Award

Urdd Emergency Short-Term Accommodation

WELSH GOVERNMENT

This public procurement record has 1 release in its history.

Award

06 May 2022 at 15:15

Award Notice
Summary of the contracting process

The Welsh Government is seeking to provide urgent temporary accommodation through the contract titled "Urdd Emergency Short-Term Accommodation", aimed at supporting people arriving from Ukraine. This procurement process falls under the services category, specifically social work services with accommodation. The procurement method used was limited, due to the extreme urgency of the situation, and the award was made in accordance with regulatory provisions that allow for expedited processes. The contract, valued at £3,446,730, was signed on 25 March 2022 and is based at the Urdd accommodation in Wales, designed to accommodate up to 250 people as part of a broader initiative to welcome up to 1,000 individuals under the Welsh Government's Super-Sponsor programme. The finalisation of preparations was required by 18 March to meet urgent demand.

This tender presents a significant opportunity for service providers in the accommodation and social services sectors, particularly those focused on supporting vulnerable groups, families, and young children. Businesses that specialise in temporary accommodation services, social work, or those with experience in managing similar urgent care situations will likely find this contract aligns well with their offerings. The ability to swiftly mobilise resources and deliver wraparound support services, as pledged by the local Council, will be critical to securing similar future contracts in this emerging area of need.

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Notice Information

Notice Title

Urdd Emergency Short-Term Accommodation

Notice Description

Urgent contract to secure emergency accommodation owned by the Urdd Gobaith Cymru (Urdd) for use as a Welcome Centre to provide temporary accommodation for people arriving from Ukraine.

Lot Information

Lot 1

A contract to secure emergency accommodation for use as a Welcome Centre to provide temporary accommodation for people arriving from Ukraine at the Urdd accommodation. It was necessary for accommodation to be arranged urgently in order to respond to urgent demand in Wales. Welsh Government has adopted a Super-Sponsor role within the UK Government Homes for Ukraine sponsorship programme, and has committed to arranging emergency accommodation and services through Welcome Centres in Wales. Up to 1,000 people are expected under the Super-Sponsor route, and this contract secures accommodation for 250 people. Welsh Government were required to be ready to welcome people arriving from Ukraine by 18 March, and the direct contract with the Urdd was developed in the context of working to achieve this deadline. The Urdd accommodation offer was the only formal offer available of substantial size that could also meet the wraparound services required that were suitable for families and young children. This urgent unforeseen requirement would not allow enough time for a formal competitive procurement process. The accommodation has many benefits as a venue; it is a highly valued education and activity centre and the organisation has practical experience of hosting vulnerable groups. The Urdd accommodation offers services not available at other venues, such as activities for children and leisure facilities. The local Council has committed to providing comprehensive wraparound support services at this location, and a location which could accommodate a large number of people is more efficient than smaller facilities. The provision of wraparound support services is crucial, therefore this commitment from the Council was a significant element of the decision to secure the Urdd accommodation. It was necessary to secure the Urdd accommodation urgently due to the specific requirements of accommodation needed in Wales to be able to provide emergency accommodation for use as a Welcome Centre for temporary accommodation for people arriving from Ukraine. Additional information: The contract has been awarded under regulation 32(2)(c) insofar as is strictly necessary where, for reasons of extreme urgency brought about by events unforeseeable by the contracting authority, the time limits for the open or restricted procedures or competitive procedures with negotiation cannot be complied with.

Procurement Information

An urgent contract to secure emergency accommodation at the Urdd Gobaith Cymru (Urdd) for use as a Welcome Centre to provide temporary accommodation for people arriving from Ukraine. The Welsh Government has committed to arranging emergency accommodation and services through Welcome Centres in Wales. Up to 1,000 people are expected under the Super-Sponsor route, and this contract secures accommodation for 250 people. Available accommodation to meet requirements within Wales is very limited. The War in Ukraine and the need to provide emergency accommodation is an extreme urgency brought about by events unforeseeable by the Welsh Government, the time limits for the open or restricted procedures or competitive procedures with negotiation cannot be complied with.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-033512
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/011893-2022
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Negotiated without publication of a contract notice
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services

85 - Health and social work services

CPV Codes

55200000 - Camping sites and other non-hotel accommodation

55250000 - Letting services of short-stay furnished accommodation

85311000 - Social work services with accommodation

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£3,446,730 £1M-£10M

Notice Dates

Publication Date
6 May 20223 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
25 Mar 20223 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WELSH GOVERNMENT
Contact Name
Not specified
Contact Email
cpsprocurementadvice@gov.wales
Contact Phone
+44 3000623300

Buyer Location

Locality
CARDIFF
Postcode
CF10 3NQ
Post Town
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
TLL Wales
Local Authority
Cardiff
Electoral Ward
Cathays
Westminster Constituency
Cardiff South and Penarth

Supplier Information

Number of Suppliers
1
Supplier Name

CWMNI URDD GOBAITH CYMRU

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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