Procurement for the provision of PA Housing Grounds Maintenance contracts

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-0329d5-2022-05-13T12:51:17+01:00",
    "date": "2022-05-13T12:51:17+01:00",
    "ocid": "ocds-h6vhtk-0329d5",
    "description": "Tenderers applying for all Lots in the South (London and Surrey) will only be permitted to win either Lot 1 or Lot 2 and 3. In the event of the same Tenderer being top placed at the conclusion of the evaluation process the Lots will be awarded as follows:(i) Lot 1 will be awarded to the top placed Tenderer(ii) Lot 2 and Lot 3 will be awarded to the second placed Tenderer (iii) For the avoidance of doubt Tenderers in the South will be permitted to win either Lot 1 or Lot 2 and Lot 3 only. ii. Tenderers applying for all three Midlands Lots will only be permitted to win a maximum of two Lots. In the event that the same Tenderer is top placed at the conclusion of the evaluation process the Lots will be awarded as follows:(i) Lots 4 and 6 will be awarded to the top placed Tenderer(ii) Lot 5 will be awarded to the second placed Tenderer Tenderers applying for both the South (London and Surrey) and the Midlands Lots will only be permitted to win a maximum of two South Lots and two Midlands Lots with the award criteria as set out at i and ii above.",
    "initiationType": "tender",
    "tender": {
        "id": "2022/S 000-009018",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Procurement for the provision of PA Housing Grounds Maintenance contracts",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "77314000",
            "description": "Grounds maintenance services"
        },
        "mainProcurementCategory": "services",
        "description": "The delivery of Grounds Maintenance services to blocks and communal areas owned and managed by PA Housing.",
        "value": {
            "amount": 5880000,
            "currency": "GBP"
        },
        "lotDetails": {
            "maximumLotsBidPerSupplier": 6,
            "maximumLotsAwardedPerSupplier": 4
        },
        "lots": [
            {
                "id": "1",
                "title": "Grounds Maintenance Services Surrey",
                "description": "The services required by this contract, can include but are not restricted to:(i) Inspection, cleaning, application of preservative and occasional replacement of landscape furniture including bench seats, litter bins, notice boards and signs (ii) Litter Collection, Sweeping and Clearance of Debris (iii) Grass Cutting and Maintenance (iv) Edging (v) Grass Reseeding / Turfing (vi) Supply of Planting Material, mainly shrubs and roses (vii) Shrub Maintenance (viii) Rose Maintenance (ix) Hedge Maintenance (x) Application of pesticides, as required and in accordance with the appropriate legislation(xi) Trees - the lifting of trees to facilitate ease of maintenance when undertaking horticultural operations and emergency works as defined within the specification (xii) Snow Clearing and Gritting(xiii) Maintenance of Children's Play Areas - to maintain areas and associated items in a safe and good working order in accordance with all Regulations and Standards, to ensure the safety and welfare of all users of the play area. Additional information: All estimated values and the duration of the contract are based upon the maximum term of five years.",
                "value": {
                    "amount": 3750000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "It is intended that the Contracts will start in October 2022 for an initial period of three years with the option for an extension of a further oneyear plus one year, as decided by PA Housing. The maximum duration of the contract is therefore five years."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "active"
            },
            {
                "id": "2",
                "title": "Grounds Maintenance Services West London",
                "description": "The services required by this contract, can include but are not restricted to:(i) Inspection, cleaning, application of preservative and occasional replacement of landscape furniture including bench seats, litter bins, notice boards and signs (ii) Litter Collection, Sweeping and Clearance of Debris (iii) Grass Cutting and Maintenance (iv) Edging (v) Grass Reseeding / Turfing (vi) Supply of Planting Material, mainly shrubs and roses (vii) Shrub Maintenance (viii) Rose Maintenance (ix) Hedge Maintenance (x) Application of pesticides, as required and in accordance with the appropriate legislation(xi) Trees - the lifting of trees to facilitate ease of maintenance when undertaking horticultural operations and emergency works as defined within the specification (xii) Snow Clearing and Gritting(xiii) Maintenance of Children's Play Areas - to maintain areas and associated items in a safe and good working order in accordance with all Regulations and Standards, to ensure the safety and welfare of all users of the play area. Additional information: All estimated values and the duration of the contract are based upon the maximum term of five years.",
                "value": {
                    "amount": 300000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "It is intended that the Contracts will start in October 2022 for an initial period of three years with the option for an extension of a further one year plus one year, as decided by PA Housing. The maximum duration of the contract is therefore five years."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "active"
            },
            {
                "id": "3",
                "title": "Grounds Maintenance Services East London",
                "description": "The services required by this contract, can include but are not restricted to:(i) Inspection, cleaning, application of preservative and occasional replacement of landscape furniture including bench seats, litter bins, notice boards and signs (ii) Litter Collection, Sweeping and Clearance of Debris (iii) Grass Cutting and Maintenance (iv) Edging (v) Grass Reseeding / Turfing (vi) Supply of Planting Material, mainly shrubs and roses (vii) Shrub Maintenance (viii) Rose Maintenance (ix) Hedge Maintenance (x) Application of pesticides, as required and in accordance with the appropriate legislation(xi) Trees - the lifting of trees to facilitate ease of maintenance when undertaking horticultural operations and emergency works as defined within the specification (xii) Snow Clearing and Gritting(xiii) Maintenance of Children's Play Areas - to maintain areas and associated items in a safe and good working order in accordance with all Regulations and Standards, to ensure the safety and welfare of all users of the play area. Additional information: All estimated values and the duration of the contract are based upon the maximum term of five years.",
                "value": {
                    "amount": 285000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "It is intended that the Contracts will start in October 2022 for an initial period of three years with the option for an extension of a further one year plus one year, as decided by PA Housing. The maximum duration of the contract is therefore five years."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "active"
            },
            {
                "id": "4",
                "title": "Grounds Maintenance Services South Leicestershire and Northants",
                "description": "The services required by this contract, can include but are not restricted to:(i) Inspection, cleaning, application of preservative and occasional replacement of landscape furniture including bench seats, litter bins, notice boards and signs (ii) Litter Collection, Sweeping and Clearance of Debris (iii) Grass Cutting and Maintenance (iv) Edging (v) Grass Reseeding / Turfing (vi) Supply of Planting Material, mainly shrubs and roses (vii) Shrub Maintenance (viii) Rose Maintenance (ix) Hedge Maintenance (x) Application of pesticides, as required and in accordance with the appropriate legislation(xi) Trees - the lifting of trees to facilitate ease of maintenance when undertaking horticultural operations and emergency works as defined within the specification (xii) Snow Clearing and Gritting(xiii) Maintenance of Children's Play Areas - to maintain areas and associated items in a safe and good working order in accordance with all Regulations and Standards, to ensure the safety and welfare of all users of the play area. Additional information: All estimated values and the duration of the contract are based upon the maximum term of five years.",
                "value": {
                    "amount": 500000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "It is intended that the Contracts will start in October 2022 for an initial period of three years with the option for an extension of a further one year plus one year, as decided by PA Housing. The maximum duration of the contract is therefore five years"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "active"
            },
            {
                "id": "5",
                "title": "Grounds Maintenance Services Nottingham",
                "description": "The services required by this contract, can include but are not restricted to:(i) Inspection, cleaning, application of preservative and occasional replacement of landscape furniture including bench seats, litter bins, notice boards and signs (ii) Litter Collection, Sweeping and Clearance of Debris (iii) Grass Cutting and Maintenance (iv) Edging (v) Grass Reseeding / Turfing (vi) Supply of Planting Material, mainly shrubs and roses (vii) Shrub Maintenance (viii) Rose Maintenance (ix) Hedge Maintenance (x) Application of pesticides, as required and in accordance with the appropriate legislation(xi) Trees - the lifting of trees to facilitate ease of maintenance when undertaking horticultural operations and emergency works as defined within the specification (xii) Snow Clearing and Gritting(xiii) Maintenance of Children's Play Areas - to maintain areas and associated items in a safe and good working order in accordance with all Regulations and Standards, to ensure the safety and welfare of all users of the play area. Additional information: All estimated values and the duration of the contract are based upon the maximum term of five years.",
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "It is intended that the Contracts will start in October 2022 for an initial period of three years with the option for an extension of a further one year plus one year, as decided by PA Housing. The maximum duration of the contract is therefore five years."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "active"
            },
            {
                "id": "6",
                "title": "Grounds Maintenance Services Leicester",
                "description": "The services required by this contract, can include but are not restricted to:(i) Inspection, cleaning, application of preservative and occasional replacement of landscape furniture including bench seats, litter bins, notice boards and signs (ii) Litter Collection, Sweeping and Clearance of Debris (iii) Grass Cutting and Maintenance (iv) Edging (v) Grass Reseeding / Turfing (vi) Supply of Planting Material, mainly shrubs and roses (vii) Shrub Maintenance (viii) Rose Maintenance (ix) Hedge Maintenance (x) Application of pesticides, as required and in accordance with the appropriate legislation(xi) Trees - the lifting of trees to facilitate ease of maintenance when undertaking horticultural operations and emergency works as defined within the specification (xii) Snow Clearing and Gritting(xiii) Maintenance of Children's Play Areas - to maintain areas and associated items in a safe and good working order in accordance with all Regulations and Standards, to ensure the safety and welfare of all users of the play area. Additional information: All estimated values and the duration of the contract are based upon the maximum term of five years.",
                "value": {
                    "amount": 710000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "It is intended that the Contracts will start in October 2022 for an initial period of three years with the option for an extension of a further one year plus one year, as decided by PA Housing. The maximum duration of the contract is therefore five years."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "active"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "77314000",
                        "description": "Grounds maintenance services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKJ26"
                    },
                    {
                        "region": "UKJ25"
                    }
                ],
                "deliveryLocation": {
                    "description": "Grounds Maintenance Services to sites owned and managed by PA Housing in Surrey."
                },
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "77314000",
                        "description": "Grounds maintenance services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKI7"
                    },
                    {
                        "region": "UKI3"
                    }
                ],
                "deliveryLocation": {
                    "description": "Properties owned and managed by PA Housing in West London"
                },
                "relatedLot": "2"
            },
            {
                "id": "3",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "77314000",
                        "description": "Grounds maintenance services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKI4"
                    },
                    {
                        "region": "UKI5"
                    }
                ],
                "deliveryLocation": {
                    "description": "Properties owned and managed by PA Housing in East London"
                },
                "relatedLot": "3"
            },
            {
                "id": "4",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "77314000",
                        "description": "Grounds maintenance services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKF2"
                    }
                ],
                "deliveryLocation": {
                    "description": "Properties owned and managed by PA Housing in South Leicester and Northamptonshire."
                },
                "relatedLot": "4"
            },
            {
                "id": "5",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "77314000",
                        "description": "Grounds maintenance services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKF14"
                    },
                    {
                        "region": "UKF16"
                    },
                    {
                        "region": "UKF15"
                    }
                ],
                "deliveryLocation": {
                    "description": "Properties owned and managed by PA Housing in Nottinghamshire"
                },
                "relatedLot": "5"
            },
            {
                "id": "6",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "77314000",
                        "description": "Grounds maintenance services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKF21"
                    }
                ],
                "deliveryLocation": {
                    "description": "Properties owned and managed by PA Housing in Leicester"
                },
                "relatedLot": "6"
            }
        ],
        "submissionMethod": [
            "electronicSubmission",
            "written"
        ],
        "submissionMethodDetails": "https://in-tendhost.co.uk/pahousing/aspx/Home",
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "tenderPeriod": {
            "endDate": "2022-05-23T12:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "awardPeriod": {
            "startDate": "2022-05-23T12:00:00+01:00"
        },
        "bidOpening": {
            "date": "2022-05-23T12:00:00+01:00"
        },
        "hasRecurrence": false,
        "amendments": [
            {
                "id": "1",
                "unstructuredChanges": [
                    {
                        "oldValue": {
                            "text": "Value excluding VAT PS5,880,000"
                        },
                        "newValue": {
                            "text": "Value excluding VAT PS6,468,000"
                        },
                        "where": {
                            "section": "II.1.5",
                            "label": "Estimated total value"
                        },
                        "relatedLot": "All lots"
                    },
                    {
                        "oldValue": {
                            "text": "The services required by this contract, can include but are not restricted to:(i) Inspection, cleaning, application of preservative and occasional replacement of landscape furniture including bench seats, litter bins, notice boards and signs (ii) Litter Collection, Sweeping and Clearance of Debris (iii) Grass Cutting and Maintenance (iv) Edging (v) Grass Reseeding / Turfing (vi) Supply of Planting Material, mainly shrubs and roses (vii) Shrub Maintenance (viii) Rose Maintenance (ix) Hedge Maintenance (x) Application of pesticides, as required and in accordance with the appropriate legislation(xi) Trees - the lifting of trees to facilitate ease of maintenance when undertaking horticultural operations and emergency works as defined within the specification (xii) Snow Clearing and Gritting(xiii) Maintenance of Children's Play Areas - to maintain areas and associated items in a safe and good working order in accordance with all Regulations and Standards, to ensure the safety and welfare of all users of the play area"
                        },
                        "newValue": {
                            "text": "The services required by this contract, can include but are not restricted to:(i) Inspection, cleaning, application of preservative and occasional replacement of landscape furniture including bench seats, litter bins, notice boards and signs(ii) Litter Collection, Sweeping and Clearance of Debris(iii) Grass Cutting and Maintenance(iv) Edging(v) Grass Reseeding / Turfing(vi) Supply of Planting Material, mainly shrubs and roses(vii) Shrub Maintenance(viii) Rose Maintenance(ix) Hedge Maintenance(x) Application of pesticides, as required and in accordance with the appropriate legislation(xi) Trees - the lifting of trees to facilitate ease of maintenance when undertaking horticultural operations and emergency works as defined within the specification(xii) Snow Clearing and Grittingxiii) Grounds maintenance tasks associated with the maintenance of children's play areas"
                        },
                        "where": {
                            "section": "II.2.4",
                            "label": "Description of the procurement"
                        },
                        "relatedLot": "All lots"
                    },
                    {
                        "oldValue": {
                            "text": "It is intended that the Contracts will start in October 2022 for an initial period of three years with the option for an extension of a further one year plus one year, as decided by PA Housing. The maximum duration of the contract is therefore five years."
                        },
                        "newValue": {
                            "text": "It is intended that the Contracts will start in December 2022 for an initial period of three years with the option for an extension of a further one year plus one year, as decided by PA Housing. The maximum duration of the contract is therefore five years."
                        },
                        "where": {
                            "section": "II.2.7",
                            "label": "Description of renewals"
                        },
                        "relatedLot": "All lots"
                    },
                    {
                        "oldValue": {
                            "text": "Value excluding VAT: PS3,750,000"
                        },
                        "newValue": {
                            "text": "Value excluding VAT: PS4,125,000"
                        },
                        "where": {
                            "section": "II.2.6",
                            "label": "Estimated Value"
                        },
                        "relatedLot": "Lot 1"
                    },
                    {
                        "oldValue": {
                            "text": "Value excluding VAT: PS300,000"
                        },
                        "newValue": {
                            "text": "Value excluding VAT: PS330,000"
                        },
                        "where": {
                            "section": "II.2.6",
                            "label": "Estimated Value"
                        },
                        "relatedLot": "Lot 2"
                    },
                    {
                        "oldValue": {
                            "text": "Value excluding VAT: PS285,000"
                        },
                        "newValue": {
                            "text": "Value excluding VAT: PS313,500"
                        },
                        "where": {
                            "section": "II.2.6",
                            "label": "Estimated Value"
                        },
                        "relatedLot": "Lot 3"
                    },
                    {
                        "oldValue": {
                            "text": "Value excluding VAT: PS500,000"
                        },
                        "newValue": {
                            "text": "Value excluding VAT: PS550,000"
                        },
                        "where": {
                            "section": "II.2.6",
                            "label": "Estimated Value"
                        },
                        "relatedLot": "Lot 4"
                    },
                    {
                        "oldValue": {
                            "text": "missing"
                        },
                        "newValue": {
                            "text": "Value excluding VAT: PS368,500"
                        },
                        "where": {
                            "section": "II.2.6",
                            "label": "Estimated Value"
                        },
                        "relatedLot": "Lot 5"
                    },
                    {
                        "oldValue": {
                            "text": "Value excluding VAT: PS 710,000"
                        },
                        "newValue": {
                            "text": "Value excluding VAT: PS781,000"
                        },
                        "where": {
                            "section": "II.2.6",
                            "label": "Estimated Value"
                        },
                        "relatedLot": "Lot 6"
                    },
                    {
                        "oldValue": {
                            "date": "2022-05-23T12:00:00+01:00"
                        },
                        "newValue": {
                            "date": "2022-07-01T12:00:00+01:00"
                        },
                        "where": {
                            "section": "IV.2.2)",
                            "label": "Time limit for receipt of tenders or requests to participate"
                        }
                    },
                    {
                        "oldValue": {
                            "date": "2022-05-23T12:00:00+01:00"
                        },
                        "newValue": {
                            "date": "2022-07-01T12:00:00+01:00"
                        },
                        "where": {
                            "section": "IV.2.7)",
                            "label": "Conditions for opening of tenders"
                        }
                    }
                ]
            }
        ]
    },
    "parties": [
        {
            "id": "GB-FTS-18286",
            "name": "PA Housing",
            "identifier": {
                "legalName": "PA Housing"
            },
            "address": {
                "streetAddress": "3 Bede Island",
                "locality": "Leicester",
                "region": "UK",
                "postalCode": "LE27EA",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Dilwyn Evans",
                "email": "Dilwyn.evans@PAHousing.co.uk",
                "url": "https://in-tendhost.co.uk/pahousing/aspx/Home"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://pahousing.co.uk/",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "06",
                        "description": "Housing and community amenities"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-5045",
            "name": "High Court of England and Wales",
            "identifier": {
                "legalName": "High Court of England and Wales"
            },
            "address": {
                "streetAddress": "The Royal Courts of Justice, The Strand",
                "locality": "London",
                "postalCode": "W2 2LL",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody",
                "mediationBody"
            ]
        },
        {
            "id": "GB-FTS-137",
            "name": "Cabinet Office",
            "identifier": {
                "legalName": "Cabinet Office"
            },
            "address": {
                "streetAddress": "70 Whitehall",
                "locality": "London",
                "postalCode": "SW1A 2AS",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewContactPoint"
            ]
        }
    ],
    "buyer": {
        "id": "GB-FTS-18286",
        "name": "PA Housing"
    },
    "language": "en"
}