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Monmouthshire County Council Schools Information Management System (SIMS)

Monmouthshire County Council

This public procurement record has 1 release in its history.

Award

13 Apr 2022 at 09:03

Award Notice
Summary of the contracting process

Monmouthshire County Council is seeking to transition the Schools Information Management System (SIMS) from a perpetual licence model to a software-as-a-service model, directly contracting with individual schools in Monmouthshire. The procurement process is classified under IT services and is currently in the Award stage, following a limited procurement method that did not require prior publication of a call for competition. The award of contracts was made on 25 March 2022 for a duration of 36 months with individual contract values ranging from £2,694.04 to £2,763.38. This transition was necessitated by the termination notice served by the existing service provider, Education Software Solutions Limited (ESS), which established a requirement for urgent action to maintain essential school functions.

This tender presents significant opportunities for businesses specializing in educational software and IT support services, particularly those that can ensure continuity of SIMS at comparable pricing. Companies with capabilities in transitioning software solutions, especially those familiar with educational environments, would be well-suited to compete in future competitive tender exercises planned on an all-Wales basis. As the market evolves, there will be potential for providers to engage in pre-tender market testing and to establish contracts directly with schools, thereby facilitating growth within this sector.

How relevant is this notice?

Notice Information

Notice Title

Monmouthshire County Council Schools Information Management System (SIMS)

Notice Description

Transition from existing contractual model of perpetual licence of SIMS to local authority with associated support services, to software as a service model contracting directly with individual schools to provide SIMS and associated support services.

Lot Information

Lot 1

Prior to the award of these contracts, the current provider -ESS- had a contract with the local authority under which it provided a perpetual licence to the local authority for the purpose of providing SIMS to the schools in the local authority's area, with associated support services. ESS has now served notice to terminate that contract and requires that, in order to continue provision of SIMS, individual schools must enter into direct contracts with ESS to receive SIMS as software as a service. In order to bring about the transition, the local authority will enter into a Facilitation Agreement "FA" with ESS under which nothing of value is received by ESS and no material services are provided to the local authority; it is purely an administrative arrangement to effect the transition. Each school in the local authority's area will enter into a School Contract "SC" with ESS for the direct provision of SIMS as software as a service, at substantially the same cost as before. The highest value SC is 2763.38GBP and the lowest value SC is 2694.04GBP. The schools in the local authority's area whose governing bodies will enter into contracts with ESS are as follows: - Shirenewton Primary School - Our Lady and St Michael Catholic Primary School The local authority publishes this notice on behalf of itself and the schools listed above but is not acting as a central purchasing body on behalf of the schools. Additional information: Contract duration: 36 months The FA has no value Individual SCs have a value between 2694.04.GBP and 2763.38GBP

Procurement Information

This contract award notice is intended to be a relevant contract award notice pursuant to Reg. 93 - 2, 3 and 4 of the Public Contracts Regulations 2015. It is published on a wholly voluntary basis and without prejudice to the local authority's and the governing body of each individual school's position that no prior publication of a contract notice, and thus no competitive tender exercise, was required in respect of the Facilitation Agreement - FA and/or the individual Schools Contracts - SC.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-032d07
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/009834-2022
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

72260000 - Software-related services

72261000 - Software support services

72268000 - Software supply services

72300000 - Data services

72310000 - Data-processing services

72320000 - Database services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£2,763 Under £100K

Notice Dates

Publication Date
13 Apr 20224 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
25 Mar 20224 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Monmouthshire County Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
USK
Postcode
NP15 1GA
Postcode Area
Newport
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL54 Monmouthshire and Newport
Delivery Location
TLL21 Monmouthshire and Newport
Local Authority
Monmouthshire
Electoral Ward
Llanbadoc and Usk
Westminster Constituency
Monmouthshire

Supplier Information

Number of Suppliers
1
Supplier Name

Education Software Solutions Limited

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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