Planning

Garage Management

SWAYTHLING HOUSING SOCIETY LIMITED T/A ABRI

This public procurement record has 1 release in its history.

Planning

25 May 2022 at 12:46

Planning Notice
Summary of the contracting process

The Swaythling Housing Society Limited, trading as Abri, is currently planning a tender for "Garage Management" services, primarily focusing on property management of real estate for their 4,380 garages located across the South of England. This tender falls under the category of property management services (CPV code: 70330000) and is at the planning stage of the procurement process, with a future notice date set for 25th May 2022. The successful supplier will be expected to handle various responsibilities, including tenant management, rent collection, repairs, and adherence to customer service standards.

This tender presents significant opportunities for businesses specialising in property management and maintenance services, particularly those that have experience in managing large estates or residential properties. Companies that can demonstrate a strong customer service ethos, operational efficiency, and the ability to implement continuous improvement strategies will be well-placed to compete. The requirement for 24-hour emergency services and the management of various maintenance tasks such as repairs and tenant liaising further enhances the appeal for contractors skilled in comprehensive property management solutions.

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Notice Information

Notice Title

Garage Management

Notice Description

Abri require a complete management and maintenance service for its estate of 4380 garages located across the South of England. The supplier is required to be the sole point of contact with a dedicated direct phone line and email for Abri tenants. The supplier will be responsible for rent collection, new lets, voids, evictions, repairs (operational and strategic), continuous improvement and adherence to high standards of customer service performance levels.

Lot Information

Lot 1

Abri require a complete management and maintenance service for its estate of 4380 garages located across the South of England. The supplier is required to be the sole point of contact with a dedicated direct phone line and email for Abri tenants. The supplier will be responsible for rent collection, new lets, voids, evictions, repairs (operational and strategic), continuous improvement and adherence to high standards of customer service performance levels including:* Undertaking all advertising, marketing, sourcing and securing tenants including the management of waiting lists to maximise occupancy levels and income returns.* Seeking prior approval from Abri to agree rent levels following site by site and annual rent reviews.* The extension and/or implementation of differential rental pricing on a site by site basis.* Managing the provision of rent collection and holding deposits in line with best accounting practice* Managing all aspects of arrears, voids and evictions to minimise rent loss.* Undertaking all activities pursuant to tenant liaison to provide an efficient and effective service.* Dealing with all complaints and terminations within the provision of existing garage tenancy agreements* Submitting revenue accounts on a monthly basis using an open book reporting mechanism to facilitate reconciliation payments through an escrow account, following best practice and accounting procedures.* Producing quarterly tailored KPIs and performance reports.* Informing Abri of any health and safety risks arising from the safe management of the garages.* Providing a repair and capital expenditure options to Abri for appraisal for each garage site which will include design and cost proposals.* Carrying out a review of garage sites with potential for re-development with recommendations for obtaining planning permission for alternative use.Day to day maintenance and minor works provision including: * Door Lock replacement* Drop bolts & Padlock* Door Defender & Padlock* Padlock replacement* Cable replacement* Spring replacement* Wheel replacement* Minor wall crack repairs* Minor roof leaks - flashing bands or sealant around screws* Flood prevention - weather strips* Gutter clearance* Gutter, end cap and gutter clip replacement* Downpipe replacement* Drain & Gulley clearance* Weed/foliage clearance on all forecourts* Removal of overhanging foliage blocking access to garage* Active management of abandoned vehicles, fly tipping and unauthorised parking.* 24 hour emergency service * Solar lighting solutions* Self closing gates to prevent fly tipping and illegal use.If your organisation is capable of delivering the requirements set out and would be potentially interested in tendering for this contract please email me.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-033fd4
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/014638-2022
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

70 - Real estate services

CPV Codes

70330000 - Property management services of real estate on a fee or contract basis

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
25 May 20223 years ago
Submission Deadline
Not specified
Future Notice Date
24 May 2022Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SWAYTHLING HOUSING SOCIETY LIMITED T/A ABRI
Contact Name
Andrew Withnall
Contact Email
andrew.withnall1@abri.co.uk
Contact Phone
Not specified

Buyer Location

Locality
EASTLEIGH, HAMPSHIRE
Postcode
SO50 6AD
Post Town
Southampton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ35 South Hampshire
Delivery Location
TLJ South East (England), TLK South West (England)
Local Authority
Eastleigh
Electoral Ward
Eastleigh North
Westminster Constituency
Eastleigh

Further Information

Notice URLs

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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