of 36 months, entities that can meet the critical needs of managing school data efficiently during this transitional phase stand to gain significantly.

How relevant is this notice?

Notice Information

Notice Title

Monmouthshire County Council Schools Information Management System (SIMS)

Notice Description

Transition from existing contractual model of perpetual licence of SIMS to local authority with associated support services, to software as a service model contracting directly with individual schools to provide SIMS and associated support services.

Lot Information

Lot 1

Prior to the award of these contracts, the current provider -ESS- had a contract with the local authority under which it provided a perpetual licence to the local authority for the purpose of providing SIMS to the schools in the local authority's area, with associated support services. ESS has now served notice to terminate that contract and requires that, in order to continue provision of SIMS, individual schools must enter into direct contracts with ESS to receive SIMS as software as a service. In order to bring about the transition, the local authority will enter into a Facilitation Agreement "FA" with ESS under which nothing of value is received by ESS and no material services are provided to the local authority; it is purely an administrative arrangement to effect the transition. Each school in the local authority's area will enter into a School Contract "SC" with ESS for the direct provision of SIMS as software as a service, at substantially the same cost as before. The highest value SC is 29359.16GBP and the lowest value SC is 696.90GBP. The schools in the local authority's area whose governing bodies will enter into contracts with ESS are as follows: - Archbishop Rowan Williams CIW Primary - Castle Park Primary - Cantref Primary - Cross Ash Primary - Deri View Primary - Dewstow Primary - Durand Primary - Gilwern Primary - Goytre Fawr Primary - Kymin View Primary - Llandogo Primary - Llanfoist Fawr Primary - Llantilio Pertholey CIW Primary - Llanvihangel Crucorney Primary - Magor CIW Primary - Osbaston CIW Primary - Overmonnow Primary - Pembroke Primary - Raglan CIW VC Primary - Rogiet Primary - St Mary's RC Primary - The Dell Primary - Thornwell Primary - Trellech Primary - Undy Primary - Usk CIW Primary - Ysgol Gymraeg Y Fenni - Ysgol Gymraeg Y Ffin - Caldicot School - Chepstow School - King Henry VIII Comprehensive - Monmouth Comprehensive - Monmouthshire Pupil Referral Service The local authority publishes this notice on behalf of itself and the schools listed above but is not acting as a central purchasing body on behalf of the schools. Additional information: Contract duration: 36 months The FA has no value Individual SCs have a value between 696.90GBP and 29359.16GBP

Procurement Information

This contract award notice is intended to be a relevant contract award notice pursuant to Reg. 93 - 2, 3 and 4 of the Public Contracts Regulations 2015. It is published on a wholly voluntary basis and without prejudice to the local authority's and the governing body of each individual school's position that no prior publication of a contract notice, and thus no competitive tender exercise, was required in respect of the Facilitation Agreement - FA and/or the individual Schools Contracts - SC.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0326ba
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/008224-2022
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

72260000 - Software-related services

72261000 - Software support services

72268000 - Software supply services

72300000 - Data services

72310000 - Data-processing services

72320000 - Database services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£29,359 Under £100K

Notice Dates

Publication Date
28 Mar 20224 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
25 Mar 20224 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Monmouthshire County Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
USK
Postcode
NP15 1GA
Postcode Area
Newport
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL54 Monmouthshire and Newport
Delivery Location
TLL21 Monmouthshire and Newport
Local Authority
Monmouthshire
Electoral Ward
Llanbadoc and Usk
Westminster Constituency
Monmouthshire

Supplier Information

Number of Suppliers
1
Supplier Name

Education Software Solutions Limited

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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