Award

YPO - 001128 Exercise Book and Papers

YPO

This public procurement record has 2 releases in its history.

Award

13 Sep 2022 at 13:03

Planning

31 Mar 2022 at 15:06

Summary of the contracting process

The YPO public procurement process for the framework agreement titled "Exercise Books and Papers" has been awarded to WILLIAM SINCLAIR & SONS (STATIONERS) LIMITED. The procurement stage was completed on 13th September 2022. The contract is valued at £29,000,000 and will cover a range of exercise books and papers under various lots until 12th October 2026. YPO, as the buying organisation, operates as a public body in Wakefield, United Kingdom, focusing on general public services within the education market.

This tender presents a significant opportunity for suppliers of exercise books and papers, especially those capable of meeting the specific technical specifications and delivery requirements of YPO. The procurement method used was a limited negotiated process due to the absence of competition for technical reasons. Businesses looking to compete should demonstrate the ability to deliver substantial volumes during peak periods, maintain short turnaround and lead times, and ensure compliance with the complex storage and delivery criteria outlined by YPO.

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Notice Title

YPO - 001128 Exercise Book and Papers

Notice Description

Framework Agreement for the supply of Exercise Books and Papers for use mainly in the education market. The framework is designed to meet the needs of YPO by establishing an agreement for providers primarily to deliver stock into YPO's distribution centre in Wakefield, West Yorkshire.

Lot Information

A4 32 PAGE

A4 32 PAGE

Options: This framework will cover period from 1st October 2022 to 30th September 2024 with 2 options to extend for additional 12 months. The full framework period will therefore be from 1st October 2022 to 20th September 2026.

Renewal: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.

A4 80 PAGE

A4 80 PAGE

Options: This framework will cover period from 13th October 2022 to 12th October 2024 with 2 options to extend for additional 12 months. The full framework period will therefore be from 13th October 2022 to 12th October 2026.

A4 OTHER BOOKS

A4 OTHER BOOKS

Options: This framework will cover period from 13th October 2022 to 12th October 2024 with 2 options to extend for additional 12 months. The full framework period will therefore be from 13th October 2022 to 12th October 2026.

9x7" 80 PAGE

9x7" 80 PAGE

Options: This framework will cover period from 13th October 2022 to 12th October 2024 with 2 options to extend for additional 12 months. The full framework period will therefore be from 13th October 2022 to 12th October 2026.

9x7" OTHER BOOKS

9x7" OTHER BOOKS

Options: This framework will cover period from 13th October 2022 to 12th October 2024 with 2 options to extend for additional 12 months. The full framework period will therefore be from 13th October 2022 to 12th October 2026.

8X6.5" ALL RANGE

8X6.5" ALL RANGE

Options: This framework will cover period from 13th October 2022 to 12th October 2024 with 2 options to extend for additional 12 months. The full framework period will therefore be from 13th October 2022 to 12th October 2026.

MISCELLANEOUS SIZE BOOKS (Including Vocab/project)

MISCELLANEOUS SIZE BOOKS (Including Vocab/project)

Options: This framework will cover period from 13th October 2022 to 12th October 2024 with 2 options to extend for additional 12 months. The full framework period will therefore be from 13th October 2022 to 12th October 2026.

A4+ & A3+ BOOKS

A4+ & A3+ BOOKS

Options: This framework will cover period from 13th October 2022 to 12th October 2024 with 2 options to extend for additional 12 months. The full framework period will therefore be from 13th October 2022 to 12th October 2026.

A4 PAPERS

A4 PAPERS

Options: This framework will cover period from 13th October 2022 to 12th October 2024 with 2 options to extend for additional 12 months. The full framework period will therefore be from 13th October 2022 to 12th October 2026.

OTHER SIZE PAPERS (Including graph papers/analysis papers)

OTHER SIZE PAPERS (Including graph papers/analysis papers)

Options: This framework will cover period from 13th October 2022 to 12th October 2024 with 2 options to extend for additional 12 months. The full framework period will therefore be from 13th October 2022 to 12th October 2026.

QUARTERBOUND NOTEBOOKS

QUARTERBOUND NOTEBOOKS

Options: This framework will cover period from 13th October 2022 to 12th October 2024 with 2 options to extend for additional 12 months. The full framework period will therefore be from 13th October 2022 to 12th October 2026.

PERSONALISED EXERCISE BOOKS - Direct supply

PERSONALISED EXERCISE BOOKS - Direct supply

Options: This framework will cover period from 13th October 2022 to 12th October 2024 with 2 options to extend for additional 12 months. The full framework period will therefore be from 13th October 2022 to 12th October 2026.

Procurement Information

On 31st March 2022 YPO published Prior Information Notice (Notice Reference: 2022/S 000-008723) for the Supply of Exercise Books and Paper, the aim of which was to engage with and find potential providers. In response to the PIN notice YPO were in communication with several suppliers about this opportunity. All but one provider decided they could not meet the requirements. After extensive engagement with customers, as well as paper and exercise books providers, both within the UK and overseas market, YPO did not identify suitable suppliers, apart from one, who could meet YPO's technical specification and delivery requirements, specifically volumes with peak periods, turnaround and lead times. Therefore, YPO would like to award this framework through Regulation 32 in Public Contract Regulations 2015 on the grounds that: "32 (b) where the works, supplies or services can be supplied only by a particular economic operator for any of the following reasons:-- (ii) competition is absent for technical reasons"

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0328ae
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/025662-2022
Current Stage
Award
All Stages
Planning, Award

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Negotiated without publication of a contract notice
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

22 - Printed matter and related products


CPV Codes

22830000 - Exercise books

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£29,000,000 £10M-£100M

Notice Dates

Publication Date
13 Sep 20223 years ago
Submission Deadline
Not specified
Future Notice Date
24 May 2022Expired
Award Date
12 Sep 20223 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Planned
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
YPO
Contact Name
Contracts Team
Contact Email
contracts@ypo.co.uk
Contact Phone
+44 1924834857

Buyer Location

Locality
WAKEFIELD
Postcode
WF2 0XE
Post Town
Wakefield
Country
England

Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE45 Wakefield
Delivery Location
TLE45 Wakefield

Local Authority
Wakefield
Electoral Ward
Wrenthorpe and Outwood West
Westminster Constituency
Wakefield and Rothwell

Supplier Information

Number of Suppliers
1
Supplier Name

WILLIAM SINCLAIR & SONS (STATIONERS

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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